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Taycheedah Sanitary District #1
Monday, August 26 2013
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order
Approval of Agenda
Approval of July 22, 2013 Regular Business Meeting Minutes
Approval of July 22, 2013 Special Business Meeting Minutes


Regular Business

Financial Report - Schenck SC
Approve bills/sign checks
Inspector's Report
Maintenance Report
Administrative Clerk's Report

Unfinished Business

1. Discussion and possible action of revision of Agreements with Calumet, Johnsburg, and Taycheedah District No. 3 Sanitary Districts.
2. Discussion and possible action on the update of capacity available.
3. Discussion and possible action on the bids for replacement of gate and check valves at the Brookhaven Lift Station.
4. Discussion and possible action of the wage for Town of Taycheedah Sanitary District No. 1 Maintenance support personnel position.


New Business

1. Discussion and possible action of the Creation of a schedule for performing the balance of home inspections.

Public Comment - TSD No. 1 Sanitary District Business


Date and Time of Next Meeting: September 23, 2013 at 5:00 P.M.

Adjournment

Priscilla Yohann - Administrative Clerk
Town of Taycheedah Sanitary District No. 1

Please Note: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Priscilla Yohann at tsd1clerk@charter.net or 920-923-0406.


MINUTES

TOWN OF TAYCHEEDAH SANITARY DISTRICT NO. 1
REGULAR BUSINESS MEETING
MONDAY, AUGUST 26, 2013- 5:00 P.M.
TAYCHEEDAH TOWN HALL
W4295 KIEKHAEFER PARKWAY
FOND DU LAC, WI 54937-6802


Call to Order
Meeting was called to order by M. Nett at 5:00 P.M.

Present: Commissioners: M. Nett, J. Voight, D. Weber
Administrative Clerk: P. Yohann
Inspector: A. Karls
Maintenance: M. Haensgen
Absent: Schenck, SC: K. Diederich

Approval of Agenda
Motion: by J. Voight, second by D. Weber to approve the Agenda.
Vote: Ayes: 2, Opposed: 0, Abstained: 1 - Motion carried.

Approval of July 22, 2013 Regular Business Meeting Minutes
Motion: by J. Voight, second by D. Weber to approve the July 22, 2013 Regular Business Meeting Minutes.
Vote: Ayes: 2, Opposed: 0, Abstained: 1 - Motion carried.

Approval of July 22, 2013 Special Business Meeting Minutes
Motion: by J. Voight, second by D. Weber to approve the July 22, 2013 Special Business Meeting Minutes.
Vote: Ayes: 2, Opposed: 0, Abstained: 1 - Motion carried.


REGULAR BUSINESS

Financial Report
Financial reports and statements were distributed and reviewed. No CDs are up for renewal until January 2014.
Approve Financial Statements
Motion: by J. Voight, second by D. Weber to approve the Financial Statements as presented.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approve bills/sign checks
Motion: by M. Nett, second by J. Voight, to approve the bills and sign the checks with the exception of the G&H Excavating, Inc. until verification can be made.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Inspector's Report - A. Karls
A copy of the detailed log of inspection activities during the month of August 2013 is on file.
D. Weber asked about the bill for the risers, which was questioned at the Joint Meeting. Discussion was held on when and how they are charged for when they are used.
Discussion was held regarding charges on invoices of P. Mand. A. Karls will contact him to ask him to be more specific in the future. The charges stem from the leakage at N8738 Sylvan Bay Road. M. Nett will contact D. Thome and R. Cunzenheim for advice on whose responsibility lies in payment for repair.


Inspector's Report - Continued
M. Nett reported the Johnsburg Sanitary District had expressed concern about hydrogen sulphate gas levels and deterioration to manholes. Discussion was held. M. Nett asked A. Karls to present at the
next meeting his findings of inspection of the manholes beginning at Fisherman's Road. A schedule needs to be created and will be discussed at the next meeting.
A 3-inch riser for the Winnebago Lift Station manhole will be needed for the paving of the driveway, which will be done in October.
A violation notice for N9052 Welling Beach has not been sent because of the lack of a company to do the repair. M. Nett will contact R. Cunzenheim for suggestion of what companies could be contacted.

Maintenance Report - M. Haensgen
M. Haensgen reported on maintenance activities during the month of August 2013; a copy of the detailed log of his maintenance activities is on file.
No issues were reported with the lift stations.

Administrative Clerk's Report - P. Yohann
P. Yohann reported in addition to performing the regular duties the proposal was submitted to Fond du Lac Asphalt for paving the Winnebago Lift Station driveway.
CMAR response had been received and a grade of A was awarded to the District along with notification of the requirement of the CMOM.
A certified letter was sent due to a returned check.
The Certificate of Insurance list was updated.
Fond du Lac Asphalt was contacted to inquire when the paving would be done, which will be October.


UNFINISHED BUSINESS

1. Discussion and possible action of revision of Agreements with Calumet, Johnsburg, and Taycheedah District No. 3 Sanitary Districts.
M. Nett reported the concerns of M. DeVries and R. Cunzenheim. On page 4: "The meters shall be read monthly or more frequently by TSD1...," and the correction of alt to all on Page 2. J. Voight expressed concerns if an emergency should arise would the District be bound to the 30-day notice. Emergency events would not require the 30-day notice. Another concern is the definition of what lift stations will have flow percentages for each separate up-stream district for their respective agreement. Once M. DeVries has completed the final draft P. Yohann will forward to the other districts for their review.
Motion: by M. Nett, second by J. Voight the three following changes be forwarded to
M. DeVries for the final contract:
1. Page 2, Item 3, second line the word "alt" be changed to "all."
2. Page 4, second paragraph to state "...flow meters shall be read quarterly," not monthly.
3. Lastly, we want the language to indicate and define what lift stations will have flow percentages for the separate up-stream districts.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

2. Discussion and possible action on the update of capacity available.
J. Voight and D. Weber will R. Cunzenheim for information. The matter will be discussed at the next meeting.

3. Discussion and possible action on the bids for replacement of gate and check valves at the Brookhaven Lift Station.
The bid that was received was opened and discussed. M. Nett instructed P. Yohann to scan the bid to R. Cunzenheim for his opinion on the options presented in the bid and will be discussed at the next meeting.

4. Discussion and possible action of the wage for Town of Taycheedah Sanitary District No. 1 Maintenance support personnel position.
M. Haensgen stated D. Overbo has quit. The issue of safety and compensation for maintenance personnel was discussed. A. Karls will be on-call for assistance. M. Haensgen reported on a meter for checking air quality and will research the name of the manufacturer and model of the meter for discussion at the next meeting. M. Nett will contact R. Cunzenheim for insight if compensation can be retroactive, which will also be discussed at the next meeting.


NEW BUSINESS

1. Discussion and possible action of the Creation of a schedule for performing the balance of home inspections.
M. Nett questioned how many inspections could be completed by April. P. Yohann reported 277 have been completed so far of the approximate 685. A. Karls responded that he believed 225 could be done.
Motion: by M. Nett, second by J. Voight, to complete by next spring another 300, with a minimum of 225, be done by April.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


Public Comment - TSD No. 1 Sanitary District Business

None to be reported.


Meeting Adjournment.
Motion: by J. Voight, second by D. Weber to adjourn.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


Adjournment: Meeting adjourned at 6:50 PM.



Respectfully submitted by:

Priscilla Yohann - Administrative Clerk
Town of Taycheedah Sanitary District No. 1










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