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Taycheedah Sanitary District #1
Monday, April 28 2014
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order
Approval of Agenda
Approval of March 24, 2014 Regular Business Meeting Minutes

Public Comment - TSD No. 1 Sanitary District Business

Regular Business

Financial Report - Schenck SC
Approve bills/sign checks
Inspector's Report
Maintenance Report
Administrative Clerk's Report

Unfinished Business

1. Discussion and possible action on the update of capacity available.
2. Discussion and possible action of the creation of a maintenance program for manhole rehabilitation.
3. Update of the repairs needed at N8738 Sylvan Bay Road.
4. Update of the repairs needed at N8908 Bergens Beach.
5. Update on Peebles Commons hook-up.

New Business

1. Discussion and possible action of connecting to the TSD#1 system.
2. Discussion and possible action of meeting the requirements for the Capacity, Management, Operation and Maintenance Program (CMOM).
3. Discussion and possible action of relief valves on forcemain.

Date and Time of Next Meeting: May 19, 2014 at 5:00 P.M.

Adjournment


Priscilla Yohann - Administrative Clerk
Taycheedah Sanitary District No. 1

Please Note: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Priscilla Yohann at tsd1clerk@charter.net or 920-923-0406.


MINUTES

TAYCHEEDAH SANITARY DISTRICT NO. 1
REGULAR BUSINESS MEETING
APRIL 28, 2014 - 5:00 P.M.
TAYCHEEDAH TOWN HALL
W4295 KIEKHAEFER PARKWAY
FOND DU LAC, WI 54937-6802


Call to Order
Meeting was called to order by M. Nett at 5:00 P.M.

Present: Commissioners: M. Nett, J. Voight, D. Weber
Administrative Clerk: P. Yohann
Inspector: M. Grebe, A. Karls
Maintenance: M. Haensgen
Schenck, SC: K. Diederich

Approval of Agenda
Motion: by J. Voight, second by M. Nett to approve the Agenda.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of March 24, 2014 Regular Business Meeting Minutes
Motion: by D. Weber, second by J. Voight to approve the March 24, 2014 Regular Business Meeting Minutes.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Public Comment - None to be Reported.


REGULAR BUSINESS

Financial Report
K. Diederich reported on the Letter of Engagement purpose, how the district is charged for services, and the circumstances leading to an over-draft charge. CDs were discussed. K. Diederich will contact Fox Valley Savings to roll-over the CD that had matured on March 31. Financial reports and statements were distributed and reviewed.
Motion: by J. Voight, second by D. Weber to approve the Financial Statements.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of Bills/Sign checks
Motion: by M. Nett, second by J. Voight, to approve the bills and sign the checks.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Inspector's Report - M. Grebe & A. Karls
A copy of the detailed log of inspection activities during the month of April 2014 is on file.
Ten locates were conducted and two inspections in Windward Estates and at Peebles Commons.
M. Nett questioned why Fernco fittings were used at Peebles Commons. A. Karls reported it was necessary in order to fit the outside diameter of the pipe.
The air relief valve on Brookhaven Beach was discussed.
A. Karls stated M. Mand wishes to connect into the manhole on North Peebles Lane.

Maintenance Report - M. Haensgen
A copy of the detailed log of maintenance activities during the month of April 2014 is on file.
M. Haensgen reported the city's generators would not be compatible.



M. Grebe submitted a quote from Sabel Mechanical LLC for replacement of the air relief valve on Brookhaven Beach. Discussion was held regarding the air valves within the district. R. Cunzenheim
has suggested determining how many there are in the system and checking to see if any need
replacing. M. Grebe stated the air relief valve that is proposed by Sabel uses a stainless steel component, which would extend the life of the air valve. M. Nett requested a report on the condition of the air relief valves be created to give to the upstream districts.
The issues with the block heaters at the Gladstone and Winnebago Lift Stations were discussed. It has been determined is it a manufacturer's problem. More information will be available at a later date, and it is being looked into if the district's personnel can do any necessary repairs.
M. Nett questioned what caused the oil problems at the lift stations. D. Weber and M. Haensgen reported when the line froze because of the failure of the block heaters, then oil blew out. The two issues are related.

Administrative Clerk's Report - P. Yohann
A copy of the detailed log of administrative activities during the month of April 2014 is on file.
P. Yohann reported many calls have been received regarding annual payments.
Newsletters will be included with the letter sent to new customers.
Two lots have been sold in Fisherman's Estates and one in the Sandy Beach Business Park.
Diggers Hotline annual proxy was presented for signature.
The home inspection lists have been updated with new customers and forwarded to M. Grebe and D. Weber. Of 676 properties, 179 inspections have been completed.


UNFINISHED BUSINESS

1. Discussion and possible action on the update of capacity available.
J. Voight presented a map that was obtained from R. Cunzenheim. He will compare the customer list with the map and then conduct a physical inspection of the district. There is a capacity of 2,997 within the district. Apartments are calculated at 2 REUs and residences at 2.6 REUs. M. Nett stated this information will be needed for the new CMOM report.

2. Discussion and possible action of the creation of a maintenance program for manhole rehabilitation.
D. Weber reported GPS coordinates will be added.

3. Update of the repairs needed at N8738 Sylvan Bay Road.
M. Nett stated he has not had recent contact with the owner, and hopefully Great Lakes will be available when they are in the area. M. Grebe and A. Karls are to be available when action is taken at this property.

4. Discussion and possible action on the leak to the main line at N8908 Bergens Beach.
Discussion was held. M. Nett reported he wants to talk to J. Healy of Great Lakes to get a video of the leak. There is not conclusive evidence on the CD to determine the cause.

5. Update on Peebles Commons hook-up.
A. Karls reported he had inspected the hook-up, and there were no issues.


NEW BUSINESS

1. Discussion and possible action of connecting to the TSD#1 system.
Discussion was held. P. Mand wishes to connect to the system on Linden Beach. M. Nett will contact him regarding the use of Fernco fittings.


2. Discussion and possible action of meeting the requirements for the Capacity, Management, Operation and Maintenance Program (CMOM).
M. Nett reported R. Cunzenheim is working on this project, and the report from J. Voight on the district's capacity will be included.

3. Discussion and possible action of relief valves on forcemain.
M. Grebe will inspect the air relief valves for deteriorating condition and obtain a proposal for replacement.
Motion: by M. Nett, second by J. Voight for emergency repairs of the air relief valve that failed on Brookhaven Beach to accept Sabel Mechanical LLC's proposal for Quote No. 1024 for a .2" Vent-O-Mat Air Release and applicable labor as needed.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


Meeting Adjournment.
Motion: by J. Voight, second by D. Weber to adjourn.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


Adjournment: Meeting adjourned at 5:54 PM.




Respectfully submitted by:

Priscilla Yohann - Administrative Clerk
Taycheedah Sanitary District No. 1



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