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Taycheedah Sanitary District #1
Monday, August 27 2012
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order
Approval of Agenda
Approval of July 23, 2012 Regular Business Meeting Minutes
Public Comment - TSD No. 1 Sanitary District Business

Regular Business

Financial Report - Schenck SC
Approve bills/sign checks
Inspector's Report
Maintenance Report
Administrative Clerk's Report

Unfinished Business

1. Discussion and possible action of the adoption of a letter to residents who refuse entry for Home Inspections.
1. Update on the installation of flow meters at the Brookhaven and Gladstone Lift Stations.
2. Update on the installation of variable speed drive device at the Winnebago Lift Station.
3. Discussion and possible action of property/casualty insurance quotes.

New Business

1. Discussion and possible action of extending a gesture of gratitude to John Abler.
2. Discussion and possible action of revising the Ordinances to reflect the User Fee and Surcharge begin at the time of the issuance of a certificate of occupancy for new customers.
3. Discussion and possible action of revision of Agreements with Calumet, Johnsburg, and Taycheedah District No. 3 Sanitary Districts.
4. Discussion and possible action to consider allowing sanitary sewer service for a 21.72 acre parcel owned by Val Eppli known as Lot 3, Number 6242 in Volume 42 on Pages 39, 39A-D42, and recorded in the Fond du Lac County Register of Deeds.

Date and Time of Next Meeting: September 24, 2012 at 5:00 P.M.


Adjournment

Priscilla Yohann - Administrative Clerk
Town of Taycheedah Sanitary District No. 1



Please Note: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Priscilla Yohann at tsd1clerk@charter.net or 920-923-0406.


MINUTES

TOWN OF TAYCHEEDAH SANITARY DISTRICT NO. 1
REGULAR BUSINESS MEETING
MONDAY, AUGUST 27, 2012- 5:00 P.M.
TAYCHEEDAH TOWN HALL
W4295 KIEKHAEFER PARKWAY
FOND DU LAC, WI 54937-6802

Call to Order

Meeting was called to order by M. Nett at 5:00 P.M.

Present: Commissioners: M. Nett, D. Thome, J. Voight arrived at 5:05 PM
Administrative Clerk: P. Yohann
Inspector: A. Karls
Maintenance: D. Weber
Schenck, SC: K. Diederich

Approval of Agenda
Motion: by D. Thome, second by M. Nett to approve the Agenda.
Vote: Ayes: 2, Opposed: 0 - Motion carried.

Approval of July 23, 2012 Regular Business Meeting Minutes
Motion: by M. Nett, second by D. Thome to approve the July 23, 2012 Regular Business Meeting Minutes.
Vote: Ayes: 2, Opposed: 0 - Motion carried.

Public Comment - TSD No. 1 Sanitary District Business
In attendance: Ron Cunzenheim of REC Engineering and Karen Schwengels.
K. Schwengels stated the hook-up fee for new connections needs to be raised based on the additional capacity purchased from the City of Fond du Lac. M. Nett will confer with R. Cunzenheim to determine charges for new service. K. Schwengels questioned the amending and posting of the Ordinances. M. Nett replied the Ordinances were amended and approved, and M. DeVries will be contacted regarding the publishing of the Ordinances. K. Schwengels questioned whether the type and size of pipe is stated in the Ordinances. Discussion followed regarding protocol for new construction and conformance to the Uniform Dwelling Codes. K. Schwengels offered to distribute hand-outs at the voting polls at the next election.

REGULAR BUSINESS

Financial Report
Financial reports and statements were distributed and reviewed.
K. Diederich reported the money due from Accounts Receivable/O&M should be received within the next 60 days.
What amount of funds to be taken out of the money market account at Bank Mutual and transferred into the checking account was asked. It was decided to transfer $50,000.

Motion: by J. Voight, second by D. Thome to transfer $50,000 from Bank Mutual to cover the bills.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approve bills/sign checks
Motion: by M. Nett, second by D. Thome to approve bills and sign checks with the changes of JF Ahern, G&H Trucking, and Ziegelbauer Septic to TSD1 rather than Shared.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Inspector's Report - A. Karls
A. Karls reported on inspection activities during the month of August 2012; a copy of the detailed log of his inspection activities is on file.
The connection was inspected for the new service at W4583 Lakepark Drive.
The proposal from Silica Plumbing for the water meter for Gift N' Gab was discussed and signed.


Inspector's Report - A. Karls - Continued
A. Karls questioned if the four spare pumps in storage could be sold. An inquiry had been made. After some discussion it was decided to have A. Karls contact JF Ahern to obtain an estimate of the value of the pumps and contact the person making the inquiry that they would be available for sale.
A. Karls requested permission to purchase 50 manhole cover gaskets.

