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Taycheedah Sanitary District #1
Monday, June 24 2013
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order
Approval of Agenda
Approval of May 20, 2013 Regular Business Meeting Minutes

Regular Business

Financial Report - Schenck SC
Approve bills/sign checks
Inspector's Report
Maintenance Report
Administrative Clerk's Report

Unfinished Business

1. Discussion and possible action of revision of Agreements with Calumet, Johnsburg, and Taycheedah District No. 3 Sanitary Districts.
2. Discussion and possible action on the update of capacity available.

New Business

1. Discussion and possible action of submission of the Compliance Maintenance Annual Report.
2. Discussion and possible action of increasing the Fox Valley Savings Bank checking account balance of $500 to $750.

Public Comment - TSD No. 1 Sanitary District Business

Recess to Closed Session

1. Discussion and possible action of the wage for Town of Taycheedah Sanitary District No. 1 Maintenance support personnel.
2. Discussion and possible action of the review of the Town of Taycheedah Sanitary District No. 1 Maintenance personnel.
3. Discussion and possible action of the wage of Commissioners when performing maintenance duties.

Reconvene Regular Business Meeting

Date and Time of Next Meeting: July 22, 2013 at 5:00 P.M.

Adjournment

Priscilla Yohann - Administrative Clerk
Town of Taycheedah Sanitary District No. 1

Please Note: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Priscilla Yohann at tsd1clerk@charter.net or 920-923-0406.


MINUTES

TOWN OF TAYCHEEDAH SANITARY DISTRICT NO. 1
REGULAR BUSINESS MEETING
MONDAY, JUNE 24, 2013- 5:00 P.M.
TAYCHEEDAH TOWN HALL
W4295 KIEKHAEFER PARKWAY
FOND DU LAC, WI 54937-6802


Call to Order
Meeting was called to order by M. Nett at 5:05 P.M.

Present: Commissioners: M. Nett, J. Voight, D. Weber
Administrative Clerk: P. Yohann
Maintenance: M. Haensgen
Schenck, SC: K. Diederich
Absent: Inspector: A. Karls

Approval of Agenda
Motion: by M. Nett, second by D. Weber to approve the Agenda.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of May 20, 2013 Regular Business Meeting Minutes
Motion: by D. Weber, second by M. Nett to approve the May 20, 2013 Regular Business Meeting Minutes.
Vote: Ayes: 2, Opposed: 0, Abstain: 1 - Motion carried.

REGULAR BUSINESS

Financial Report
Financial reports and statements were distributed and reviewed. J. Voight suggested not renewing the CD at National Exchange Bank that would be coming due on June 29 and instead invest in a money market account.
Motion: by J. Voight, second by D. Weber to convert the CD, not renew it, but put the funds into a money market account at National Exchange Bank.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approve Financial Statements
Motion: by M. Nett, second by J. Voight to approve the Financial Statements as presented.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approve bills/sign checks
Motion: by M. Nett, second by J. Voight to approve the bills and sign the checks.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Inspector's Report - A. Karls
A copy of the detailed log of inspection activities during the month of June 2013 is on file.
In the absence of A. Karls P. Yohann presented recent Violation Notices issued, pictures and CDs, and an invoice for televising and repairs conducted by P. Mand.

Maintenance Report - M. Haensgen
M. Haensgen reported on maintenance activities during the month of June 2013; a copy of the detailed log of his maintenance activities is on file.
The neighbors of the Winnebago Lift Station had questioned M. Haensgen if there were plans to blacktop the driveway. Discussion was held that if a promise was made in the past, it would fall
under Unfinished Business. P. Yohann will search the Minutes for information, and the matter will be addressed at the next meeting.
D. Weber performed maintenance activities during the vacation of M. Haensgen. He reported the Gladstone Lift Station had a breaker go out causing a phase to be out. DE Thome Electric was called to fix the problem.

Administrative Clerk's Report - P. Yohann
P. Yohann reported in addition to performing the regular duties a Certificate of Insurance was received from Great Lakes TV-Seal.
The CMAR has been completed.
A permit will be issued on 6/25 for N7452 Meadowview Drive.

UNFINISHED BUSINESS

1. Discussion and possible action of revision of Agreements with Calumet, Johnsburg, and Taycheedah District No. 3 Sanitary Districts.
M. Nett contacted R. Cunzenheim and M. DeVries regarding the agreements. R. Cunzenheim stated concern of the frequency and how the billings would be determined, whether based on flow, percentage, etc. Calumet and Johnsburg Sanitary Districts' agreements would be identical due to the flow through the Gladstone Lift Station; however, TSD#3 would have a different agreement because of not going through the Gladstone Lift Station. It was recommended by R. Cunzenheim to put into the Johnsburg and Calumet Sanitary Districts' agreements their share of the maintenance of the meters. K. Diederich suggested billings be done on a quarterly basis, and the language to be used in the agreements be as follows: "The allocated costs of each lift station will be billed quarterly. The respective district's share of allocated lift station costs will be calculated based on the actual flow as measured by TSD#1's meter per respective lift station and as referenced in the Gross Sewer Meter Flows as compiled by the City of Fond du Lac." It was suggested to have M. DeVries review each district's revisions and have a special meeting to go over the agreements prior to distributing them to the respective districts.

2. Discussion and possible action on the update of capacity available.
J. Voight reported that he had requested a map from R. Cunzenheim but has not received it as of yet. The matter will be discussed at the next meeting.

NEW BUSINESS

1. Discussion and possible action of submission of the Compliance Maintenance Annual Report.
M. Nett read CMAR Resolution 07242013-1.
Motion: by M. Nett, second by J. Voight to accept the report and for it to be filed with the DNR.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

2. Discussion and possible action of increasing the Fox Valley Savings Bank checking account balance of $500 to $750.
Discussion was held.
Motion: by J. Voight, second by D. Weber to increase the balance on the checking account from $500 to $750.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

3. Discussion of the Proposed Highway Improvement Notice.
M. Nett reported of the receipt of information of the renovations of Ducharme Parkway. TSD#1 is not affected by the renovations.

Public Comment - TSD No. 1 Sanitary District Business

None to be reported.



Recess to Closed Session

It was brought to the Commission's attention by the Town Clerk that TSD#1 is not authorized to have the Closed Session Meeting. Clarification is needed to proceed with the agenda items, and M. Nett recommended to forego the meeting until clarification is obtained. The agenda items will be deferred to the next meeting.

Meeting Adjournment.
Motion: by J. Voight, second by D. Weber to adjourn.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


Adjournment: Meeting adjourned at 6:02 PM.



Respectfully submitted by:

Priscilla Yohann - Administrative Clerk
Town of Taycheedah Sanitary District No. 1
















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