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Taycheedah Sanitary District #1
Monday, September 22 2014
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Business Meeting

AGENDA

Call to order
Approval of Agenda
Approval of August 25, 2014 Regular Business Meeting Minutes

Public Comment - TSD No. 1 Sanitary District Business

Regular Business

Financial Report - Schenck SC
Approve bills/sign checks
Inspector's Report
Maintenance Report
Administrative Clerk's Report

Unfinished Business

1. Discussion and possible action on the update of capacity available.
2. Discussion and possible action of the creation of a maintenance program for manhole rehabilitation.
3. Discussion and possible action of the needed repairs at N8738 Sylvan Bay Road, N8908 Bergens Beach Road, and N9052 Welling Beach Road.
4. Discussion and possible action of meeting the requirements for the Capacity, Management, Operation and Maintenance Program (CMOM).
5. Discussion and possible action of the review of the property/casualty insurance policy.

New Business

1. Discussion and possible action of prioritizing needed repairs.

Date and Time of Next Meeting: October 27, 2014 at 5:00 P.M.

Adjournment

Priscilla Yohann - Administrative Clerk
Taycheedah Sanitary District No. 1



Please Note: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Priscilla Yohann at tsd1clerk@charter.net or 920-923-0406.


MINUTES

TAYCHEEDAH SANITARY DISTRICT NO. 1
REGULAR BUSINESS MEETING
SEPTEMBER 22, 2014 - 5:00 P.M.
TAYCHEEDAH TOWN HALL
W4295 KIEKHAEFER PARKWAY
FOND DU LAC, WI 54937-6802


Call to Order
Meeting was called to order by M. Nett at 5:03 P.M.

Present: Commissioners: M. Nett, D. Weber, J. Voight Absent:
Administrative Clerk: P. Yohann Schenck, SC: K. Diederich
Inspection: M. Grebe, A. Karls
Maintenance: M. Haensgen

Approval of Agenda
Motion: by M. Nett, second by J. Voight to approve the Agenda with the insertion of discussion and possible action of the annual discharge by Mercury Racing.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of August 25, 2014 Regular Business Meeting Minutes
Motion: by M. Nett, second by D. Weber, to approve the August 25, 2014 Regular Business Meeting Minutes.
Vote: Ayes: 2, Opposed: 0, Abstain: 1 - Motion carried.

Approval of September 10, 2014 Special Business Meeting Minutes
Motion: by J. Voight, second by D. Weber, to approve the September 10, 2014 Special Business Meeting Minutes.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Public Comment
None to be reported.


REGULAR BUSINESS

Financial Report
Financial statements were discussed. The question was raised where money in the Cash-Savings Deposit is held and why the CD at Citizens Community Federal N.A. is not listed. P. Yohann will contact K. Diederich for clarification.

Approval of Bills/Sign checks
Discussion was held regarding the bills for the preventative maintenance of the lift stations and if all of the stations could be serviced at one time. D. Weber will contact the representative to see if this can be done.
Motion: by M. Nett, second by J. Voight, to approve the bills and sign the checks.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Inspection Report - M. Grebe & A. Karls
Copies of the detailed log of inspection activities during the month of September 2014 are on file.
A. Karls reported on performing 6 locates in the area and an inspection at W3899 Sturgeon Street.
The owners of N9052 Welling Beach Road have requested to see the televising CD.
Discussion was held regarding the repairs made at N8738 Sylvan Bay Road and who is responsible for payment of the repairs. It was decided it is the owner's responsibility due to the location of the leak. Being that the invoice was received late Great Lakes will be contacted and payment will be taken up at the next meeting.
Inspection Report - M. Grebe & A. Karls (Continued)
M. Nett and D. Weber reported on the OSG Clearwater Elimination Workshop held recently. Discussion included home inspections conducted prior to property transfers and inclusion of such in the ordinances, CMOM requirements and the use of Form 3400-184-Sanitary Sewer Overflow or Bypass Notification Summary Report, and the levels of phosphorous and the Cities of Fond du Lac and Oshkosh requesting to sit on the DNR committee overseeing this concern.

Maintenance Report - M. Haensgen
A copy of the detailed log of maintenance activities during the month of September 2014 is on file.
No additional activities to report.

Administrative Clerk's Report - P. Yohann
A copy of the detailed log of administrative activities during the month of September 2014 is on file.
P. Yohann reported violation notices and letters were prepared and sent to the owners of N8908 Bergens Beach Road and N9052 Welling Beach Road.
A permit was issued to the property at Lot 27 in Fisherman's Estates.
Insurance agents for insurance quotes were contacted regarding the special meeting.
Communication from R. Cunzenheim regarding the frequency of televising was relayed. Discussion was held and the topic will be added to next month's agenda.
Communication from Mercury Racing regarding their request for discharging into the system was received and relayed.
Review of the CMOM report has begun.


UNFINISHED BUSINESS

1. Discussion and possible action on the update of capacity available.
J. Voight reported the project is continuing.

2. Discussion and possible action of the creation of a maintenance program for manhole rehabilitation.
D. Weber reported that work on the project is progressing and ongoing.

3. Discussion and possible action of the needed repairs at N8738 Sylvan Bay Road, N8908 Bergens Beach Road, and N9052 Welling Beach Road.
Discussion was held during the Inspection Report. The repairs at N8738 Sylvan Bay Road have been completed, and discussion should continue at next month's meeting regarding the repairs at N8908 Bergens Beach Road and N9052 Welling Beach Road.

4. Discussion and possible action of meeting the requirements for the Capacity, Management, Operation and Maintenance Program (CMOM).
P. Yohann commented review of the report has begun.

5. Discussion and possible action of the review of the property/casualty insurance policy.
Discussion was held, and the decision was made to continue with the present carrier.
Motion: by J. Voight, second by M. Nett, to retain the existing property/casualty insurance carrier and accept the bid for the next year.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


NEW BUSINESS

1. Discussion and possible action of prioritizing needed repairs.
Discussion was held if inspections can be done in-house vs. contracting outside sources and if it would be beneficial to own a camera. M. Grebe will report next month on the cost of a camera and locator. The availability of a harness was also discussed. J. Voight stated the wages for in-house inspection must be more to commensurate with the work being performed. A list of needed repairs is being compiled and will be discussed at the next meeting.


Meeting Adjournment.
Motion: by J. Voight, second by M. Nett, to adjourn.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


Adjournment: Meeting adjourned at 6:35 PM.





Respectfully submitted by:

Priscilla Yohann - Administrative Clerk
Taycheedah Sanitary District No. 1




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Town of Taycheedah
Fond du Lac County, Wisconsin
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