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Town Board
Monday, January 13 2014
TIME: 7:30 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order.
Pledge of Allegiance.
Approval of meeting minutes.
Committee Reports:
Park & Rec.
Road Supervisor's Report.
Review financial reports.
Approval of town bills.

Presentation
Mike Immel, Rural Mutual Insurance, annual review of insurance coverage.

Unfinished Business
1. Discuss road construction projects yet to be completed by the developer.
a. Hawk's Landing.

New Business
1. Discussion and possible action regarding proposed revisions to Raven View subdivision, which include:
a. Removal of the drainage easement on Lot 6 and Outlot 1.
b. Removal of the 'no building' restriction from Lot 1.
c. Removal of all walking trail easements.
d. Authorization to convey ownership of Outlot 1 and Outlot 2 with the sale of Lot 6.
e. Authorization to grant exclusive use of Outlot 1 and Outlot 2 to the owner(s) of Lot 6.
f. Authorization of temporary driveway access to Lot 6 thru Outlot 1.
2. Review and possible adjustment to the compensation paid to sanitary district commissioners.
3. Consideration and possible acceptance of a donation for a basketball court at Hermanns Park.
4. Certified Survey Maps.
5. Schedule public hearing for the Farmland Preservation Plan and the Subdivision Ordinance.
6. Schedule a meeting with Waste Management.
7. Schedule an ordinance review workshop meeting.

Ordinance Enforcement

Public comments and questions pertaining to town business

Adjournment


Brenda A. Schneider, Clerk


Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information, or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

TOWN BOARD
MONTHLY BOARD MEETING
JANUARY 13, 2014
7:30 P.M.
TAYCHEEDAH TOWN HALL



Members present were Chairman Jerry Guelig, Supervisors John Abler, Clarence Kraus, Tim Simon and Mike Wirtz. Also present were Clerk Brenda Schneider, Treasurer Kathy Diederich, Assessor Bill Huck and Constable Bill Gius.

Call to order and Pledge of Allegiance:
Chairman Guelig called the meeting to order at 7:30 pm. The Pledge of Allegiance was recited.

Approval of Meeting Minutes:
Motion by Tim Simon, second by John Abler, to approve the minutes of the 12/7/13, 12/9/13, 12/30/13 meetings. Motion carried (5-0).

Committee Reports:
Park & Rec Committee: Nothing to report.

Road Maintenance Supervisor Report:
Chairman Guelig reported that the Department used a large amount of road salt during the recent ice event.

Review the financial reports:
The 2013 year-end report will be emailed by the Treasurer to the Board members.

Approval of Town bills:
Motion by Tim Simon, second by Mike Wirtz, to approve the bills as presented (order nos. 1-62). Motion carried (5-0).

Presentation:
Mike Immel, Rural Mutual Insurance, annual review of insurance coverage.

Unfinished Business:
#1 Discuss road construction projects yet to be completed by the developer.
a. Hawk's Landing. Financial surety requested, by written notice in October, 2012, was $103,750. A Letter of Credit in the amount of $94,500 has been received. It was noted that the LOC fails to meet the minimum requested by the Town. Also, the Town's legal counsel supports the Town's opinion that the developer is responsible for repairs to the asphalt base and shoulders until such time as the construction is complete and accepted by the Town. The Board directed Staff to obtain a current estimate for the project, including the repairs needed and to provide written notice to the Developer, and their bank, if an increase to the amount of the bond is necessary to cover all related expenses and to re-iterate the developer's responsibility to maintain the existing surface and shoulders until such time as the construction is complete. The Board is awaiting said estimate.

