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Taycheedah Sanitary District #1
Monday, October 22 2012
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order
Approval of Agenda
Approval of September 24, 2012 Regular Business Meeting Minutes

Regular Business

Financial Report - Schenck SC
Approve bills/sign checks
Inspector's Report
Maintenance Report
Administrative Clerk's Report

Unfinished Business

1. Discussion and possible action of revision of Agreements with Calumet, Johnsburg, and Taycheedah District No. 3 Sanitary Districts.

New Business

1. Discussion and possible action of contents of the safety deposit box.


Public Comment - TSD No. 1 Sanitary District Business

Date and Time of Next Meeting: November 26, 2012 at 5:00 P.M.

Adjournment



Priscilla Yohann - Administrative Clerk
Town of Taycheedah Sanitary District No. 1



Please Note: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Priscilla Yohann at tsd1clerk@charter.net or 920-923-0406.


MINUTES

TOWN OF TAYCHEEDAH SANITARY DISTRICT NO. 1
REGULAR BUSINESS MEETING
MONDAY, OCTOBER 22, 2012- 5:00 P.M.
TAYCHEEDAH TOWN HALL
W4295 KIEKHAEFER PARKWAY
FOND DU LAC, WI 54937-6802

Call to Order

Meeting was called to order by M. Nett at 5:00 P.M.

Present: Commissioners: M. Nett, D. Thome, J. Voight
Administrative Clerk: P. Yohann
Inspector: A. Karls
Maintenance: D. Weber
Absent: Schenck, SC: K. Diederich

Approval of Agenda
Motion: by J. Voight, second by D. Thome to approve the Agenda.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of September 24, 2012 Regular Business Meeting Minutes
Motion: by M. Nett, second by J. Voight to approve the September 24, 2012 Regular Business Meeting Minutes.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

REGULAR BUSINESS

Financial Report
Financial reports and statements were distributed and reviewed. The documents were not approved due to the clarification needed on the CDs, which would thereby adjust the assets on the Balance Sheet.
After some discussion J. Voight will contact K. Diederich for a corrected report.
P. Yohann reported on the receipt of the TSD#3 payment for Hawk's Landing.
The CD at Hometown Bank is up for renewal. J. Voight will search for the best rate at area financial institutions.

Motion: by M. Nett, second by D. Thome to have J. Voight search for the best interest rate, not to exceed 24 months, from the institutions we still have less than $250,000 deposited with and deposit the funds of the expiring Hometown Bank CD of $155,218.05 along with the accrued funds and not to exceed $200,000.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approve bills/sign checks
Motion: by D. Thome, second by M. Nett to approve bills and sign checks.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Inspector's Report - A. Karls
A. Karls reported on inspection activities during the month of October 2012; a copy of the detailed log of his inspection activities is on file.
A. Karls contacted P. Mand to determine how he charges and the cost involved in repairing the leaks. After some discussion of charging time and materials versus per hour it was decided to have A. Karls contact P. Mand to establish what his charge is per hour and report his findings at the next meeting.



Maintenance Report - D. Weber
D. Weber reported on maintenance activities during the month of October 2012; a copy of the detailed log of his maintenance activities is on file.
Mark Haensgen, who is the replacement for Bud Sabel, was introduced.
More home inspections were conducted.
The calibrations of the meters were adjusted.
The soft start problem at the Winnebago Lift Station was discussed. A new soft start device was installed and is running properly.

Administrative Clerk's Report - P. Yohann
P. Yohann reported in addition to performing the regular duties she prepared the letter to US Bank regarding non-renewal of the safety deposit box rental. The renewal invoice had been received.
Calls from customers with late charges and those not receiving statements were reported. She suggested adding the section of the Ordinances regarding the customer's obligation to pay whether or not they receive a statement be included in the next newsletter. A plan has been devised in conjunction with Schenck to monitor the next mailing of the statement to a customer along with a follow-up call.
The 2012 Census of Governments Survey of Local Government Finances was completed.
The receipt of O&M payments from Johnsburg of $911.34 for 1st & 2nd 2012 quarters & TSD3 of $11,678.81 for 3rd & 4th quarters of 2011 & 1st & 2nd quarters of 2012 along with two 2011 delinquent account payments totaling $2040.90 was reported.
The matter of the number of REU units for determining the salary of commissioners was discussed. P. Yohann will contact K. Diederich and/or R. Cunzenheim to obtain the information.
The letters to the delinquent accounts have been sent. The total of $10,897.92 was reported.

UNFINISHED BUSINESS

1. Discussion and possible action of the purchase of new computer equipment and software.
M. Born presented information regarding the computer now in use by the District and the upcoming changes by Microsoft, which calls for upgrading the equipment. Discussion was held whether a laptop or desktop version would be best suited and costs involved.

Motion: by J. Voight, second by D. Thome to authorize P. Yohann to purchase a laptop or desktop computer of her choice not to exceed #1300.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


2. Discussion and possible action of revision of Agreements with Calumet, Johnsburg, and Taycheedah District No. 3 Sanitary Districts.
Because of his familiarity with the need and installation of the meters, M. Nett asked D. Thome to contact M. DeVries and R. Cunzenheim to review the Agreements and bring back recommendations for next month's meeting.

NEW BUSINESS

1. Discussion and possible action of contents of the safety deposit box.
D. Thome presented the contents of the box, which were reviewed. The current CDs will be taken to the respective financial institutions to have them hold them in trust. The expired documents will be placed with the Administrative Clerk's files. P. Yohann will send the letter to US Bank stating the intent of the District is to not renew the rental.

Motion: by D. Thome, second by J. Voight to close the safety deposit box from US Bank.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

2. Discussion and possible action to establish a "not to exceed" amount for the review and repair of laterals.
The subject of a "not to exceed" amount for review and repair of laterals was discussed and will be addressed further at the next meeting once information from P. Mand is obtained.

Public Comment - TSD No. 1 Sanitary District Business
In attendance: M. Haensgen and M. Born.
None to be reported.


Meeting Adjournment.

Motion: by J. Voight, second by D. Thome to adjourn.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Adjournment: Meeting adjourned at 6:35 PM.



Respectfully submitted by:

Priscilla Yohann - Administrative Clerk
Town of Taycheedah Sanitary District No. 1























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