Johnsburg Sanitary District
Tuesday, September 4 2012
TIME: 10:00 a.m.
LOCATION: at the Taycheedah Town Hall
1. Call to order.
2. Approval of minutes of the 8/7/12 meeting.
3. Discuss refinancing remaining debt.
4. Discuss operational issues.
5. Discuss impacts by the Johnsburg Road rehabilitation project.
6. Approval of District bills.
7. Schedule the next meeting.
8. Commissioners' reports and comments.
Brenda A. Schneider
District Recording Secretary
Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.
The Johnsburg Sanitary District Commission met on Tuesday, September 4th, 2012, at 10:00 am, for the purpose of conducting their September meeting. Members present were President Franz Schmitz, Commissioner Ken Schneider and Recording Secretary Brenda Schneider. Absent was Commissioner Dennis Lefeber.
1. Call to order. Chairman Schmitz called the meeting to order at 10:02 a.m.
2. Approval of the minutes of the 8/7/12 meeting. Hearing no objections or corrections, Chairman Schmitz declared the minutes approved as presented.
3. Discuss refinancing remaining debt. Motion by Ken Schneider, second by Franz Schmitz, to approve the Resolution Authorizing Administrative Officials to Borrow an Amount Not to Exceed $825,000 for Refinancing of Existing Debt. Motion carried (2-0). National Exchange Bank & Trust will compile the necessary paperwork. A special meeting may be conducted in the near future to finalize the refinancing.
4. Discuss operational issues. Brian Schmitz is working with Sabel Mechanical on the control discharge station. The force main needs to be flushed and the system needs to be cleaned.
Sabel Mechanical has pulled one pump out of the Johnsburg lift station. The pump is currently being repaired. The repair is estimated to be $8,000. Once the repaired pump is re-installed, the other pump will be pulled and repaired at a similar cost. Foreign materials, such as tampons, rags, and condoms have caused significant damage to the pumps. A newsletter will be dispersed in the next billing.
G&H Trucking has cleaned the Malone and Johnsburg lift stations. Excessive amounts of sludge and stones were removed. Mr. Schmitz plans to have the stations cleaned annually. He may have some of the grinder pumps cleaned as needed.
The Malone lift station phone bill again indicates multiple calls to unrecognizable phone numbers. Brenda Schneider again contacted Frontier. Frontier's technician reported that our system is generating the phantom calls. There was also an extra charge on the Johnsburg lift station phone bill for calls in excess of our limit. Upon further investigation, Brian reported that the Johnsburg lift station was calling him every 3 minutes. Sabel was able to determine the need to replace a specific part. Brian has since disarmed the dialing systems in both lift stations. Brenda informed Brian and the Commission that Taycheedah Sanitary District #3 recently had Scott Mitchell, a St. Peter resident, re-program a lift station. Brian intends to contact Mr. Mitchell.
The Commission agreed to postpone painting the vent pipes along Johnsburg Road until after all repair expenses are known.
5. Discuss impacts by the Johnsburg Road rehabilitation project. In 2009, the towns of Calumet and Taycheedah began planning repairs to Johnsburg Road from Joe Meyer's property to Hwy. 151. The District has received detailed design plans from Gremmer & Associates, the engineering firm. Gremmer requests that the District determine any impact to the manholes located within the project area.
There remains disagreement between the two towns as to the extent of the project. Calumet plans to widen the road to 22 feet, but Taycheedah may only resurface the existing roadway surface due to the significant increase in cost caused by several years of delays. Calumet was given elector approval during their annual meeting to reconstruct/widen the road all the way to CTH W.
The Town of Calumet held a public informational meeting on April 26th. All three Commissioners attended the meeting. Chairman Bruce Peterson said the adjustments to the manholes will be part of their contract for the project.
Consensus of the Commission was the need to determine what work will be required to which manholes. It was noted that the Calumet project will need to comply with prevailing wage laws. Depending upon the degree of adjustments needed, it may be more cost-effective for the District to contract independently. It was unknown if Calumet planned to include adjustment/replacement of chimney seals as needed. As directed by the Commission, Brenda Schneider sent a letter to Gremmer searching for more information.
The District received a letter from Gremmer & Associates. A total of five manholes will need minor adjustments. Gremmer estimates $3,100.00 for these adjustments based upon a bid.
September 4, 2012 Johnsburg Sanitary District 2.
Mike Sabel and Andy Karls feel they are more than capable of adjusting the manholes at substantially less cost. Gremmer has been notified to remove manhole adjustments from the contractor's scope of work.
It was reported that Calumet reduced the scope of the project to only the section between the two Taycheedah sections. The revised scope was recently re-bid. Calumet conducted their monthly Board meeting on Labor. It is still unknown what Calumet plans to do. The District will not need to adjust manholes until Calumet does the project.
6. Approval of District bills. Several unusual calls appeared on the phone bill for the Malone lift station again and the Johnsburg lift station has an extra charge for calls over the limit. Brenda contacted Frontier; who agreed to credit the unusual calls on the Malone station. Motion by Ken Schneider, second by Franz Schmitz, to approve the bills, (order nos. 72-86) totaling $3,531.90 and to authorize the following:
• Transfer of $3,400.00 from the User Charge Account to the regular checking account,
• Transfer of $6,444.27 from the User Charge Account to the Debt Service Account, and
• Transfer of $585.84 from the User Charge Account to the Reserve for Replacement Account.
Motion carried (2-0).
7. Schedule the next meeting. The next meeting will be conducted on Tuesday, October 2nd, at 10:00 am. The OSG Annual Meeting is scheduled for Wednesday, September 19th, at 6:00 pm, in North Fond du Lac.
8. Commissioner's reports and comments. None were presented.
9. Adjournment. President Schmitz declared the meeting adjourned at 10:55 a.m.
Brenda A. Schneider, District Recording Secretary
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