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Taycheedah Sanitary District #1
Monday, November 25 2013
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order
Approval of Agenda
Approval of October 28, 2013 Regular Business Meeting Minutes

Public Comment - TSD No. 1 Sanitary District Business

Regular Business

Financial Report - Schenck SC
Approve bills/sign checks
Inspector's Report
Maintenance Report
Administrative Clerk's Report

Unfinished Business

1. Discussion and possible action of revision of Agreements with Calumet, Johnsburg, and Taycheedah District No. 3 Sanitary Districts.
2. Discussion and possible action on the update of capacity available.
3. Discussion and possible action of the creation of a maintenance program for manhole rehabilitation.
4. Discussion and possible action of the repairs needed at N8738 Sylvan Bay Road.
5. Update on the repairs at N8295 Deadwood Point Road.

New Business

1. Discussion and possible action of the job description for the TSD#1 Inspection personnel and possible posting of advertisement for the position.
2. Discussion and possible action of the Alliant and Peebles Commons issue.

Date and Time of Next Meeting: December 16 2013 at 5:00 P.M.

Adjournment


Priscilla Yohann - Administrative Clerk
Taycheedah Sanitary District No. 1


MINUTES

TAYCHEEDAH SANITARY DISTRICT NO. 1
REGULAR BUSINESS MEETING
NOVEMBER 25, 2013- 5:00 P.M.
TAYCHEEDAH TOWN HALL
W4295 KIEKHAEFER PARKWAY
FOND DU LAC, WI 54937-6802



Call to Order
Meeting was called to order by M. Nett at 5:03 P.M.

Present: Commissioners: M. Nett, J. Voight, D. Weber
Administrative Clerk: P. Yohann
Inspector: A. Karls
Maintenance: M. Haensgen
Absent: Schenck, SC: K. Diederich

Approval of Agenda
Motion: by J. Voight, second by D. Weber to approve the Agenda.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of October 28, 2013 Regular Business Meeting Minutes
Motion: by M. Nett, second by J. Voight to approve the October 28, 2013 Regular Business Meeting Minutes as amended.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


Public Comment
Present: R. Stoegbauer
R. Stoegbauer stated he was unclear as to the violation notice he received. He was under the impression the correction was to be made by TSD#1. Discussion was held. D. Weber and M. Nett will search for the photos and disc for review. M. Nett will contact R. Stoegbauer to discuss the discoveries from the photos and disc.


REGULAR BUSINESS

Financial Report
Financial reports and statements were distributed and reviewed.

Approval of Financial Statements
Motion: by J. Voight, second by M. Nett to approve the Financial Statements as presented.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of Bills/Sign checks
Motion: by M. Nett, second by J. Voight, to approve the bills and sign the checks.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Inspector's Report - A. Karls
A copy of the detailed log of inspection activities during the month of November 2013 is on file.
The manhole located between Minawa Beach and Deadwood Point is in need of replacement in the estimation of A. Karls. M. Nett, J. Voight, D. Weber, and A. Karls will inspect the manhole to determine what action is called for.


Maintenance Report - M. Haensgen
A copy of the detailed log of maintenance activities during the month of November 2013 is on file.
Activities include replacement of heaters.
M. Haensgen reported the Brookhaven Lift Station alarms have been showing the #2 pump having a seal failure. D. Weber stated it is a timing issue and does not indicate any action necessary.
A company has been located to line the manholes.

Administrative Clerk's Report - P. Yohann
P. Yohann reported in addition to performing the regular duties a check in the amount of $1,759.72 was received from the county for payment on Pearl's delinquent account for 2012. Season's has been removed from the tax roll. KarrBach will attempt to collect the amount due from Season's.
The job description for Inspector was revised and an ad prepared.
A list of the meeting dates for 2014 was compiled.
Diggers Hotline 2014 Fee Schedule was received with no increase.
Schenck has requested materials by the 10th of the month.
Special Assessments were prepared for Raven View Court, Lots 1-7. Three lots have been sold.
A letter and Violation Notice were prepared and sent to R. Stoegbauer
A replacement will be necessary to take care of customer deposits Jan. 4-12 during P. Yohann's absence.


UNFINISHED BUSINESS

1. Discussion and possible action of revision of Agreements with Calumet, Johnsburg, and Taycheedah District No. 3 Sanitary Districts.
M. Nett reported the Agreements with Calumet and Johnsburg Sanitary Districts are completed. P. Yohann will send the Agreements with a cover letter to those districts. However, TSD#3 has flow on County WH that is not metered, which needs to be addressed in the Agreement.

2. Discussion and possible action on the update of capacity available.
The matter has been deferred to the next meeting due to the unavailability of R. Cunzenheim.

3. Discussion and possible action of the creation of a maintenance program for manhole rehabilitation.
D. Weber is waiting to obtain a new map with numbered manholes from R. Cunzenheim.

4. Discussion and possible action of the repairs needed at N8738 Sylvan Bay Road.
See Public Comment.

5. Update on the repairs at N8295 Deadwood Point Road.
M. Nett reported the warrant was cancelled, and the owner will be fully cooperative. P. Mand will be notified to make the necessary repairs, which will be inspected by A. Karls.


NEW BUSINESS

1. Discussion and possible action of the job description for the TSD#1 Inspection personnel and possible posting of advertisement for the position.
M. Nett questioned A. Karls if a Master License is required. A. Karls stated a Journeyman license would be adequate. M. Nett will contact R. Cunzenheim for input as to what qualifications are required.
2. Discussion and possible action of the Alliant and Peebles Commons issue.
M. Nett reported the sewer line is crossed over on top of it by the Alliant line. The representative from Alliant is out of the office until December. The issue will be reviewed at the next meeting. R. Cunzenheim will be sent a copy of the Ordinances to determine the number of REUs to charge the two buildings being constructed.


Meeting Adjournment.
Motion: by M. Nett, second by J. Voight to adjourn.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


Adjournment: Meeting adjourned at 5:57 PM.





Respectfully submitted by:

Priscilla Yohann - Administrative Clerk
Town of Taycheedah Sanitary District No. 1



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Town of Taycheedah
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