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Calumet Sanitary Dist, Town of Fond du Lac San. Dist. #2, Taycheedah San. Dist. #1 & #3, Johnsburg San. Dist. and Taycheedah Town Board
Thursday, October 25 2012
TIME: 5:00 p.m.
LOCATION: at the Town Hall
Joint Meeting

AGENDA

The above noted entities will meet to discuss and resolve intra-district issues pertaining to operations, maintenance and repairs of the shared sewer system.

Call to order.
Roll call of participating members.
Approval of the minutes of the July 26th, 2012 meeting.
Fond du Lac 2030 Sewer Service Area Plan Update
Winnebago Drive reconstruction project:
o Status of utility pole locations.
o Shared O&M related expenses.
Town of Fond du Lac Sanitary District #2.
Shared sewer repair issues.
Operation & Maintenance Agreements:
o Review bills:
 3rd quarter, 2012.
Clearwater inspections.
OSG Executive Committee report.
Public comment.
Adjournment.



Brenda A. Schneider
District Recording Secretary


Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

CALUMET SANITARY DISTRICT
FOND DU LAC SANITARY DISTRICT NO. 2
JOHNSBURG SANITARY DISTRICT
TAYCHEEDAH SANITARY DISTRICT NO. 1
TAYCHEEDAH SANITARY DISTRICT NO. 3
TAYCHEEDAH TOWN BOARD
JOINT MEETING
OCTOBER 25, 2012
5:00 P.M.
TAYCHEEDAH TOWN HALL



Members present were:
Calumet Sanitary District (CSD): President Dick Wehner and Commissioners Alice Lemke and Dave Burg.
Fond du Lac Sanitary District No. 2 (FdL#2): Commissioner Bob Giese. Absent: President Brian Balson and Commissioner Tom Beltz.
Johnsburg Sanitary District (JSD): President Franz Schmitz and Commissioners Ken Schneider and Dennis Lefeber.
Taycheedah Town Board: Absent: Chairman Jerry Guelig and Supervisors Tim Simon, Jim Rosenthal, John Abler and Mike Wirtz.
Taycheedah Sanitary District No. 1 (TSD#1): President Mike Nett and Commissioners Dennis Thome and Jim Voight.
Taycheedah Sanitary District No. 3: President Bill Gius and Commissioner John Rickert. Absent: Commissioner Mike Sabel.

Also present: Kathy Diederich, Schenck Business Solutions and Town of Taycheedah Treasurer; and Brenda Schneider, Taycheedah Town Clerk and Recording Secretary for Johnsburg Sanitary District and Taycheedah Sanitary District No. 3.

The meeting was called to order at 5:00 p.m.


APPROVAL OF MINUTES OF THE LAST MEETING:

Motion by Bob Giese, second by Dennis Lefeber, to approve the minutes of the July 26th, 2012, meeting. Motion carried unanimously by voice vote.


FOND DU LAC 2030 SEWER SERVICE AREA PLAN UPDATE:

Brenda Schneider has received the proposed amended sewer service area maps. Each district needs to review their area.


WINNEBAGO DRIVE PROJECT:

Status of Utility Pole Locations
TSD#1 and Ron Cunzenheim, TSD#1 engineer, met with Alliant. There are five poles over the main at the edge of the right-of-way. They will be moved approximately 6 feet closer to the road edge. Alliant will apply to the Fond du Lac County Hwy Dept for a permit for utility work. Alliant's goal is to have them moved by the end of the year.
Ron Cunzenheim will provide maps for all the districts to be submitted to Digger's Hotline. Calumet and TSD#1 currently use Digger's.


TOWN OF FOND DU LAC SANITARY DISTRICT #2:

Bob Giese reported that they have yet to receive a final invoice from the State for manhole adjustments along Winnebago Drive. Once the final bill is received, the Commission intends to reduce the payment by the costs they incurred for televising and cleaning.


OTHER SHARED SEWER REPAIR ISSUES:

TSD#1 reported that they had issues with the starter in the Winnebago Drive lift station. They were down to one pump until the part could be replaced.


OPERATIONS & MAINTENANCE AGREEMENTS:

Flow meters have been installed at the Brookhaven and Gladstone lift stations. Commissioner Thome will meet with Ron Cunzenheim and their attorney to evaluate current agreements and their applicability to the O&M bills cost-shared using the new flow meter data. The results of their evaluations will be shared with the other districts.

Review Quarterly billings:

Andy Karls' and Dan Weber's time logs were reviewed for the 3rd quarter 2012.

Ms. Diederich reviewed the anticipated 3rd quarter 2012 bills as follows:
CL Thompson, Co unknown location unknown purpose $94.95
energenecs unknown location filters $211.60
Total Energy Brookhaven generator-prevent. maint. $320.00

CL Thompson was pulled from consideration. No objections were stated to the remainder of the above noted O&M expenses. Kathy Diederich will compile the bills according to final flows information obtained from the City of Fond du Lac.


CLEARWATER INSPECTIONS:

CSD inspected their entire district a few years ago. They are working on other matters at this time.

TSD#1 reported that approximately 150 of the 655 homes have been inspected.

TSD#3 has completed 55 inspections this year to date. They discovered five violations. Their goal for this year is complete 107.

JSD plans to inspect 20% of the homes per year. Approximately 25 have been completed this year.


OSG EXECUTIVE COMMITTEE REPORT:

Ron Cunzenheim and Nick Waldschmidt, City of Fond du Lac, reported during the OSG Annual Meeting that the DNR intends to tighten the level of phosphorus discharging from the plant. Modifications to the plant are estimated at $20 million. The new restrictions are anticipated to be in effect in 18 months to 3 years. The City is researching the purchase of 100' easements along farm fields in order to reduce the phosphorus level in Lake Winnebago. If the level in the Lake is reduced, the State will not require modifications to the plant.




PUBLIC COMMENT:

None presented.


SCHEDULE THE NEXT MEETINGS:

Thursday, Jan. 24th, 2013 Taycheedah will provide refreshments
Thursday, April 25th, 2013 TSD#1 will provide refreshments
Thursday, July 25th, 2013 CSD will provide refreshments
Thursday, Oct. 24th, 2013 JSD will provide refreshments

ADJOURNMENT:

Motion by Dennis Lefeber, second by Bill Gius, to adjourn at 5:53 p.m. Motion carried unanimously by voice vote.



Attest:__________________________________
Brenda A. Schneider
Town of Taycheedah Clerk




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