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Taycheedah Sanitary District #1
Monday, January 27 2014
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order
Approval of Agenda
Approval of December 16, 2013 Regular Business Meeting Minutes

Public Comment - TSD No. 1 Sanitary District Business

Regular Business

Financial Report - Schenck SC
Approve bills/sign checks
Inspector's Report
Maintenance Report
Administrative Clerk's Report

Unfinished Business

1. Discussion and possible action of revision of Agreement with Taycheedah District No. 3 Sanitary District.
2. Discussion and possible action on the update of capacity available.
3. Discussion and possible action of the creation of a maintenance program for manhole rehabilitation.
4. Update of the repairs needed at N8738 Sylvan Bay Road.
5. Update on the repairs at N8295 Deadwood Point Road.
6. Discussion and possible action of the opening for the TSD#1 Inspection personnel.
7. Discussion and possible action of the Alliant and Peebles Commons issue.

New Business

1. Discussion and possible action of the review of applicants.

Date and Time of Next Meeting: February 24, 2014 at 5:00 P.M.

Adjournment


Priscilla Yohann - Administrative Clerk
Taycheedah Sanitary District No. 1

Please Note: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Priscilla Yohann at tsd1clerk@charter.net or 920-923-0406.


MINUTES

TAYCHEEDAH SANITARY DISTRICT NO. 1
REGULAR BUSINESS MEETING
JANUARY 27, 2014 - 5:00 P.M.
TAYCHEEDAH TOWN HALL
W4295 KIEKHAEFER PARKWAY
FOND DU LAC, WI 54937-6802


Call to Order
Meeting was called to order by M. Nett at 5:00 P.M.

Present: Commissioners: M. Nett, D. Weber
Administrative Clerk: P. Yohann
Inspector: A. Karls
Maintenance: M. Haensgen
Absent: Commissioner: J. Voight
Schenck, SC: K. Diederich

Approval of Agenda
Motion: by D. Weber, second by M. Nett to approve the Agenda.
Vote: Ayes: 2, Opposed: 0 - Motion carried.

Approval of December 16, 2013 Regular Business Meeting Minutes
Motion: by M. Nett, second by D. Weber to approve the December 16, 2013 Regular Business Meeting Minutes.
Vote: Ayes: 2, Opposed: 0 - Motion carried.

Public Comment - None to be Reported.


REGULAR BUSINESS

Financial Report
Financial reports and statements were distributed and reviewed.

Approval of Financial Statements
Motion: by M. Nett, second by D. Weber to accept the financial statements as presented.
Vote: Ayes: 2, Opposed: 0 - Motion carried.

Approval of Bills/Sign checks
Motion: by M. Nett, second by D. Weber, to approve the bills and sign the checks.
Vote: Ayes: 2, Opposed: 0 - Motion carried.

Inspector's Report - A. Karls
A copy of the detailed log of inspection activities during the month of January 2014 is on file.
One locate was conducted at N9001 Welling Beach.
M. Nett reported on pictures of the leak at N8738 Sylvan Bay Road, and P. Mand has taken a final video of the repairs at N8295 Deadwood Point Road, which shows no leak.
A leak at N8908 Bergens Beach was discussed. A. Karls will issue a Violation Notice to be forwarded to the owner.
Sets of "As-Build" drawings are to be used only by District personnel and unauthorized use by others is not permitted. Additional copies will be made.

Maintenance Report - M. Haensgen
A copy of the detailed log of maintenance activities during the month of January 2014 is on file.
M. Haensgen reported the weather has been affecting the flow meters.

Discussion was held regarding the automated meter readings used by another district. D. Weber reported it is his opinion that a hands-on approach is a preferred method; therefore, no change is needed.
D. Weber reported Sabel Mechanical LLC will not be installing the new valves at the Brookhaven Lift Station until spring.
M. Nett reported the manhole on Deadwood Point is under warranty and will meet with Great Lakes TV Seal, Inc. to determine action needed on other manholes.
A hydrogen sulphate gas test was discussed.

Administrative Clerk's Report - P. Yohann
P. Yohann reported in addition to performing the regular duties calls are being received from customers regarding their account. Schenck's contact information was removed from the latest statement so that the customer has one contact, the Administrative Clerk can become aware of any issues that need to be relayed to the Commissioners, and to limit the contact with Schenck to keep costs down.
Issues with a personnel change at Schenck were discussed.
Vendors have been contacted for W-9 information.
Ads were placed for the Inspector position.
The commercial meter readings and the inspector/maintenance logs were forwarded to Schenck.
P. Yohann suggested changing the name on the checks to read Taycheedah Sanitary District No. 1 on the next order. The Commissioners concurred.


UNFINISHED BUSINESS

1. Discussion and possible action of revision of Agreement with Taycheedah District No. 3 Sanitary District.
M. Nett reported K. Diederich assisted with the wording for the Agreement with TSD#3 in regards to Page 3, Item 4.C. P. Yohann will edit the agreements and send them to the respective districts for their review and signatures.

2. Discussion and possible action on the update of capacity available.
The matter has been deferred to the next meeting due to the unavailability of R. Cunzenheim and J. Voight.

3. Discussion and possible action of the creation of a maintenance program for manhole rehabilitation.
This item has been tabled until R. Cunzenheim is available.

4. Update of the repairs needed at N8738 Sylvan Bay Road.
M. Nett stated he has been attempting to contact the owner to view the CD of the leak and discuss the measures that need to be taken but has been unable to reach him. He will continue to try to get in contact with him, and the matter should be left on the agenda until it is resolved.

5. Update on the repairs at N8295 Deadwood Point Road.
Repairs have been completed, and the matter is now closed.

6. Discussion and possible action of the opening for the TSD#1 Inspection personnel.
Discussion was held. A. Karls was questioned what his present wage is. Emergency locates were discussed if the Inspector is unavailable and liability for these locates.
Motion: by M. Nett, second by D. Weber to pay a wage of $26 per hour for the person who meets the criteria of the Inspector position.
Vote: Ayes: 2, Opposed: 0 - Motion carried.

7. Discussion and possible action of the Alliant and Peebles Commons issue.
M. Nett reported no action will be taken by Alliant until the heating season is over. The matter will be tabled until R. Cunzenheim is available.


NEW BUSINESS

1. Discussion and possible action of the review of applicants.
Due to unforeseen circumstances the applicant was unable to attend the meeting. P. Yohann will contact him to arrange a time when the Commissioners and the applicant can meet.


Meeting Adjournment.
Motion: by D. Weber, second by M. Nett to adjourn.
Vote: Ayes: 2, Opposed: 0 - Motion carried.


Adjournment: Meeting adjourned at 6:07 PM.








Respectfully submitted by:

Priscilla Yohann - Administrative Clerk
Taycheedah Sanitary District No. 1



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Town of Taycheedah
Fond du Lac County, Wisconsin
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