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Taycheedah Sanitary District #1
Monday, June 23 2014
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order
Approval of Agenda
Approval of May 19, 2014 Regular Business Meeting Minutes

Public Comment - TSD No. 1 Sanitary District Business

Regular Business

Financial Report - Schenck SC
Approve bills/sign checks
Inspector's Report
Maintenance Report
Administrative Clerk's Report

Unfinished Business

1. Discussion and possible action on the update of capacity available.
2. Discussion and possible action of the creation of a maintenance program for manhole rehabilitation.
3. Update of the repairs needed at N8738 Sylvan Bay Road.
4. Update of the repairs needed at N8908 Bergens Beach.
5. Discussion and possible action of meeting the requirements for the Capacity, Management, Operation and Maintenance Program (CMOM).
6. Discussion and possible action of the air-relief valves.

New Business

1. Discussion and possible action of the review of the property/casualty insurance policy.
2. Discussion and possible action of submission of the Compliance Maintenance Annual Report.
3. Discussion and possible action on items to be included in the next newsletter.

Date and Time of Next Meeting: July 28, 2014 at 5:00 P.M.

Adjournment

Priscilla Yohann - Administrative Clerk
Taycheedah Sanitary District No. 1
Please Note: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Priscilla Yohann at tsd1clerk@charter.net or 920-923-0406.


MINUTES

TAYCHEEDAH SANITARY DISTRICT NO. 1
REGULAR BUSINESS MEETING
JUNE 23, 2014 - 5:00 P.M.
TAYCHEEDAH TOWN HALL
W4295 KIEKHAEFER PARKWAY
FOND DU LAC, WI 54937-6802


Call to Order
Meeting was called to order by M. Nett at 5:00 P.M.

Present: Commissioners: M. Nett, J. Voight, D. Weber Absent:
Administrative Clerk: P. Yohann Inspector: A. Karls
Inspector: M. Grebe Maintenance: M. Haensgen
Schenck, SC: K. Diederich

Approval of Agenda
Motion: by J. Voight, second by D. Weber to approve the Agenda.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of May 19, 2014 Regular Business Meeting Minutes
Motion: by M. Nett, second by D. Weber to approve the May 19, 2014 Regular Business Meeting Minutes.
Vote: Ayes: 3, Opposed: 0 - Motion carried.
Note: Because J. Voight had not attended the May meeting his vote to accept the May 19, 2014 Regular Business Meeting Minutes was in error and not valid; however, the approval of the Minutes still stand with the affirmative votes of the other two commissioners.


Public Comment
In attendance: Ruthi Griffiths of N7611 Redtail Lane, Malone, and Joel Gudex of N7622 Redtail Lane, Malone.

They explained their intent for a parcel of property that currently is not connected to the District's system. After discussion regarding the history of the parcel and their proposals it was explained that a conditional use proposal should be developed. M. Nett explained it must be presented to our engineer for review, that they have the ability to hook up but it must be gravity-fed, and be in line with TSD#1's ordinances.


REGULAR BUSINESS

Financial Report
Financial statements were distributed and reviewed. The question was raised if there is sufficient cash to operate without having to raise billing rates, and it was confirmed there is. P. Yohann will contact
K. Diederich to request the financial statements be available prior to the meeting for review. CDs were discussed.
Motion: by M. Nett, second by D. Weber to have J. Voight search for the best interest rate, not to exceed 24 months, for the CD coming due on July 16 at Baraboo National Bank and deposit those funds into a new certificate.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Motion: by J. Voight, second by D. Weber to approve the Financial Statements.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of Bills/Sign checks
Motion: by M. Nett, second by J. Voight, to approve the bills and sign the checks.
Vote: Ayes: 3, Opposed: 0 - Motion carried.
Inspector's Report - M. Grebe
A copy of the detailed log of inspection activities during the month of June 2014 is on file.
M. Grebe reported on the inspection of the air relief valves, the deteriorated state of them, and presented quotes for time and materials for replacement.
Home inspections have begun.

Maintenance Report - M. Haensgen
A copy of the detailed log of maintenance activities during the month of June 2014 is on file.
Due to the absence of M. Haensgen no report was given.

Administrative Clerk's Report - P. Yohann
A copy of the detailed log of administrative activities during the month of June 2014 is on file.
P. Yohann reported the CMAR has been completed.
Great Lake was notified of the need for televising in the district.
Three insurance agencies were requested to supply quotes for property/casualty insurance.
The newsletter was updated.
Property transfers were prepared for Perl's, three vacant lots adjoining Perl's, and a vacant lot on Raven's Court.
A letter regarding WI One Call Statute was received and forwarded to the Commissioners.


UNFINISHED BUSINESS

1. Discussion and possible action on the update of capacity available.
J. Voight is continuing work on the project.

2. Discussion and possible action of the creation of a maintenance program for manhole rehabilitation.
D. Weber reported that with the assistance of M. Grebe they are progressing on this project.

3. Update of the repairs needed at N8738 Sylvan Bay Road.
Great Lakes has the property scheduled for televising.

4. Discussion and possible action on the leak to the main line at N8908 Bergens Beach.
Great Lakes has the property scheduled for televising.

5. Discussion and possible action of meeting the requirements for the Capacity, Management, Operation and Maintenance Program (CMOM).
P. Yohann reported communication with R. Cunzenheim. He will have a draft of the CMOM at the July meeting.

6. Discussion and possible action of the air relief valves.
Discussion was held. In light of the condition of the air release valves it was decided to proceed and accept the quotes submitted by Sabel Mechanical LLC.
Motion: by M. Nett, second by J. Voight to accept the three quotes from Sabel
Mechanical LLC at a cost of $3,858.00 each for Time and Materials for replacement of the three remaining air release valves.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


NEW BUSINESS

1. Discussion and possible action of the review of the property/casualty insurance policy.
Discussion was held as to what exactly is covered: the District or the customers. The current policy has been reviewed by J. Voight; he stated it is a general policy and not specific enough. Quotes have been requested from two agencies in addition to the current carrier. P. Yohann will contact the other districts to see who their carriers are.

2. Discussion and possible action of submission of the Compliance Maintenance Annual Report.
M. Nett read CMAR Resolution No. 06232014-1.
Motion: by M. Nett, second by J. Voight to accept the CMAR report and for P. Yohann to file it with the DNR.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

3. Discussion and Possible action on items to be included in the next newsletter.
The newsletter was accepted and will be included with the upcoming billing.


Meeting Adjournment.
Motion: by D. Weber, second by J. Voight to adjourn.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


Adjournment: Meeting adjourned at 5:59 PM.



Respectfully submitted by:


Priscilla Yohann - Administrative Clerk
Taycheedah Sanitary District No. 1



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