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Taycheedah Sanitary District #3
Monday, July 22 2013
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

TAYCHEEDAH SANITARY DISTRICT NO. 1
REGULAR BUSINESS MEETING

MONDAY, JULY 22, 2013 - 5:00 P.M.
TAYCHEEDAH TOWN HALL
W4295 KIEKHAEFER PARKWAY - FOND DU LAC, WI 54937-6802



Agenda

Call to order
Approval of Agenda
Approval of June 24, 2013 Regular Business Meeting Minutes

Regular Business

Financial Report - Schenck SC
Approve bills/sign checks
Inspector's Report
Maintenance Report
Administrative Clerk's Report

Unfinished Business

1. Discussion and possible action of revision of Agreements with Calumet, Johnsburg, and Taycheedah District No. 3 Sanitary Districts.
2. Discussion and possible action on the update of capacity available.
3. Discussion and possible action of blacktopping the driveway at the Winnebago Lift Station and the adjoining driveway at N7315 Winnebago Drive.

New Business

1. Discussion and possible action of the replacement of gate and check valves at the Brookhaven Lift Station.


Public Comment - TSD No. 1 Sanitary District Business

Recess to Closed Session

1. Discussion and possible action of the wage for Town of Taycheedah Sanitary District No. 1 Maintenance support personnel.
2. Discussion and possible action of the review of the Town of Taycheedah Sanitary District No. 1 Maintenance personnel.

Reconvene Regular Business Meeting

Date and Time of Next Meeting: August 26, 2013 at 5:00 P.M.

Adjournment

Priscilla Yohann - Administrative Clerk
Town of Taycheedah Sanitary District No. 1

Please Note: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Priscilla Yohann at tsd1clerk@charter.net or 920-923-0406.


MINUTES

TOWN OF TAYCHEEDAH SANITARY DISTRICT NO. 1
REGULAR BUSINESS MEETING
MONDAY, JULY 22, 2013- 5:00 P.M.
TAYCHEEDAH TOWN HALL
W4295 KIEKHAEFER PARKWAY
FOND DU LAC, WI 54937-6802


Call to Order
Meeting was called to order by D. Weber at 5:03 P.M.

Present: Commissioners: J. Voight, D. Weber
Administrative Clerk: P. Yohann
Inspector: A. Karls
Maintenance: M. Haensgen
Absent: Commissioner: M. Nett
Schenck, SC: K. Diederich

Approval of Agenda
Motion: by J. Voight, second by D. Weber to approve the Agenda.
Vote: Ayes: 2, Opposed: 0 - Motion carried.

Approval of June 24, 2013 Regular Business Meeting Minutes
Motion: by J. Voight, second by D. Weber to approve the June 24, 2013 Regular Business Meeting Minutes.
Vote: Ayes: 2, Opposed: 0 - Motion carried.

REGULAR BUSINESS

Financial Report
Financial reports and statements were distributed and reviewed. P. Yohann explained the payment to the City of Fond du Lac was not reflected on the financial statements because it was received after the statements had been printed. J. Voight inquired which account the true-up is posted to.
Approve Financial Statements
Motion: by J. Voight, second by D. Weber to approve the Financial Statements as presented.
Vote: Ayes: 2, Opposed: 0 - Motion carried.

Approve bills/sign checks
Motion: by J. Voight, second by D. Weber to approve the bills and sign the checks.
Vote: Ayes: 2, Opposed: 0 - Motion carried.

Inspector's Report - A. Karls
A copy of the detailed log of inspection activities during the month of July 2013 is on file.
J. Voight inquired how much of the funds allocated to P. Mand's work has been used, if the amount needed to be adjusted, and if there was additional work to be completed.
A. Karls reported M. Nett had requested a 3-inch riser for the manhole at the Winnebago Lift Station for the proposed blacktopping of the driveway.
Green Bay Pipe was suggested as a source for performing the repair at N9052 Welling Beach.
Inspection was conducted at N7452 Meadowview Drive by M. Sabel in A. Karl's absence.

Maintenance Report - M. Haensgen
M. Haensgen reported on maintenance activities during the month of July 2013; a copy of the detailed log of his maintenance activities is on file.
The Winnebago Lift Station driveway was sprayed in preparation for the blacktop.


Maintenance Report - M. Haensgen (Continued)
A new sump pump was installed at the Brookhaven Lift Station.
Energenics has performed the yearly inspection and reported one pump at the Brookhaven Lift Station needed to be rewound.

Administrative Clerk's Report - P. Yohann
P. Yohann reported in addition to performing the regular duties the CMAR has been submitted.
Permits were issued for N7452 Meadowview Drive and N9001 Wellings Beach Road.
The renewal questionnaire for the liability and property insurance policy was received, completed, and submitted.
Violation Notices were sent to property owners at N8996, N9016, and N9132 Welling Beach Road. The notice for N9052 Welling Beach Road has not been sent yet. More information is needed.
Letters were sent to four new customers.

UNFINISHED BUSINESS

1. Discussion and possible action of revision of Agreements with Calumet, Johnsburg, and Taycheedah District No. 3 Sanitary Districts.
The agreements have not been completed and discussion was tabled until the next meeting.
Motion: by J. Voight, second by D. Weber to table discussion until the next meeting.
Vote: Ayes: 2, Opposed: 0 - Motion carried.

2. Discussion and possible action on the update of capacity available.
J. Voight reported that he had requested a map from R. Cunzenheim but has not received it as of yet. The matter will be discussed at the next meeting.

3. Discussion and possible action of blacktopping the driveway at the Winnebago Lift Station and the adjoining driveway at N7315 Winnebago Drive.
J. Voight stated the District must fulfill the commitment made by a previous Commission to the neighbors of the lift station and the cost should not be one that is shared by the upstream districts.
Motion: by D. Weber, second by J. Voight to approve the bid from Fond du Lac Asphalt Paving, Inc. for $5,670.00 pursuant to the Motion made for blacktopping the adjoining driveway.
Vote: Ayes: 2, Opposed: 0 - Motion carried.

NEW BUSINESS

1. Discussion and possible action of the replacement of gate and check valves at the Brookhaven Lift Station.
Discussion was held and decided to have R. Cunzenheim pursue bids. The RFP should be changed to two (2) gate and two (2) check valves.
Motion: by D. Weber, second by J. Voight to have R. Cunzenheim pursue the bids for the gate and check valves for the Brookhaven Lift Station.
Vote: Ayes: 2, Opposed: 0 - Motion carried.

Public Comment - TSD No. 1 Sanitary District Business

None to be reported.

RECESS TO CLOSED SESSION

The Sanitary District board entered into Closed Session pursuant to Wis. Stat. 19.85 (1) (c), considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body had jurisdiction or exercises responsibility.


CLOSED SESSION (Continued)

1. Discussion and possible action of the wage for Town of Taycheedah Sanitary District No. 1 Maintenance support personnel position.
2. Discussion and possible action of the wage for Town of Taycheedah Sanitary District No. 1 Maintenance Personnel.

RECONVENE REGULAR BUSINESS MEETING

Meeting Adjournment.
Motion: by J. Voight, second by D. Weber to adjourn.
Vote: Ayes: 2, Opposed: 0 - Motion carried.


Adjournment: Meeting adjourned at 6:21 PM.



Respectfully submitted by:

Priscilla Yohann - Administrative Clerk
Town of Taycheedah Sanitary District No. 1





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