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Taycheedah Sanitary District #1
Monday, September 24 2012
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order
Approval of Agenda
Approval of August 27, 2012 Regular Business Meeting Minutes

Regular Business

Financial Report - Schenck SC
Approve bills/sign checks
Inspector's Report
Maintenance Report
Administrative Clerk's Report

Unfinished Business

1. Discussion and possible action of property/casualty insurance quotes.
2. Discussion and possible action of revision of Agreements with Calumet, Johnsburg, and Taycheedah District No. 3 Sanitary Districts.
3. Discussion and possible action of revising the Ordinances to reflect the User Fee and Surcharge begin at the time of the issuance of a certificate of occupancy for new customers.

New Business

1. Discussion and possible action of handouts given to customers at election polls.
2. Discussion and possible action of using soft starters Winnebago and Gladstone Lift Stations.
3. Discussion and possible action of the safety deposit box rental.

Public Comment - TSD No. 1 Sanitary District Business

Date and Time of Next Meeting: October 22, 2012 at 5:00 P.M.

Adjournment

Priscilla Yohann - Administrative Clerk
Town of Taycheedah Sanitary District No. 1



Please Note: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Priscilla Yohann at tsd1clerk@charter.net or 920-923-0406.


MINUTES

TOWN OF TAYCHEEDAH SANITARY DISTRICT NO. 1
REGULAR BUSINESS MEETING
MONDAY, SEPTEMBER 24, 2012- 5:00 P.M.
TAYCHEEDAH TOWN HALL
W4295 KIEKHAEFER PARKWAY
FOND DU LAC, WI 54937-6802


Call to Order

Meeting was called to order by M. Nett at 5:00 P.M.

Present: Commissioners: M. Nett, D. Thome, J. Voight
Administrative Clerk: P. Yohann
Inspector: A. Karls
Absent: Maintenance: D. Weber
Schenck, SC: K. Diederich

Approval of Agenda
Motion: by D. Thome, second by J. Voight to approve the Agenda.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of August 27, 2012 Regular Business Meeting Minutes
Motion: by M. Nett, second by J. Voight to approve the August 27, 2012 Regular Business Meeting Minutes.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


REGULAR BUSINESS

Financial Report
Financial reports and statements were distributed and reviewed.
After some discussion J. Voight will contact K. Diederich for a corrected report.
The CD at Hometown Bank is up for renewal. J. Voight will search for the best rate at area financial institutions.

Motion: by M. Nett, second by D. Thome to have J. Voight search for the best interest rate, not to exceed 24 months, from the institutions we still have less than $250,000 deposited with and deposit the funds of the expiring Hometown Bank CD of $155,218.05.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approve bills/sign checks
Motion: by M. Nett, second by D. Thome to approve bills and sign checks with the changes of Mulcahy/Shaw to TSD1 rather than Shared.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


Inspector's Report - A. Karls
A. Karls reported on inspection activities during the month of September 2012; a copy of the detailed log of his inspection activities is on file.
The manholes #61 and #62 had the tar removed from them.
The four spare pumps in storage will be sold. A. Karls will search for a method of liquidating them.
The televising and repair of the leaks from Fishermans to Bergens Beaches were discussed. Discussion was held as to what has been done previously by Great Lakes. M. Nett suggested A. Karls contact P. Mand to determine how he charges and the cost involved in repairing the leaks.
Maintenance Report - D. Weber (As Reported by M. Nett in the Absence of D. Weber)
A copy of the detailed log of D. Weber's maintenance activities is on file.
More home inspections were conducted.
Mark Haensgen, who is the replacement for Bud Sabel, was shown the systems at the three lift stations. He is familiar with these systems.
The door on the transfer switch at the Gladstone Lift Station was repaired.
Landscaping maintenance was performed at the Brookhaven Lift Station.

Administrative Clerk's Report - P. Yohann
P. Yohann reported in addition to performing the regular duties she delivered the checks for the CD and checking account to Fox Valley Savings.
Calls from new owners of transferred property had been received during which the procedure of billing, payments, recording their phone number and email address was discussed.
A customer has called again stating they are not receiving their statements. An email had been sent to Schenck with this concern. A follow-up to the customer will take place after the next billing has been sent to determine if they received it.


