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Taycheedah Sanitary District No. 1
Monday, December 16 2013
TIME: 5:00 p.m.
LOCATION: Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order
Approval of Agenda
Correction to September 23, 2013 Regular Business Meeting Minutes
Approval of November 25, 2013 Regular Business Meeting Minutes

Public Comment - TSD No. 1 Sanitary District Business

Regular Business

Financial Report - Schenck SC
Approve bills/sign checks
Inspector's Report
Maintenance Report
Administrative Clerk's Report

Unfinished Business

1. Discussion and possible action of revision of Agreement with Taycheedah District No. 3 Sanitary District.
2. Discussion and possible action on the update of capacity available.
3. Discussion and possible action of the creation of a maintenance program for manhole rehabilitation.
4. Discussion and possible action of the repairs needed at N8738 Sylvan Bay Road.
5. Update on the repairs at N8295 Deadwood Point Road.
6. Discussion and possible action of the job description for the TSD#1 Inspection personnel and possible posting of advertisement for the position.
7. Discussion and possible action of the Alliant and Peebles Commons issue.

New Business

Date and Time of Next Meeting: January 27, 2014 at 5:00 P.M.

Adjournment


Priscilla Yohann - Administrative Clerk
Taycheedah Sanitary District No. 1

Please Note: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Priscilla Yohann at tsd1clerk@charter.net or 920-923-0406.


MINUTES

TAYCHEEDAH SANITARY DISTRICT NO. 1
REGULAR BUSINESS MEETING
DECEMBER 16, 2013- 5:00 P.M.
TAYCHEEDAH TOWN HALL
W4295 KIEKHAEFER PARKWAY
FOND DU LAC, WI 54937-6802



Call to Order
Meeting was called to order by D. Weber at 5:10 P.M.

Present: Commissioners: M. Nett, J. Voight, D. Weber
Administrative Clerk: P. Yohann
Inspector: A. Karls
Maintenance: M. Haensgen
Absent: Schenck, SC: K. Diederich

Approval of Agenda
Motion: by J. Voight, second by D. Weber to approve the Agenda.
Vote: Ayes: 2, Opposed: 0 - Motion carried.

Correction to September 23, 2013 Regular Business Meeting Minutes
Motion: by J. Voight, second by D. Weber to amend the September 23, 2013 Regular Business Meeting Minutes to pay maintenance personnel $23.90 per hour and the difference of previous hours worked be retroactive to the first of the year and be added to the next paycheck.
Vote: Ayes: 2, Opposed: 0 - Motion carried.

Approval of November 25, 2013 Regular Business Meeting Minutes
Motion: by J. Voight, second by D. Weber to approve the November 25, 2013 Regular Business Meeting Minutes.
Vote: Ayes: 2, Opposed: 0 - Motion carried.

Commissioner Nett arrived at 5:15 PM.

Public Comment - None to be Reported.


REGULAR BUSINESS

Financial Report
Financial reports and statements were distributed and reviewed.

Approval of Financial Statements
Motion: by M. Nett, second by D. Weber to have J. Voight check out the current rates for two CDs due, one at American Bank and one at Horicon Bank on January 20, 2014, and renew at the best possible rate.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of Bills/Sign checks
Motion: by J. Voight, second by D. Weber, to approve the bills and sign the checks.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Inspector's Report - A. Karls
A copy of the detailed log of inspection activities during the month of December 2013 is on file.

Three locates were conducted: N8295 Deadwood Point Road, N9001 Welling Beach, and Peebles Commons.

Maintenance Report - M. Haensgen
A copy of the detailed log of maintenance activities during the month of December 2013 is on file.
M. Haensgen will meet with D. Weber and D. Sabel of Sabel Mechanical LLC to install the new valves at the Brookhaven Lift Station.
M. Nett questioned if the sump pump was working properly at the Winnebago Lift Station, and M. Haensgen reported it was.
J. Voight questioned if M. Haensgen had reviewed the 2014 Energenecs Service Agreement and asked for his recommendation, which he supported. The agreement was signed and will be returned to Energenecs.
Motion: by J. Voight, second by D. Weber to accept the Energenecs proposal dated December 15, 2013 for the amount of $3,995.00.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Administrative Clerk's Report - P. Yohann
P. Yohann reported in addition to performing the regular duties a cover letter was prepared and sent with the Agreements to the Calumet and Johnsburg Sanitary Districts.
The files are being prepared for 2014.
The 2014 Service Agreement from Energenecs was received.


UNFINISHED BUSINESS

1. Discussion and possible action of revision of Agreement with Taycheedah District No. 3 Sanitary District.
M. Nett reported the Agreement with TSD#3 has flow on County WH that is not metered, which needs to be addressed by R. Cunzenheim. M. Nett will contact him.

2. Discussion and possible action on the update of capacity available.
The matter has been deferred to the next meeting due to the unavailability of R. Cunzenheim.

3. Discussion and possible action of the creation of a maintenance program for manhole rehabilitation.
D. Weber has obtained a new map with numbered manholes from R. Cunzenheim. However, not all manholes were accounted for, and he is waiting for information from R. Cunzenheim.

4. Discussion and possible action of the repairs needed at N8738 Sylvan Bay Road.
M. Nett stated he contacted P. Mand for a copy of the CD showing the leak. However, he did not have one and suggested meeting at the residence where he would show M. Nett the leak, which is occurring at the riser. M. Nett will try to meet with P. Mand.

5. Update on the repairs at N8295 Deadwood Point Road.
M. Nett reported the repairs have been scheduled with P. Mand.

6. Discussion and possible action of the job description for the TSD#1 Inspection personnel and possible posting of advertisement for the position.
Discussion was held. A. Karls was questioned what credentials are needed, which is a Master Plumber license and a Commercial Plumbing Inspector certificate. He will continue to conduct

6. Discussion and possible action of the job description for the TSD#1 Inspection personnel and possible posting of advertisement for the position. - Continued.

locates for Diggers Hotline. M. Nett will contact the presidents of the other districts to determine if their inspection personnel are looking for additional work. The posting of an advertisement was discussed.
Motion: by J. Voight, second by M. Nett, to advertise for the inspector position with a limited job description and for more information to contact P. Yohann.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

7. Discussion and possible action of the Alliant and Peebles Commons issue.
M. Nett reported the receipt of the email from P. Jones of Alliant Energy. R. Cunzenheim and M. DeVries will be contacted for input for a letter stating the objection to Alliant's response and the position of TSD#1 to have Alliant make the necessary adjustments to their line.


NEW BUSINESS - None to be Reported.


Meeting Adjournment.
Motion: by J. Voight, second by D. Weber to adjourn.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


Adjournment: Meeting adjourned at 6:12 PM.





Respectfully submitted by:

Priscilla Yohann - Administrative Clerk
Town of Taycheedah Sanitary District No. 1
























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