New Business:
#1 Consideration and possible action regarding proposed revisions to Raven View Subdivision, which include:
a. Removal of the drainage easement on Lot 6 and Outlot 1. The drainage easement is noted on the Final Plat recorded in the Fond du Lac County Register of Deeds Office. Lynn Mathias, County Conservationist, per letter dated December 2, 2013, is of the opinion that the drainage easement is no longer necessary, and therefore recommends the easement be vacated. Mr. Mathias' letter also addressed an agreed upon drainage swale would be provided between Lot 5 and Lot 6 that will convey drainage to the cul-de-sac and then to the storm water detention pond. Motion by Mike Wirtz, second by Clarence Kraus, to approve the request to eliminate the drainage easement on Lot 6 and Outlot 1. Motion carried (5-0).
b. Removal of the 'no building' restriction from Lot 1. The "No Future Building Area" is noted on the Final Plat recorded in the Fond du Lac County Register of Deeds Office. Lynn Mathias, County Conservationist, per letter dated December 9, 2013, is of the opinion that the large area restricted from building was established to protect the drainage ravine. Mr. Mathias further opines that protection can be safely accomplished by creating a "Drainage Easement" 15-feet wide on each side to the centerline of the existing drainage ravine. Motion by Jerry Guelig, second by John Abler, to remove the "No Future Building Area" designation from Lot 1 and impose the recommended drainage easement. Motion carried (5-0).
c. Removal of all walking trail easements. A document titled 'Cancellation of Trail Easement' was drafted by Attorney Ron Hammer, at the request of Robert Norris. The document was executed by Mr. Norris and recorded in the Fond du Lac County Register Deeds Office on November 1, 2013. The Town's Attorney did not advise as to the procedural accuracy of the document. Motion by Tim Simon, second by Clarence Kraus, to approve the removal of the walking trail easements, conditional upon the Town Attorney's opinion as to the validity and effect of the cancellation document. Motion carried (5-0).
d. Authorization to convey ownership of Outlot 1 and Outlot 2 with the sale of Lot 6. Motion by Mike Wirtz, second by Jerry Guelig, to authorize the conveyance of Outlot 1 and Outlot 2 with the sale of Lot 6. Motion carried (5-0).
e. Authorization to grant exclusive use of Outlot 1 and Outlot 2 to the owner(s) of Lot 6. This item was removed from consideration at the request of the buyers of Lot 6.
f. Authorization of temporary driveway access to Lot 6 thru Outlot 1. Per the opinion of the Town's Attorney, this request requires an amendment to the Developer's Agreement. It was noted that amendments to the Agreement require a recommendation from the Plan Commission. The Town Board scheduled a public hearing for February 6th. Chair Guelig authorized use of Outlot 1 for temporary access in the interim.
Motion by Mike Wirtz, second by John Abler, to approve the Memorandum that formalizes Items "a" & "b" noted above, drafted by Attorney Hammer and reviewed by the Town's Attorney. Motion carried (5-0).
#2 Review and possible adjustment to the compensation paid to sanitary district commissioners. The Board reviewed the compensation history of the three district. Motion by Tim Simon, second by Clarence Kraus, to sustain the commissioner's compensation at the current levels. Motion carried (5-0).
#3 Consideration and possible acceptance of a donation for a basketball court at Hermanns Park. A donation of $20,000 has been received from Hermanns Family Foundation, Inc., earmarked for a basketball court at Hermanns Park. Motion by Mike Wirtz, second by John Abler, to accept the donation. Motion carried (5-0).
#4 Certified Survey Maps. A Certified Survey Map was received on behalf of Alphonse A Schneider & Shirley A Schneider and Schneider Investment Group, altering the size of Lot 1 to 1.849 acres and altering the size of Lot 2 to .655 acres. The CSM also cleans-up the legal description of Lot 1. The lots are located in the SE 1/4 of the SE 1/4 of Section 16. Motion by Jerry Guelig, second by Tim Simon, to approve the CSM as presented. Motion carried (5-0).
#5 Schedule public hearing for Farmland Preservation Plan and the Subdivision Ordinance. The public hearing was scheduled for February 6.
#6 Schedule a meeting with Waste Management. The Board will meet with Waste Management on February 13, 20 or 27. The date is dependent upon Waste Management's preference.
#7 Schedule an ordinance review workshop meeting. The Board did not feel a need to schedule a workshop meeting at this time.

Public Comments and Questions Pertaining to Town Business:
The Board received praise to the road team for their snowplowing/salting efforts the past weekend.
It was noted that the debris has yet to be removed from the CTH WH property.

Adjournment:
Motion by Jerry Guelig, second by Mike Wirtz, to adjourn the meeting at 8:33 p.m. Motion carried (5-0).


Attest. _________________________________________
Brenda A. Schneider, Clerk




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