Motion: by D. Thome, second by M. Nett that A. Karls can purchase 50 manhole cover gaskets.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Maintenance Report - D. Weber
D. Weber reported on maintenance activities during the month of August 2012; a copy of the detailed log of his maintenance activities is on file.
D. Weber was at the sites of the meter installations with representatives from JF Ahern and DE Thome at the Brookhaven and Gladstone Lift Stations. D. Weber stated the invoice from D.E. Thome will be a bit more due to the moving of the electrical panels.
A few home inspections were conducted.
Total Energy Systems had been performing services as required by the service contract at the Brookhaven and Gladstone Lift Stations.
Screens had been installed to deter mice from entering the generators.
A replacement due to the upcoming retirement of Bud Sabel was discussed. D. Weber is aware of an individual who could perform the work required and will contact him.
In the near future a manufacturer representative of the flow meters will be instructing D. Weber how to read the meters.

Administrative Clerk's Report - P. Yohann
P. Yohann reported in addition to performing the regular duties requested quotes from Rural Insurance and Jackson-Kahl for property/casual insurance coverage.
A notification from the Wisconsin Dept. of Revenue for Schenck's request to receive full access for withholding tax purposes to "My Tax Account" on the web.
The Application for Sanitary Sewer Service Construction Permit was revised.
A letter to TSD#3 regarding Mr. Eppli's request was prepared.
A permit was issued to Anthony Ahern in the Sandy Beach Business Park at W4583 Lakepark Drive.
Electronic documents of previous clerks are being organized.

UNFINISHED BUSINESS

1. Discussion and possible action of the adoption of a letter to residents who refuse entry for Home Inspections.
P. Yohann distributed a revised letter that would be sent to those who refused entry for home inspections.

Motion: by M. Nett, second by J. Voight should there be anyone who refuses entry for home inspection we use the letter with approval of the Board on a case-by-case basis.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

2. Update on the installation of flow meters at the Brookhaven and Gladstone Lift Stations.
The meters have been installed, and D. Weber will be meeting with the representative of the manufacturer for training on how to read the meters. The readings will be forwarded to R. Cunzenheim.

3. Update on the installation of variable speed drive device at the Winnebago Lift Station.
D. Weber reported his communication with the representative from Energenecs. The installation is scheduled for fall.

UNFINISHED BUSINESS - Continued

4. Discussion and possible action of property/casualty insurance quotes.
After a brief review of the quote and proposal it was decided J. Voight will contact the representatives from the respective companies to obtain further explanation of the information provided. Rural Insurance declined insurance due to the loss history.


NEW BUSINESS

1. Discussion and possible action of extending a gesture of gratitude to John Abler.
P. Yohann reported on the previous tokens given to Mr. Abler. After some discussion it was decided to have a check issued for $100.00, and D. Weber will forward it to him.

Motion: by D. Thome, second by M. Nett to give John Abler $100.00 for services helping Dan Weber during maintenance duties.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

2. Discussion and possible action of revising the Ordinances to reflect the User Fee and Surcharge begin at the time of the issuance of a Certificate of Occupancy for new customers.
Discussion was held and decided to charge new customers from the date the Certificate of Occupancy is granted.

Motion: by M. Nett, second by J. Voight on new connections the user fee and surcharge shall start and be pro-rated from the day the Certificate of Occupancy is granted by the Town of Taycheedah.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

3. Discussion and possible action of revision of Agreements with Calumet, Johnsburg, and Taycheedah District No. 3 Sanitary Districts.
The ratios applied to the upstream districts and the Agreements between the districts need to be reviewed and modified. R. Cunzenheim stated the data needs to be reviewed, specifically the monthly flow; and M. DeVries will be contacted to review the language used in the Agreements. The procedure of charging based on actual flow, capacity flow, or average flow was presented by R. Cunzenheim. It was agreed to obtain the flow information from other districts to determine an equation. D. Thome read an email he received some time ago from F. Schmitz in which he expressed a desire to have one agreement between the districts rather than each district having their own.

Motion: by M. Nett, second by D. Thome to have M. DeVries review the service Agreements with the Calumet Sanitary District, Johnsburg Sanitary District, and Taycheedah Sanitary District No. 3 and make recommendations to said agreements to reflect the installation and costs of the flow meters, and data derived from them are based on flow, and to insure the recommended changes are in conformance with the 2000 Waste Water Agreement between the City of Fond du Lac and the Outlying Sewer Group.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

4. Discussion and possible action to consider allowing sanitary sewer service for a 21.72 acre parcel owned by Val Eppli known as Lot 3, Number 6242 in Volume 42 on Pages 39, 39A-D42, and recorded in the Fond du Lac County Register of Deeds.
M. Nett questioned R. Cunzenheim if there is capacity and if the system can handle the additional flow should the property become included in TSD#1. He replied yes but would like to take a closer look to see if we do. He also explained the costs involved with a lift station installation and should it be deeded over to the district the disadvantage of having it.

Motion: by J. Voight, second by D. Thome subject to release by TSD#3 we will accept Lot 3, Number 6242 in Volume 42 on Pages 39, 39A-D42 and recorded in the Fond du Lac County Register of Deeds to hook up to TSD#1, to conform with our Ordinances, and is subject to sufficient capacity and identification of what capacity is utilized.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Meeting Adjournment.

Motion: by J. Voight, second by D. Thome to adjourn.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Adjournment: Meeting adjourned at 7:28 PM.


Respectfully submitted by:

Priscilla Yohann - Administrative Clerk
Town of Taycheedah Sanitary District No. 1




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