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Taycheedah Sanitary District #1
Monday, December 17 2012
TIME: 5:00 pm
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order
Approval of Agenda
Approval of October 22, 2012 Regular Business Meeting Minutes

Regular Business

Financial Report - Schenck SC
Approve bills/sign checks
Inspector's Report
Maintenance Report
Administrative Clerk's Report

Unfinished Business

1. Discussion and possible action of revision of Agreements with Calumet, Johnsburg, and Taycheedah District No. 3 Sanitary Districts.
2. Update on the failed Gentracker system on the Gladstone Beach lift station.

New Business

1. Discussion and possible action of the Regular Business Meeting dates for 2013.
2. Discussion and possible action of mileage reimbursement to TSD#1 personnel.


Public Comment - TSD No. 1 Sanitary District Business

Date and Time of Next Meeting: January 28, 2013 at 5:00 P.M.

Adjournment


Priscilla Yohann - Administrative Clerk
Town of Taycheedah Sanitary District No. 1


Please Note: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Priscilla Yohann at tsd1clerk@charter.net or 920-923-0406.


MINUTES

TOWN OF TAYCHEEDAH SANITARY DISTRICT NO. 1
REGULAR BUSINESS MEETING
MONDAY, DECEMBER 17, 2012- 5:00 P.M.
TAYCHEEDAH TOWN HALL
W4295 KIEKHAEFER PARKWAY
FOND DU LAC, WI 54937-6802

Call to Order
Meeting was called to order by M. Nett at 5:00 P.M.
Present: Commissioners: M. Nett, D. Thome, J. Voight
Administrative Clerk: P. Yohann
Inspector: A. Karls
Maintenance: M. Haensgen, D. Weber
Schenck, SC: K. Diederich
Approval of Agenda
Motion: by D. Thome, second by M. Nett to approve the Agenda.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of November 26, 2012 Regular Business Meeting Minutes
Motion: by D. Thome, second by J. Voight to approve the November 26, 2012 Regular Business Meeting Minutes.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

REGULAR BUSINESS

Financial Report
Financial reports and statements were distributed and reviewed.
K. Diederich reported the year-end appears better than what was anticipated.
The tru-up was completed with the metered commercial customers. She reported Sunset Supper Club had a credit and A. Lange had a slight balance.
The total on the list of delinquent accounts rolled over to their real estate taxes is down from last year.
K. Diederich questioned if a newsletter would be sent with the next billing. P. Yohann will compose one and have it approved by the Commissioners prior to submission.

Approve bills/sign checks
Motion: by D. Thome, second by J. Voight to approve the bills and sign the checks.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Inspector's Report - A. Karls
A. Karls reported on inspection activities during the month of December 2012; a copy of the detailed log of his inspection activities is on file.
Along with P. Mand A. Karls has continued with inspections. J. Voight stated he had received some calls from customers regarding the inspections and repairs needed. An additional note will be added to the Violation Notice and the Emergency Notice to Home Owner-Repair stating the repairs may be conducted by any licensed plumbing contractor. It was decided the Violation Notice should be a form in triplicate with one copy for the customer, one copy for the Inspector, and one copy for the Administrative Clerk. P. Yohann will notify the Commissioners once a notice is issued.

Maintenance Report - D. Weber & M. Haensgen
D. Weber reported on maintenance activities during the month of December 2012; a copy of the detailed log of his maintenance activities is on file.
Foam insulation was added to help cut down on excessive noise on the VFDs.
A spike in flow has been noticed on Saturday nights at approximately 10:30 PM at the Winnebago Lift Station. M. Nett instructed D. Weber to establish the amount of additional flow and to consult with R. Cunzenheim.
Additional screening has been installed on generators to help combat rodents.
M. Haensgen reported filter lines have been replaced at the Gladstone Beach Lift Station. All lines should be checked and placed on a maintenance schedule.

Administrative Clerk's Report - P. Yohann
P. Yohann reported in addition to performing the regular duties she purchased a gift certificate in the amount of $100 for M. Born as a token of gratitude for his assistance in the purchase of a new computer and transfer of files.
The Violation Notice and Emergency Notice to Home Owner-Repair were composed.
A telephone call was received by a customer wherein he inquired if repairs were necessary and what consequences would be incurred for non-repair.
The 2013 Service Agreement was received from Energenecs.
Motion: by J. Voight, second by D. Thome to continue using Energenecs based on their past performance and knowledge of the system and to accept the 2013 Service Agreement.
Vote: Ayes: 3, Opposed: 0 - Motion carried.
P. Yohann will contact the photographer and M. Haensgen for a photo ID to be issued.

UNFINISHED BUSINESS
1. Discussion and possible action of revision of Agreements with Calumet, Johnsburg, and Taycheedah District No. 3 Sanitary Districts.
D. Thome distributed copies of the minutes from the Joint Business Meeting on June 6, 2007, wherein sections were noted pertaining to the upstream districts' share of costs. A copy of the minutes will be given to R. Cunzenheim and M. DeVries. M. DeVries is in the process of revising the Agreements.

2. Update on the failed Gentracker system on the Gladstone Beach Lift Station.
Discussion was held regarding the proposal submitted by Total Energy Systems to replace the generator monitor. The proposal amounted to $1,844.28 but could be reduced by having Total Energy installing it at a time when they have another job in the area and also by the supplier charging less for the part.
Motion: by J. Voight, second by D. Thome to accept the Total Energy Systems proposal dated December 17, 2012.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

NEW BUSINESS
1. Discussion and possible action of the Regular Business Meeting dates for 2013.
P. Yohann distributed a list of suggested dates. Due to a conflict in February the date will be moved up one week to February 18. P. Yohann will check to make sure the Town Hall is available.

2. Discussion and possible action of mileage reimbursement to TSD#1 personnel.
It was decided to continue the mileage reimbursement policy based on the government guidelines.

Public Comment - TSD No. 1 Sanitary District Business
None to be reported.

Meeting Adjournment.

Motion: by J. Voight, second by D. Thome to adjourn.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Adjournment: Meeting adjourned at 6:13 PM.

Respectfully submitted by:
Priscilla Yohann - Administrative Clerk
Town of Taycheedah Sanitary District No. 1




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