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Town Board
Monday, July 14 2014
TIME: 7:00 p.m.
LOCATION: at the Town Hall
Monthly Board Meeting

AGENDA

Call to order.
Pledge of Allegiance.
Approval of meeting minutes.
Committee Reports:
Park & Rec.
Road Supervisor's Report.
Review financial reports.
Approval of Town bills.

Unfinished Business
1. Discuss road construction projects yet to be completed by the developer.
2. Consideration and possible authorization to purchase a riding lawn mower.
3. Consideration and possible approval of a funding request submitted by UW Extension to conduct a well water survey.

New Business
1. Consideration and possible approval of Northeast Asphalt Inc.'s application for a Blasting Permit for quarry operation.
2. Consideration and possible approval of Liquor & Beer License applications, effective July 1, 2014 to June 30, 2015.
a. Thornwood Golf Course, Thornbrook Golf Course Acquisition, LLC, Steve Riley, Agent. Premises located at N8821 Blue Gill Drive.
3. Consideration and possible acceptance of Change Order #3, submitted by AECOM, for consulting assistance pertaining to new requirements of the Storm Water Discharge Permit issued by the DNR.
4. Consideration and possible amendment of the 2014 Budget to transfer $4,500 from the General Contingency Account to the Stormwater Management Account (requires two-thirds vote).
5. Consideration and possible approval of a proposal for the installation of a zone damper in the Road Maintenance Supervisor's Office.
6. Discuss Deadwood Point Road ditch maintenance.
7. Discuss Gladstone Beach drainage.
8. Consideration and possible approval of a mailbox damage claim submitted by Nate Slinde.
9. Certified Survey Maps.

Ordinance Enforcement
1. Chickens in a residential district (Cty. QQ and Decorah Lane).
2. Nuisance debris (Cty. WH and Glen Street).
3. Noxious weeds (Sand Hill Lane and Cty. WH).
4. Noise complaint (Cty. WH).

Public comments and questions pertaining to town business

Adjournment

Brenda A. Schneider, Clerk


Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information, or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

TOWN BOARD
MONTHLY BOARD MEETING
JULY 14, 2014
7:00 P.M.
TAYCHEEDAH TOWN HALL



Members present were Chairman Jerry Guelig, Supervisors John Abler, Clarence Kraus, Jim Rosenthal and Tim Simon. Also present were Clerk Brenda Schneider, Treasurer Kathy Diederich, Assessor William Huck, and Constable Bill Gius.

Call to order and Pledge of Allegiance:
Chairman Guelig called the meeting to order at 7:00 pm. The Pledge of Allegiance was recited.

Approval of Meeting Minutes:
Motion by Tim Simon, second by John Abler, to approve the minutes of the 6/9/14, 6/26/14 and 6/30/14 meetings as distributed. Motion carried (4-0).

Committee Reports:
Park & Rec Committee: No report.

Road Maintenance Supervisor Report:
Chairman Guelig reported the Road Maintenance Supervisor is on vacation.

Review the financial reports:
The June 2014 financial report was reviewed.

Approval of Town bills:
Tim Simon requested that Item #324, Evenson Construction, and 15 hours of Mike Sabel's time, at $60 per hour for man and truck, be allocated to #515.30 for the basketball court at Hermanns Park. Motion by Jerry Guelig, second by John Abler, to approve the bills (order nos. 313-358). Motion carried (4-0).

