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Calumet San. Dist., Johnsburg San. Dist., Fond du Lac San. Dist. #2, Taycheedah San. Dist. #1 & #3, and the Taycheedah Town Board
Thursday, October 24 2013
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Joint Meeting

AGENDA

The above noted entities will meet to discuss and resolve intra-district issues pertaining to operations, maintenance and repairs of the shared sewer system.

Call to order.
Roll call of participating members.
Approval of the minutes of the July 25th, 2013 meeting.
Fond du Lac 2030 Sewer Service Area Plan Update
Shared sewer repair issues.
o Remediation of hydrogen sulfate gas.
o Manhole rehab.
o Other repairs.
Operation & Maintenance Agreements:
o Discuss agreements.
o Review bills:
 3rd quarter, 2013.
Clearwater inspections.
OSG Executive Committee report.
Public comment.
Adjournment.



Brenda A. Schneider
District Recording Secretary


Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

CALUMET SANITARY DISTRICT
FOND DU LAC SANITARY DISTRICT NO. 2
JOHNSBURG SANITARY DISTRICT
TAYCHEEDAH SANITARY DISTRICT NO. 1
TAYCHEEDAH SANITARY DISTRICT NO. 3
TAYCHEEDAH TOWN BOARD
JOINT MEETING
OCTOBER 24TH, 2013
5:00 P.M.
TAYCHEEDAH TOWN HALL


Members present were:
Calumet Sanitary District (CSD): President Dick Wehner and Commissioner Alice Lemke. Absent: Commissioner Dave Burg.
Fond du Lac Sanitary District No. 2 (FdL#2): Commissioner Bob Giese. Absent: President Brian Balson and Commissioner Tom Beltz.
Johnsburg Sanitary District (JSD): President Franz Schmitz and Commissioners Dennis Lefeber and Ken Schneider.
Taycheedah Town Board: Absent: Chairman Jerry Guelig and Supervisors Tim Simon, Clarence Kraus, John Abler and Mike Wirtz.
Taycheedah Sanitary District No. 1 (TSD#1): Commissioner Dan Weber. Absent: President Mike Nett and Commissioner Jim Voight.
Taycheedah Sanitary District No. 3: President Bill Gius and Commissioner John Rickert. Absent: Commissioner Mike Sabel.

Also present: Kathy Diederich, Schenck Business Solutions and Town of Taycheedah Treasurer; and Brenda Schneider, Town of Taycheedah Clerk and Recording Secretary for Johnsburg Sanitary District and Taycheedah Sanitary District No. 3.

The meeting was called to order at 5:16 p.m.



APPROVAL OF MINUTES OF THE LAST MEETING:

Motion by Franz Schmitz, second by Dennis Lefeber, to approve the minutes of the July 25th, 2013, meeting. Motion carried unanimously by voice vote.



FOND DU LAC 2030 SEWER SERVICE AREA PLAN UPDATE:

There has been no additional contact from Joe Hoffman, East Central Wisconsin Regional Planning, during the past quarter. The Towns are in the process of re-negotiating the Boundary Agreement with the City of Fond du Lac. East Central plans to wait for the completion of the Boundary Agreement, as it is expected to impact some of the Parties' sewer service areas.

The Parties are in the process of amending the Fond du Lac Area Wastewater Agreement as it applies to the costs of major repairs. Currently, all Parties cost-share these expenses regardless of the location of the repair. Once the amendment is finalized, only the affected Parties will cost-share these expenses. CSD is awaiting a legal opinion on the amendment. All other Parties in attendance have, or plan to, approve the amendment.





SHARED SEWER REPAIR ISSUES:

Remediation of hydrogen sulfate gas.
There was not discussion regarding this topic.

Manhole Rehab.
CSD has epoxied 18-19 manholes. They are also removing old concrete in a lift station prior to sealing it with a fiberglass coating. They will do the sealing while replacing the impellors.

Other repairs.
The group discussed grease trap maintenance and inspection. None of the Parties receive maintenance documentation. It was suggested that the OSG draft a sample letter to send to restaurants, etc., regarding the topic.

The Winnebago Drive lift station parking lot was recently asphalted. TSD#1 reported that this expense will not be cost-shared.

It was reported that baby wipes are causing increased wear and tear on pumps and impellors.

TSD#3 reported on their planned installation of Missions wireless monitoring equipment.



OPERATIONS & MAINTENANCE AGREEMENTS:

Discuss Agreements:

TSD#1 reported that they are working with their attorney and Ron Cunzenheim on the re-drafts of the O&M agreements.


Review Quarterly billings:

Kathy Diederich reviewed the 2nd and 3rd qt. O&M bills.

2013-2nd qt. O&M bills to be included in the cost-share:
Maintenance and inspection time logs as revised for cost-share purposes.

2013-3rd qt. O&M bills to be included in the cost-share:
Maintenance and inspection time logs as revised for cost-share purposes.
Total Energy repair Brookhaven $493.26
Total Energy repair Gladstone $586.56
Olsen Safety Equip gas meter n/a $338.40


FdL#2 reported that they have received a 'final bill' from the State for manhole adjustments required for the Winnebago Drive reconstruction project. It was noted that FdL#2 will eventually cost-share this expense.

Bill Gius and Bob Giese were excused at this time.


CLEARWATER INSPECTIONS:

JSD is in progress of inspecting 20% of the homes per year.

TSD#1 is in the process of forcing lateral repairs. Their home inspection goal for 2013 is 160 homes.

CSD has been concentrating of manhole inspections and rehabbing where needed in order to reduce infiltration at the manholes. They hope to start home inspections after 1/1/14.

TSD#3 has met their goal of 107 home inspections this year. They are working on follow-up inspections.



OSG EXECUTIVE COMMITTEE REPORT:

Nothing to report.



PUBLIC COMMENT:

None presented.



SCHEDULE THE NEXT MEETINGS:

Thursday, Jan. 23rd, 2014 TSD#3 will provide refreshments
Thursday, April 24th, 2014 TSD#1 will provide refreshments
Thursday, July 24th, 2014 CSD will provide refreshments
Thursday, Oct. 23rd, 2014 JSD will provide refreshments



ADJOURNMENT:

Motion by Franz Schmitz, second by John Rickert, to adjourn at 6:15 p.m. Motion carried unanimously by voice vote.

Attest: __________________________________
Brenda A. Schneider
Town of Taycheedah Clerk




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