UNFINISHED BUSINESS

1. Discussion and possible action of property/casualty insurance quotes.
After review of the quotes presented it was determined to renew with The Horton Group, Inc.

Motion: by J. Voight, second by D. Thome to accept the proposal from The Horton Group for the property/casualty insurance.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

2. Discussion and possible action of revision of Agreements with Calumet, Johnsburg, and Taycheedah District No. 3 Sanitary Districts.
M. Nett stated M. DeVries will review the Agreements next week. The issue will be tabled for discussion at next month's meeting.

3. Discussion and possible action of revising the Ordinances to reflect the User Fee and Surcharge begin at the time of the issuance of a certificate of occupancy for new customers.
M. Nett signed the revised Ordinance, and the Notice of the revision was discussed. All protocol to the publishing of the Ordinances has been met.


NEW BUSINESS

1. Discussion and possible action of handouts given to customers at election polls.
After a brief discussion it was decided handouts will be mailed with Newsletters. The offer of them being distributed at the election polls was respectfully declined.

2. Discussion and possible action of using soft starters from the Winnebago Lift Station at the Brookhaven and Gladstone Lift Stations.
The soft starters will be transferred from the Winnebago Lift Station to the Brookhaven and Gladstone Lift Stations.

Motion: by D. Thome, second by M. Nett to remove the soft starters from the Winnebago Lift Station and install them at the Brookhaven and Gladstone Lift Stations.
Vote: Ayes: 3, Opposed: 0 - Motion carried.



3. Discussion and possible action of the safety deposit box rental.
The term for the rental of the safety deposit box expires October 31, 2012. It was decided to have D. Thome remove the contents of the box, and they will be reviewed at next month's meeting. P. Yohann will compose a letter to US Bank stating the intent of the District, which will be sent at the end of October.

Motion: by M. Nett, second by J. Voight to have D. Thome remove the contents of the safety deposit box at US Bank and to let the rental expire at the end of the term, and it will not be renewed.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


Public Comment - TSD No. 1 Sanitary District Business
None to be reported.


Meeting Adjournment.

Motion: by M. Nett, second by J. Voight to adjourn.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Adjournment: Meeting adjourned at 6:00 PM.




Respectfully submitted by:

Priscilla Yohann - Administrative Clerk
Town of Taycheedah Sanitary District No. 1



















TOWN OF TAYCHEEDAH SANITARY DISTRICT NO. 1
REGULAR BUSINESS MEETING
MONDAY, SEPTEMBER 24, 2012- 5:00 P.M.
TAYCHEEDAH TOWN HALL
W4295 KIEKHAEFER PARKWAY
FOND DU LAC, WI 54937-6802



Motion: by D. Thome, second by J. Voight to approve the Agenda.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


Motion: by M. Nett, second by J. Voight to approve the August 27, 2012 Regular
Business Meeting Minutes.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


Motion: by M. Nett, second by D. Thome to have J. Voight search for the best interest
rate, not to exceed 24 months, from the institutions we still have less than $250,000
deposited with and deposit the funds of the expiring Hometown Bank CD of $155,218.05.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


Motion: by M. Nett, second by D. Thome to approve bills and sign checks with the
changes of Mulcahy/Shaw to TSD1 rather than Shared.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


Motion: by J. Voight, second by D. Thome to accept the proposal from The Horton Group
for the property/casualty insurance.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


Motion: by D. Thome, second by M. Nett to remove the soft starters from the Winnebago
Lift Station and install them at the Brookhaven and Gladstone Lift Stations.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


Motion: by M. Nett, second by J. Voight to have D. Thome remove the contents of the
safety deposit box at US Bank and to let the rental expire at the end of the term, and it will
not be renewed.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


Motion: by M. Nett, second by J. Voight to adjourn.
Vote: Ayes: 3, Opposed: 0 - Motion carried.





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