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Taycheedah Sanitary District #1
Monday, September 23 2013
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order
Approval of Agenda
Approval of August 26, 2013 Regular Business Meeting Minutes

Regular Business

Financial Report - Schenck SC
Approve bills/sign checks
Inspector's Report
Maintenance Report
Administrative Clerk's Report

Unfinished Business

1. Discussion and possible action of revision of Agreements with Calumet, Johnsburg, and Taycheedah District No. 3 Sanitary Districts.
2. Discussion and possible action on the update of capacity available.
3. Discussion and possible action on the bids for replacement of gate and check valves at the Brookhaven
Lift Station.
4. Discussion and possible action of leakage at N8738 Sylvan Bay Road.

New Business

1. Discussion and possible action of the property/casualty insurance policy renewal.
2. Discussion and possible action of the creation of a schedule for manhole inspections.
3. Discussion and possible action of the purchase of air-quality meters.
4. Discussion and possible action of the wage for Maintenance personnel.

Public Comment - TSD No. 1 Sanitary District Business

Date and Time of Next Meeting: October 28, 2013 at 5:00 P.M.

Adjournment


Priscilla Yohann - Administrative Clerk
Town of Taycheedah Sanitary District No. 1






Please Note: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Priscilla Yohann at tsd1clerk@charter.net or 920-923-0406.


MINUTES

TAYCHEEDAH SANITARY DISTRICT NO. 1
REGULAR BUSINESS MEETING
SEPTEMBER 23, 2013- 5:00 P.M.
TAYCHEEDAH TOWN HALL
W4295 KIEKHAEFER PARKWAY
FOND DU LAC, WI 54937-6802


Call to Order
Meeting was called to order by M. Nett at 5:03 P.M.

Present: Commissioners: M. Nett, J. Voight, D. Weber
Administrative Clerk: P. Yohann
Inspector: A. Karls
Maintenance: M. Haensgen
Absent: Schenck, SC: K. Diederich

Approval of Agenda
Motion: by J. Voight, second by D. Weber to approve the Agenda.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of August 26, 2013 Regular Business Meeting Minutes
Motion: by J. Voight, second by D. Weber to approve the August 26, 2013 Regular Business Meeting Minutes.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


REGULAR BUSINESS

Financial Report
Financial reports and statements were distributed and reviewed

Approve Financial Statements
Motion: by J. Voight, second by D. Weber to approve the Financial Statements as presented.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approve bills/sign checks
Motion: by J. Voight, second by D. Weber, to approve the bills and sign the checks.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Inspector's Report - A. Karls
A copy of the detailed log of inspection activities during the month of September 2013 is on file.
Discussion was held regarding charges on invoices of P. Mand. A. Karls will contact him to ask him to be more specific in the future.
Discussion was held regarding the leakage at N8295 Deadwood Point Road.
Motion: by J. Voight, second by D. Weber, because the notice and certified letter was not accepted by the owner the District will proceed with repairs at N8295 Deadwood Point Road and repairs will be billed to the owner.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Maintenance Report - M. Haensgen
M. Haensgen reported on maintenance activities during the month of September 2013; a copy of the detailed log of his maintenance activities is on file.
New batteries were installed at the Brookhaven and Gladstone Lift Stations.


Administrative Clerk's Report - P. Yohann
P. Yohann reported in addition to performing the regular duties inquired if a Newsletter would be included in the upcoming 3rd quarter billing. An article pertaining to towelettes was presented by M. Nett. Portions of it will be included in the Newsletter as well as mention of the home inspections being continued.


UNFINISHED BUSINESS

1. Discussion and possible action of revision of Agreements with Calumet, Johnsburg, and Taycheedah District No. 3 Sanitary Districts.
Concerns were raised as to the difference of maintenance costs and replacement costs on pages 3, 4, and 5. Who would be responsible for replacement costs? J. Voight stated clarification of the two types of meters is needed. The TSD#3 agreement should show their flow going through just the Brookhaven and Winnebago lift stations, whereas Johnsburg's and Calumet's flow goes through all three lift stations. The Calumet agreement where it states the meter at the westerly end needs to be changed to southern end. Changes will be forwarded to M. DeVries for correction.

2. Discussion and possible action on the update of capacity available.
The matter has been deferred to the next meeting.

3. Discussion and possible action on the bids for replacement of gate and check valves at the Brookhaven Lift Station.
Discussion was held. D. Weber recommended shutting down the Gladstone Lift Station when the valves are replaced at the Brookhaven Lift Station.
Motion: by D. Weber, second by M. Nett, to accept the quote from Sabel Mechanical, LLC for the amount of $11,284.50.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

4. Discussion and possible action of leakage at N8738 Sylvan Bay Road.
Discussion was held. A violation notice will be issued to the property owner and given 45 days to repair.


NEW BUSINESS

1. Discussion and possible action of the property/casualty insurance policy renewal.
Motion: by M. Nett, second by D. Weber, to accept the property and casualty insurance policy from The Horton Group for $6,460.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

2. Discussion and possible action of the creation of a schedule for manhole inspections.
M. Nett requested D. Weber develop a maintenance program for the rehabilitation of manholes. Discussion was held regarding the hydrogen sulphate gas present in a manhole on Fisherman's Road. M. Haensgen stated the city uses a coating and will obtain contact information and details about it to be presented at the next meeting. An additive that neutralizes hydrogen sulphate gas was discussed. It was questioned how effective the additive is. R. Cunzenheim will be contacted for information.

3. Discussion and possible action of the purchase of air-quality meters.
M. Haensgen presented the information of the air-quality meters.
Motion: by J. Voight, second by M. Nett, to purchase an air-quality meter, not to exceed $500.
Vote: Ayes: 3, Opposed: 0 - Motion carried.




NEW BUSINESS (Continued)

4. Discussion and possible action of the wage for Maintenance personnel.
Discussion was held regarding the wage for the maintenance personnel. M. Nett relayed his discussion with R. Cunzenheim regarding retroactive payment of wages.
Motion: by J. Voight, second by D. Weber, to pay maintenance personnel $23.90 per hour and the difference of previous hours worked since June be added to the next paycheck.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Motion: by J. Voight, second by M. Nett, to pay back-up electrical maintenance support personnel $30.00 per hour with a two-hour minimum for emergencies.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


Public Comment - TSD No. 1 Sanitary District Business

None to be reported.


Meeting Adjournment.
Motion: by J. Voight, second by D. Weber to adjourn.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


Adjournment: Meeting adjourned at 6:27 PM.





Respectfully submitted by:

Priscilla Yohann - Administrative Clerk
Town of Taycheedah Sanitary District No. 1



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