Unfinished Business:
#1 Discuss road construction projects yet to be completed by the developer. Letters informing the developers of the Board's position to complete these projects during the 2014 season were sent on or about April 30th. The developers were directed to submit a written response within 30 days as to their plans to complete their projects. The following is a status of each project:
a. Hawk's Landing. Hawk's Landing needs base coarse repair in spots, final coat and shouldering. The Town's 2014 estimate is $17,212.50 for the repairs and $84,660 for the final coat and shouldering. The Letter of Credit, in the amount of $94,500, will expire 8/15/14.
Nett disputes their responsibility for the needed repairs to the asphalt base. The Netts, accompanied by Attorney DeVries, met with Chairman Guelig and Attorney John St Peter on Wednesday, June 11th. The parties agreed to seek another estimate from Northeast Asphalt for the base course repair.
Chairman Guelig and Supervisor Abler met with the Netts and Northeast Asphalt, at the site, to evaluate the condition of the existing asphalt. The original NEA estimate was $20,000. The new estimate, compiled as a result of the recent site visit, is $17,212.50. NEA recommended that the cul de sacs be pulverized. It was noted that the asphalt base coarse is approximately 10 years old.
The Netts have reluctantly agreed to pay half of the base coarse repair work. Attorney St. Peter advised the Town and the Netts that the Town has the authority to complete the work and special assess all lot owners for the associated costs.
Motion by Clarence Kraus, second by Jerry Guelig, to require the developer pay all costs to repair the base coarse before the final coat is laid. Motion carried (3-1). Nay-Tim Simon.
b. Raven View Estates. Raven View needs both layers of asphalt and shouldering. The Town's 2012 estimate to complete the project is $75,000. The Letter of Credit, in the amount of $93,750, will expire 11/1/2014. Robert Norris submitted a copy of his accepted and executed quote from Northeast Asphalt. It is expected that the work will be completed within the next few weeks.
c. Sand Hill Ridge. Sand Hill Ridge needs base coarse repair of damaged areas, final coat and shouldering. The Town's 2014 estimate to complete the project is $54,445. The Letter of Credit, in the amount of $72,700, will expire 9/11/2014. Signature Homes did not respond to the letter from the Town.
d. Sandy Beach Business Park. Sandy Beach needs final coat and shouldering. The base course was laid late in the 2013 season. The Town's 2012 estimate for the project is $150,000, including the completed base coarse. The Letter of Credit, in the amount of $187,500, will expire 11/1/14.
It was noted that the Board, during their November 11th, 2013 Board meeting, approved R.A.M.'s request to reduce the letter of credit to $100,000 under the stipulation the final coat is completed during the 2014 season. The current letter of credit had been re-issued prior to the Town's receipt of the request to reduce it.
R.A.M. reports to have a quote for $60,000; per the ordinance the minimum amount of bonding would be $75,000. The quote was not reviewed by the Board nor was a copy submitted to the Board. No formal action was taken further reduce the letter of credit.
Supervisor Simon is of the opinion that formal action was taken during the June monthly meeting to further reduce the letter of credit to $75,000; however, the Clerk did not have record of such action.
R.A.M., via letter dated June 6, 2014, requested an extension to August 31, 2015, for the completion of the final coat and shouldering. Motion by Jerry Guelig, second by Clarence Kraus, to deny R.A.M.'s request for an extension and to require completion this year. Motion carried (4-0).
Supervisor Rosenthal arrived at this time.
e. Windward Estates. Windward Estates needs the final coat and shouldering. The Town's 2014 estimate to complete the project is $122,800. The Letter of Credit, in the amount of $112,553, will expire on 12/1/14. Nick Mueller, representing Gibraltar Development, LLC, submitted a written response to the Town regarding completion of the project during the upcoming season. Mr. Mueller stated that Gibraltar will "perform the work ourselves". No precise timeline was provided.
Per the recommendation of legal counsel, Chairman Guelig directed the attorney to send final letters to all the developers, with the exception of Raven View Estates.
#2 Consideration and possible authorization to purchase a riding lawn mower. Mike Sabel, Road Maintenance Supervisor, presented quotes for the purchase of a 4-wheel drive riding lawn tractor, under 5-year lease-to-purchase arrangements. Having researched a couple different brands, Chairman Guelig is of the opinion the John Deere is a better built mower. Motion by John Abler, second by Jim Rosenthal, to purchase the diesel John Deere mower with a 62" deck from Ballweg, for $2,189.00 per year under a 5-year lease-to-purchase agreement. Motion carried (5-0).
#3 Consideration and possible approval of a funding request submitted by UW Extension to conduct a well water survey. Per the Board's request, the draft survey was received for informational purposes. Motion by Clarence Kraus, second by John Abler, to deny the request for a one-time donation of $200. Motion carried (5-0).

New Business:
#1 Consideration and possible approval of Northeast Asphalt Inc.'s application for a Blasting Permit for quarry operation. Motion by Jerry Guelig, second by Clarence Kraus, to approve the permit as requested. Motion carried (5-0).
#2 Consideration and possible approval of Liquor & Beer Licenses applications effective July 1, 2014 to June 30, 2015:
a. Thornbrook Golf Course, Thornbrook Golf Course Acquisition, LLC, Steve Riley, Agent. Premises located at N8821 Blue Gill Drive. Motion by Jerry Guelig, second by John Abler, to approve the license with an amendment to the license's premises to include the clubhouse and the golf course grounds. Motion carried (5-0).

