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Taycheedah Sanitary District #1
Monday, February 24 2014
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order
Approval of Agenda
Approval of January 27, 2014 Regular Business Meeting Minutes
Approval of February 10, 2014 Special Business Meeting Minutes

Public Comment - TSD No. 1 Sanitary District Business

Regular Business

Financial Report - Schenck SC
Approve bills/sign checks
Inspector's Report
Maintenance Report
Administrative Clerk's Report

Unfinished Business

1. Discussion and possible action on the update of capacity available.
2. Discussion and possible action of the creation of a maintenance program for manhole rehabilitation.
3. Update of the repairs needed at N8738 Sylvan Bay Road.
4. Discussion and possible action of the review of applicants.

New Business

1. Discussion and possible action on the leak to the main line at N8908 Bergens Beach.
2. Discussion and possible action on the concerns of the generators at the lift stations.
3. Discussion and possible action on the Planned Maintenance Agreement from Total Energy System, LLC for the Winnebago Lift Station.

Date and Time of Next Meeting: March 24, 2014 at 5:00 P.M.

Adjournment

Priscilla Yohann - Administrative Clerk
Taycheedah Sanitary District No. 1


Please Note: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Priscilla Yohann at tsd1clerk@charter.net or 920-923-0406.


MINUTES

TAYCHEEDAH SANITARY DISTRICT NO. 1
REGULAR BUSINESS MEETING
FEBRUARY 24, 2014 - 5:00 P.M.
TAYCHEEDAH TOWN HALL
W4295 KIEKHAEFER PARKWAY
FOND DU LAC, WI 54937-6802


Call to Order
Meeting was called to order by M. Nett at 5:05 P.M.

Present: Commissioners: M. Nett, J. Voight, D. Weber
Administrative Clerk: P. Yohann
Maintenance: M. Haensgen
Absent: Inspector: A. Karls
Schenck, SC: K. Diederich

Approval of Agenda
Motion: by M. Nett, second by J. Voight to approve the Agenda.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of January 27, 2014 Regular Business Meeting Minutes
Motion: by D. Weber, second by M. Nett to approve the January 27, 2014 Regular Business Meeting Minutes.
Vote: Ayes: 2, Opposed: 0, Abstain: 1 - Motion carried.

Approval of February 10, 2014 Special Business Meeting Minutes
Motion: by J. Voight, second by M. Nett to approve the February 10, 2014 Special Business Meeting Minutes.
Vote: Ayes: 3, Opposed: 0: - Motion carried.

Public Comment - None to be Reported.


REGULAR BUSINESS

Financial Report
Financial reports and statements were distributed and reviewed. The Operating Revenue was questioned and the CDs were not updated. P. Yohann will contact K. Diederich for clarification. Due to these issues, the financial statements were not approved.

Approval of Bills/Sign checks
Motion: by M. Nett, second by D. Weber, to approve the bills and sign the checks.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Inspector's Report - A. Karls
A copy of the detailed log of inspection activities during the month of February 2014 is on file.
Due to the absence of the Inspector no report was given.
M. Nett questioned P. Mand's involvement with the inspection of manholes.
P. Yohann reported the invoice for repairs at N8295 Deadwood Point Road has been sent to the owner.
M. Nett reported the manhole at the end of Deadwood Point Road is buried beneath the snow and to have Great Lakes involved.




Maintenance Report - M. Haensgen
A copy of the detailed log of maintenance activities during the month of February 2014 is on file.
M. Haensgen reported the issues with generators, repairs to the block heater at the Gladstone lift Station, and power outage concerns. D. Overbo will be contacted for a quote for work to connect a back-up generator, which will be placed on next month's agenda. M. Nett requested M. Haensgen to follow up on possible replacements for the current block heaters.

Administrative Clerk's Report - P. Yohann
A copy of the detailed log of administrative activities during the month of February 2014 is on file.
P. Yohann reported extra copies of the As Build Plans were made and distributed to M. Nett and De. Weber.
An offer of employment was sent to M. Grebe.
An invoice for repairs at N8295 Deadwood Point Road as sent to the owner.
The Agreements were sent with a cover letter to Calumet, Johnsburg, and TSD#3 Sanitary Districts.
A payment in the amount of $6,435.29 for O&M charges was received from Calumet Sanitary District.


UNFINISHED BUSINESS

1. Discussion and possible action on the update of capacity available.
The matter has been deferred to the next meeting due to the unavailability of R. Cunzenheim and J. Voight.

2. Discussion and possible action of the creation of a maintenance program for manhole rehabilitation.
D. Weber reported on a collection of CDs showing leaks. This item has been tabled until R. Cunzenheim is available.

3. Update of the repairs needed at N8738 Sylvan Bay Road.
M. Nett stated he will meet with the owner after this meeting, and a report will be given at the next meeting. During a discussion with P. Mand, he stated Great Lakes could make less intrusive repairs for $1,210.

4. Discussion and possible action of the review of applicants.
The offer of employment to M. Grebe has not been accepted as of yet, and the matter will remain on the agenda.


NEW BUSINESS

1. Discussion and possible action on the leak to the main line at N8908 Bergens Beach.
A Violation Notice has not been issued. A. Karls will be contacted to obtain it.

2. Discussion and possible action on the concerns of the generators at the lift stations.
This topic was discussed during the Maintenance Report.

3. Discussion and possible action on the Planned Maintenance Agreement from Total Energy System, LLC for the Winnebago Lift Station.
Discussion was held. M. Nett stated he did not feel comfortable committing to a multi-year agreement. D. Weber stated the reason for a separate agreement at the Winnebago lift station is because of a new generator being installed after the original agreement was issued for the three lift
stations. D. Weber recommended a semi-annual maintenance program, and M. Haensgen recommended D. Overbo to conduct the 2-hour load bank test.
Motion: by M. Nett, second by J. Voight, to commit to a one-year semi-annual Planned Maintenance Agreement from Total Energy Systems, LLC at $779 for the Winnebago lift station.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

5. Discussion of Peebles Commons connection.
M. Nett reported his conversation with J. Guelig, the excavator on the two ten-unit project of Peebles Commons, and his request of connecting to the system through the manhole. Discussion was held regarding this and the fee that would be required to connect. It was decided R. Cunzenheim be contacted for his recommendations and criteria for connection, which would be forwarded to J. Guelig. A connection fee of $1,800 for the two units was decided on.


Meeting Adjournment.
Motion: by J. Voight, second by D. Weber to adjourn.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


Adjournment: Meeting adjourned at 6:13 PM.








Respectfully submitted by:

Priscilla Yohann - Administrative Clerk
Taycheedah Sanitary District No. 1



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