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Calumet San. Dist., Johnsburg San. Dist., Fond du Lac San. Dist. #2, Taycheedah San. Dist. #1 & #3, and the Taycheedah Town Board
Thursday, July 25 2013
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Quarterly Meeting

AGENDA

The above noted entities will meet to discuss and resolve intra-district issues pertaining to operations, maintenance and repairs of the shared sewer system.

Call to order.
Roll call of participating members.
Approval of the minutes of the April 25th, 2013 meeting.
Fond du Lac 2030 Sewer Service Area Plan Update
Shared sewer repair issues.
o Remediation of hydrogen sulfate gas.
o Manhole rehab.
o Other repairs.
Operation & Maintenance Agreements:
o Discuss agreements.
o Emergency bypassing.
o Clarification of 4th quarter, 2012 bills.
o Review bills:
 1st & 2nd quarter, 2013.
Clearwater inspections.
OSG Executive Committee report.
Public comment.
Adjournment.



Brenda A. Schneider
District Recording Secretary


Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

CALUMET SANITARY DISTRICT
FOND DU LAC SANITARY DISTRICT NO. 2
JOHNSBURG SANITARY DISTRICT
TAYCHEEDAH SANITARY DISTRICT NO. 1
TAYCHEEDAH SANITARY DISTRICT NO. 3
TAYCHEEDAH TOWN BOARD
JOINT MEETING
JULY 25, 2013
5:00 P.M.
TAYCHEEDAH TOWN HALL


Members present were:
Calumet Sanitary District (CSD): President Dick Wehner and Commissioners Dave Burg and Alice Lemke.
Fond du Lac Sanitary District No. 2 (FdL#2): Commissioner Bob Giese. Absent: President Brian Balson and Commissioner Tom Beltz.
Johnsburg Sanitary District (JSD): President Franz Schmitz and Commissioners Dennis Lefeber and Ken Schneider.
Taycheedah Town Board: Absent: Chairman Jerry Guelig and Supervisors Tim Simon, Clarence Kraus, John Abler and Mike Wirtz.
Taycheedah Sanitary District No. 1 (TSD#1): Commissioner Dan Weber. Absent: President Mike Nett and Commissioner Jim Voight.
Taycheedah Sanitary District No. 3: Commissioner John Rickert. Absent: President Bill Gius and Commissioner Mike Sabel.

Also present: Brenda Schneider, Taycheedah Town Clerk and Recording Secretary for Johnsburg Sanitary District and Taycheedah Sanitary District No. 3.

The meeting was called to order at 5:05 p.m.



APPROVAL OF MINUTES OF THE LAST MEETING:

Motion by John Rickert, second by Bob Giese, to approve the minutes of the April 25th, 2013, meeting. Motion carried unanimously by voice vote.



FOND DU LAC 2030 SEWER SERVICE AREA PLAN UPDATE:

The update is a slow moving process. Brenda Schneider quoted Joe Hoffman as having everything he needs from the districts at this time. Joe Hoffman may attend the October Joint Meeting.



SHARED SEWER REPAIR ISSUES:

Remediation of hydrogen sulfate gas.
Historical problems with odor at Elm Beach have been corrected. CSD believe some type of filter was installed.

Manhole Rehab.
CSD has epoxied 18-19 manholes. At least one of them has not held up for unknown reasons. CSD will provide contractor contact information. The City uses Mission, out of Rhinelander. They use a cement-type material that is holding up so far. The work was done a couple of years ago.

Kathy Diederich arrived at this time.

TSD#3 and FdL#2 have yet to experience manhole deterioration issues.

TSD#1 has a couple of manholes that need re-hab. They haven't selected a contractor yet.

Other repairs.
The group discussed grease trap maintenance and inspection. The City of Fond du Lac requests documentation of cleanings. Some districts send their inspector to specific locations. It was suggested that the OSG draft a sample letter to send to restaurants, etc., regarding the topic.

TSD#3 informed the group of the need to inspect generator connections at lift stations. A recent inspection by TSD#3 found corrosion problems.

TSD#1 reported that the Brookhaven lift station will have some valves replaced. The timing of the replacement is unknown at this time.



OPERATIONS & MAINTENANCE AGREEMENTS:

Discuss Agreements:

TSD#1 reported that meters have been installed at the Gladstone and Brookhaven lift stations. They are working with their attorney and Ron Cunzenheim on the re-drafts of the O&M agreements.

Emergency Bypassing.

CSD did an emergency bypass into JSD's system in April, 2013. JSD has received an estimate of gallons from Bob Depies. JSD will submit a bill to CSD for treatment.

Review Quarterly billings:

TSD#1 clarified the following 2012-4th qt. bills:
$4995.00 to Energenecs covers all three lift stations and a certain time allotted for emergency response.
The 11/14/12 Pat Mand bill states for work including private laterals and a manhole.TSD#1 will ask for more detail.

Bob Giese departed at this time.

Kathy Diederich reviewed the O&M bills.

2013-1st qt. O&M bills to be included in the cost-share:
Maintenance and inspection time logs.
Energenecs Inc service call Winnebago Dr. $566.00
Total Energy repair Winnebago Dr. $697.00
Total Energy repair Gladstone $1,844.28
Ahern cleaning Winnebago Dr. $825.00
G&H Trucking cleaning Winnebago Dr. $631.50
Ziegelbauer Septic pumping Winnebago Dr. $1,087.50
Precision Lock lube $5.99

2013-2nd qt. O&M bills to be included in the cost-share:
Maintenance and inspection time logs.
Pat Mand televising and cleaning Gladstone area $10,702.50
(Includes lateral work that needs to be removed.)
Total Energy repair Brookhaven $395.00
Total Energy repair Gladstone $395.00
Total Energy repair Winnebago Dr. $395.00
Precision Lock cut keys $16.10
Ferguson manhole ring unknown $56.46
Ferguson manhole rings unknown $156.06
Ferguson chimney seal unknown $332.52
DE Thome replace blown fuses Gladstone $656.23

The group questioned if televising work is awarded by bid.



CLEARWATER INSPECTIONS:

TSD#1 is in the process of forcing lateral repairs. Their home inspection goal for 2013 is 160 homes.

TSD#3 has completed 64, with a goal of 107 home inspections this year. They are also working on follow-up inspections of prior year violations.

JSD is in progress of inspecting 20% of the homes per year.

CSD has been concentrating of manhole inspections and rehabbing where needed in order to reduce infiltration at the manholes.

FdL#2 is always in the process of doing home inspections.



OSG EXECUTIVE COMMITTEE REPORT:

Nothing to report.



PUBLIC COMMENT:

None presented.



SCHEDULE THE NEXT MEETINGS:

Thursday, Oct. 24th, 2013 JSD will provide refreshments
Thursday, Jan. 23rd, 2014 TSD#3 will provide refreshments
Thursday, April 24th, 2014 TSD#1 will provide refreshments
Thursday, July 24th, 2014 CSD will provide refreshments



ADJOURNMENT:

Motion by Franz Schmitz, second by John Rickert, to adjourn at 6:38 p.m. Motion carried unanimously by voice vote.

Attest:__________________________________
Brenda A. Schneider
Town of Taycheedah Clerk




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