#3 Consideration and possible acceptance of Change Order #3, submitted by AECOM, for consulting assistance pertaining to new requirements of the Storm Water Discharge Permit issued by the DNR. The total estimated cost is $4,500. Motion by Jerry Guelig, second by Jim Rosenthal, to accept Change Order #3 as presented. Motion carried (5-0).
#4 Consideration and possible amendment of the 2014 Budget to transfer $4,500 from the General Contingency Account to the Stormwater Management Account (requires two-thirds vote). Motion by John Abler, second by Jerry Guelig, to approve the amendment to the Budget. Motion carried (5-0).
#5 Consideration and possible approval of a proposal for the installation of a zone damper in the Road Maintenance Supervisor's Office. Groeschel Company submitted a proposal of $1,942.00 for a zone damper in Mike Sabel's office. No formal action was taken. The Board will check into a base board heater.
#6 Discuss Deadwood Point Road ditch maintenance. Carol & Dave Schneider were in attendance. They reported that a ditch was filled in at the north end of Deadwood Point where it meets Minawa Beach. Surface water is being contained east and north of Deadwood Point Road. They further added that Fett's Pond is not draining, which is causing the Schneider's land to act as a reservoir for the water. Water continues to back-flush in and out of Carol & Leo's basement. Water in the basement has been a problem for the past four years. Schneider noted that the Town removed trees in the recent past but did not clean the ditches. It was unknown if Fond du Lac County Code Enforcement has been informed about the reported ditch filling.
#7 Discuss Gladstone Beach drainage. Armin Blaufuss continues to experience surface water issues. The water flows down his driveway and into his garage. Mr. Blaufuss contacted the Town in 2005. At that time, the Town Board advised him to create swales to the Lake. Since then, he has installed a cistern and pump station to capture and move the water. The station is not keeping up with the water. He and an adjoining neighbor created a small swale. His garage continues to get flooded. Mr. Blaufuss showed the Board a photo of the road, taken in 2002. The road at that time appeared level. He believes the road along his property sunk 6-8"; which causes surface water to funnel down his driveway. His neighbors built their homes at a higher elevation. Some property owners in the area have created swales along their property lines. The County will not act on his complaint. Mr. Blaufuss questions the Town's legal obligation to remove this surface water problem.
Chairman Guelig will check the road.
#8 Consideration and possible approval of a mailbox damage claim submitted by Nate Slinde. Mr. Slinde submitted a claim of $150.64 for mailbox replacement citing the damage was done by a snowplow. Ordinance allows for the maximum reimbursement of $25.00. Mike Sabel, Road Maintenance Supervisor, has denied the claim. Photos were submitted with the claim. Motion by John Abler, second by Tim Simon, to deny the claim citing no evidence of contact with a snowplow. Motion carried (5-0).
#9 Certified Survey Maps. A Certified Survey Map was submitted on behalf of John Welsch, creating Lot 1, consisting of 6.253 acres. Road frontage on Niagara Court is 33 feet. Motion by Jerry Guelig, second by Clarence Kraus, to approve the CSM contingent upon increasing the road frontage on Niagara Court to 50 feet. Motion carried (5-0).

Ordinance Enforcement:
#1 Chickens in a residential district (Cty. QQ and Decorah Lane). Chairman Guelig reported that the chickens at the Cty. QQ residence are gone.
Fond du Lac County Code Enforcement Dept received an anonymous complaint that a resident on Decorah Lane is raising chickens. The complaint was forwarded to the Town. Chairman Guelig will investigate the claim.
#2 Nuisance debris (Cty. WH and Glen Street). Chairman Guelig will contact the owner regarding contracting for yard clean-up and routine lawn care.
The clean-up at the Cty. WH property will require large equipment. Mike Sabel is checking into hiring someone to do the work.
#3 Noxious weeds (Sand Hill Lane and Cty. WH). The Sand Hill Lane property appears to have been abandoned. Chairman Guelig will look into it.
#4 Noise complaint (Cty. WH). A neighbor to the Welsch Restaurant & Ale House continues to struggle with the noise emitted by the kitchen exhaust fan. It was reported that the fan was installed in May of 2011. She has documented the start and stop times. She noted that during the summer, the fan runs 24 hours a day. She again requested some type of noise barrier, preferably a concrete wall.
A couple of years ago, the Board amended the decibel level in the Town's noise ordinance. The Board will check into the current ordinance levels.

Public Comments and Questions Pertaining to Town Business:
The Board heard a question regarding the timeline of ditch work in the Abler Road area.

Adjournment:
Motion by Jerry Guelig, second by John Abler, to adjourn the meeting at 8:54 p.m. Motion carried (5-0).



Attest. _________________________________________
Brenda A. Schneider, Clerk




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