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Taycheedah Sanitary District #3
Wednesday, August 27 2014
TIME: 4:00
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order.
Pledge of Allegiance.
Approval of the minutes of the 7/16/14 meeting.
Approval of bills.

Sewer System Maintenance:
1) Consideration and possible action regarding general maintenance and operational issues.
a. Run time/flow reports.
b. Inspection of all lift stations.
c. Bittersweet settling.
2) Consideration and possible approval of a quotation from Great Lakes TV Seal, Inc. for cleaning of lift stations and grinder pump stations.
3) Mechanical equipment lift device.
4) Residential inspection plan.

Unfinished Business:
1) Discuss the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District No. 1 of the Town of Taycheedah and Town of Taycheedah Sanitary District No. 3.
2) Discuss possible amendments to the District's Sewer Use Ordinance.


New Business:
1) Review maintenance schedule.
2) Review outstanding issues, as compiled by Foth & Van Dyke, in March, 2008.

Public comments and questions pertaining to District business.

Adjournment.


Brenda A. Schneider
Recording Secretary


Please note, that upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at (920) 921-5224.


MINUTES

TAYCHEEDAH SANITARY DISTRICT #3
MONTHLY COMMISSION MEETING
AUGUST 27, 2014
4:00 P.M.
TAYCHEEDAH TOWN HALL


Members present: President Bill Gius; Commissioners John Rickert and Mike Sabel; and Recording Secretary Brenda Schneider.


Call to order. President Bill Gius called the meeting to order at 4:15 p.m.

Pledge of Allegiance. The Commission dispensed with the Pledge of Allegiance.

Approval of minutes. Motion by John Rickert, second by Mike Sabel, to approve the minutes of the 7/16/14 meeting. Motion carried (3-0).

Approval of bills. Motion by Bill Gius, second by Mike Sabel, to approve the bills (order 61-68), totaling $19,470.33, exclusive of the 1st quarter 2014 O&M bill from TSD#1 due to disputed maintenance wages, and to authorize the following:
Transfer $20,500.00 from the Operations/User Charge Account to the regular checking account,
Transfer $134.57 from the Inspections Account to the regular checking account, and
Transfer $1,171.41 from the Operations/User Charge Account to the Reserve for Replacement Account.
Motion carried (3-0).
Motion by Mike Sabel, second by John Rickert, to maintain a minimum balance of $2,000 in the regular checking account. Motion carried (3-0).

Sewer System Maintenance Report.
1. Consideration and possible action regarding maintenance and operational issues.
a. Run time/flow reports. Commission reviewed flow reports for the month of July, as well as the pump run times for the months of June and July. The OSG flow monitoring system failed to report any flow for July 8th; and it also appears the system is under reporting flows beginning 3:00 p.m. July 17 thru the end of the month. Ron Cunzenheim will be contacted regarding the suspected reporting issues noted. There was also a spike in flows from 4 a.m. July 15 thru 10 p.m. July 16. There was very little rain before, during and after this period.
There continues to be lapses in wireless service to the Missions communications systems located at each lift station. Every interruption in service triggers an alert notification via phone call. Hal Henderson suggests trying Verizon. Commission consensus was to install the Verizon receiver at the CTH WH location. Also, Hal continues to research programming a delay in the sending of an alert notification triggered by brief loss of communication.
b. Inspection of all lift stations. Staff has received a quote from Great Lakes for cleaning and inspection of five lift stations, noting that the Church Road station has been completed. The estimate for all remaining stations is $2,990. Valley Hydro is another possible vendor for this service. Commission consensus was to hire Valley Hydro for the work if their quote is lower than Great Lakes.
Staff has determined the grinder pump stations do not need cleaning at this time.
c. Bittersweet Lane settling. Major sink holes materialized in the area of W3932 Bittersweet Lane, including partially under a private asphalt driveway. The Town had filled all the sink holes. The asphalt driveway repair work will be completed later this year. It was noted that the filled area continues to settle.
2. Consideration and possible approval of a quotation from Great Lakes TV Seal, Inc., for cleaning of lift stations and grinder pump stations. See Item 1c above.
3. Mechanical equipment lift device. The District nor the Town has a truck capable of operating such equipment. The possible purchase will not be further considered at this time.
4. Residential inspection plan. The Inspection Team has completed 71 home inspections so far this year. They discovered 12 violations; four of which have already been corrected and re-inspected. There are three outstanding violations from 2013, one from 2012 and three from 2011.
Follow-up communication is needed in response to the prior-year outstanding violations.
Unfinished Business:
1. Discuss the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District #1 of the Town of Taycheedah and Taycheedah Sanitary District #3. The draft Agreement was received on January 23, 2014. Staff has requested a redline/strikeout version. The requested version was received on or about August 5, 2014. Commission action was postponed for further study.
2. Discuss possible amendments to the District's Sewer Use Ordinance. The OSG has been asked to study the matter and report to the membership at their Annual Meeting in September. At issue is the meaning of 'approved materials' as stated in the Plumbing Code.


New Business:
1. Review maintenance schedules. The schedules were adopted April 15, 2009. The Commission will updated the schedules during their next meeting.
2. Review outstanding issues, as compiled by Foth & Van Dyke, in March, 2008. The remaining outstanding issues involve contractor issues, both of which are no longer in business. The issues are three too shallow connections under concrete patios and improper clean-outs installed on early connections. One of the shallow connections, address unknown at this time, has since been corrected due to problems experienced by the homeowner. As for the improperly installed clean-outs, the home inspection team has a list of every clean-out location. The team attempts to locate and inspect each one. They have discovered several clean-outs that were mowed or plowed off. John Rickert recommended pounding a metal stake next to each clean-out to assist in locating them in the future. He also recommended modifying clean-outs so they are buried a few inches below the ground.

Public Comment. None.

Adjournment. Motion by Bill Gius, second by John Rickert, to adjourn the meeting at 5:32 pm. Motion carried (3-0).



Attest: __________________________________________
Brenda A. Schneider, District Recording Secretary




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