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Taycheedah Sanitary District #1
Monday, November 26 2012
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order
Approval of Agenda
Approval of October 22, 2012 Regular Business Meeting Minutes

Regular Business

Financial Report - Schenck SC
Approve bills/sign checks
Inspector's Report
Maintenance Report
Administrative Clerk's Report

Unfinished Business

1. Discussion and possible action of revision of Agreements with Calumet, Johnsburg, and Taycheedah District No. 3 Sanitary Districts.
2. Discussion and possible action to establish a "not to exceed" amount for the review and repair of laterals.

New Business

1. Discussion and possible action of the calculation of units for the District for determining Commissioners' salaries.
2. Discussion and possible action regarding the failed Gentracker system on the Gladstone Beach lift station.

Recess to Closed Session

1. Discussion and possible action of the wage for part-time Maintenance personnel.

Reconvene Regular Business Meeting

Public Comment - TSD No. 1 Sanitary District Business

Date and Time of Next Meeting: December 17, 2012 at 5:00 P.M.

Adjournment


Priscilla Yohann - Administrative Clerk
Town of Taycheedah Sanitary District No. 1


Please Note: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Priscilla Yohann at tsd1clerk@charter.net or 920-923-0406.


MINUTES

TOWN OF TAYCHEEDAH SANITARY DISTRICT NO. 1
REGULAR BUSINESS MEETING
MONDAY, NOVEMBER 26, 2012- 5:00 P.M.
TAYCHEEDAH TOWN HALL
W4295 KIEKHAEFER PARKWAY
FOND DU LAC, WI 54937-6802

Call to Order

Meeting was called to order by M. Nett at 5:00 P.M.

Present: Commissioners: M. Nett, D. Thome, J. Voight
Administrative Clerk: P. Yohann
Inspector: A. Karls
Maintenance: D. Weber
Absent: Schenck, SC: K. Diederich

Approval of Agenda
Motion: by D. Thome, second by J. Voight to approve the Agenda.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of October 22, 2012 Regular Business Meeting Minutes
Motion: by J. Voight, second by D. Thome to approve the October 22, 2012 Regular Business Meeting Minutes.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

REGULAR BUSINESS

Financial Report
Financial reports and statements were distributed and reviewed.
Motion: by M. Nett, second by J. Voight to accept the Financial Reports for August 31 and September 30 as submitted by K. Diederich.
Vote: Ayes: 3, Opposed: 0 - Motion carried.
There was discussion concerning the CDs and the amount of funds in the savings account. It was decided not to take any action at this time and review them at the next meeting.

Approve bills/sign checks
Motion: by M. Nett, second by J. Voight to approve the bills and sign the checks.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Inspector's Report - A. Karls
A. Karls reported on inspection activities during the month of November 2012; a copy of the detailed log of his inspection activities is on file.
A. Karls has been checking the manholes and has discovered some leaks. Manhole #56 was checked along with P. Mand. Great Lakes will repair it no charge to the District. A. Karls reported there are many deteriorating manholes stemming from the Johnsburg area. There is a high concentration of hydrogen sulfate gas. P. Yohann will contact the Town Clerk to have an agenda item added to the OSG Meeting Agenda for discussion of this problem.

Maintenance Report - D. Weber
D. Weber reported on maintenance activities during the month of November 2012; a copy of the detailed log of his maintenance activities is on file.
Energenecs and D.E. Thome Electric have been working on the VFD at the Winnebago Lift Station.
More home inspections were conducted.

Maintenance Report (Continued)
The change-over for generator tests were conducted by Total Energy.
The Gentracker at the Gladstone Lift Station no longer operates properly. Total Energy Systems has been working on it, and it needs to be replaced.
Flow readings were checked.

Administrative Clerk's Report - P. Yohann
P. Yohann reported in addition to performing the regular duties she purchased a new computer and monitor. Files have been transferred and a token of appreciated to M. Born was requested.
Motion: by D. Thome, second by J. Voight to give M. Born a $100 gift certificate with P. Yohann's discretion as how it is to be divided.
Vote: Ayes: 3, Opposed: 0 - Motion carried.
The 2013 Prepayment Plan was received from Diggers Hotline. The amount will remain the same as last year, and the District will be automatically enrolled in the program. M. Nett asked A. Karls his experience or if there were any concerns with the program. He stated the systems works well.
The response regarding the CMAR from the DNR was received. The report was complete and satisfactory.
Additional completed home inspections were added to the worksheet.
Payroll forms were prepared and forwarded to M. Haensgen for completion. They have been returned.
Per R. Cunzenheim's calculations the number of REU units for metered businesses were determined and the total number of REU units for the District was calculated.
A letter was composed that will be sent to new customers welcoming them to the District with an explanation of statements, and Commissioners' telephone numbers.

UNFINISHED BUSINESS

1. Discussion and possible action of revision of Agreements with Calumet, Johnsburg, and Taycheedah District No. 3 Sanitary Districts.
Because there has been no contact from R. Cunzenheim or M. DeVries P. Yohann will contact them with instructions to contact D. Thome to set up a meeting.

2. Discussion and possible action to establish a "not to exceed" amount for the review and repair of laterals.
As there is nothing set in the Budget, the Commissioners agreed there should be a cap of funds, which could be extended or raised.
Motion: by M. Nett, second by J. Voight to authorize $10,000 for ongoing maintenance, inspection, and repair of TSD#1 sanitary lines.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


NEW BUSINESS

1. Discussion and possible action of the calculation of units for the District for determining Commissioners' salaries.
P. Yohann reported the calculations of the equivalent REU units for metered customers along with the number of residential customers amounted to 711. This information will be forwarded to the Town Clerk.

2. Discussion and possible action regarding the failed Gentracker system on the Gladstone Beach Lift Station.
Total Energy Systems will be servicing the system.



RECESS TO CLOSED SESSION

The Sanitary District board entered into Closed Session pursuant to Wis. Stat. 19.85 (1) (c), considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body had jurisdiction or exercises responsibility.

1. Discussion and possible action of the wage for Town of Taycheedah Sanitary District No. 1 Maintenance support personnel position.

RECONVENE REGULAR BUSINESS MEETING

Public Comment - TSD No. 1 Sanitary District Business
In attendance: M. Haensgen and P. Mand.
P. Mand supplied a list of his hourly rates and a sanitation violation notice, which was given to P. Yohann who will modify it for TSD#1's use. P. Mand discussed some of the issues he has run into while conducting televising on Linden, Sandy, and Deadwood Point Beaches. When a notice is to be sent, P. Mand will notify P. Yohann, who will send the notice along with notifying A. Karls, the Commissioners, and P. Mand when it has been sent. The question of entering private property was raised. After some discussion D. Thome quoted the Ordinances, which states the District with proper notification has the right to inspect private property.

Meeting Adjournment.

Motion: by D. Thome, second by J. Voight to adjourn.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Adjournment: Meeting adjourned at 6:43 PM.



Respectfully submitted by:

Priscilla Yohann - Administrative Clerk
Town of Taycheedah Sanitary District No. 1












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