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Taycheedah Sanitary Distirct #3
Wednesday, September 24 2014
TIME: 4:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order.
Pledge of Allegiance.
Approval of the minutes of the 8/27/14 meeting.
Approval of bills.

Sewer System Maintenance:
1) Consideration and possible action regarding general maintenance and operational issues.
a. Run time/flow reports.
b. Inspection of all lift stations.
c. Bittersweet Lane settling.
2) Residential inspection plan.

Unfinished Business:
1) Discuss the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District No. 1 of the Town of Taycheedah and Town of Taycheedah Sanitary District No. 3.
2) Discuss possible amendments to the District's Sewer Use Ordinance.
3) Review maintenance schedules.
4) Review outstanding issues, as compiled by Foth & Van Dyke, in March, 2008.


New Business:
1) Consideration and possible approval of a request to waive finance charges.

Public comments and questions pertaining to District business.

Adjournment.


Brenda A. Schneider
Recording Secretary


Please note, that upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at (920) 921-5224.


MINUTES

TAYCHEEDAH SANITARY DISTRICT #3
MONTHLY COMMISSION MEETING
SEPTEMBER 24, 2014
4:00 P.M.
TAYCHEEDAH TOWN HALL


Members present: President Bill Gius; Commissioners John Rickert and Mike Sabel; and Recording Secretary Brenda Schneider. Also present was Hal Henderson, Synergy Systems.


Call to order. President Bill Gius called the meeting to order at 4:00 p.m.

Pledge of Allegiance. The Commission dispensed with the Pledge of Allegiance.

Approval of minutes. Motion by John Rickert, second by Mike Sabel, to approve the minutes of the 8/27/14 meeting. Motion carried (3-0).

Approval of bills. Motion by Bill Gius, second by John Rickert, to approve the bills (order 69-73), totaling $5,077.00, exclusive of the $150.51 for maintenance personnel labor and mileage for 1st quarter 2014, TSD#1 O&M billing; and exclusive of $144.76 for maintenance personnel labor and mileage for 2nd quarter 2013, TSD#1 O&M billing, and to authorize the following:
Transfer $4,200.00 from the Operations/User Charge Account to the regular checking account,
Transfer $192,471.02 from the Operations/User Charge Account to the Debt Service Account (58% of 2013 User Charges collected),
Transfer $1,202.88 from the Operations/User Charge Account to the Reserve for Replacement Account, and
Acknowledge the semi-annual loan payment of $171,800.00 ($150,000 principal and $21,800 interest).
Motion carried (3-0).

Sewer System Maintenance.
1. Consideration and possible action regarding maintenance and operational issues.
a. Run time/flow reports. Commission reviewed flow reports for the month of August. The OSG flow monitoring system has not been accurately reporting flows. There was no report of flows for July 8th and August 5th. The system was also under-reporting flows from July 17 thru the end of the month. Ron Cunzenheim was contacted. The under-reporting issue appears to be resolved for the Deadwood connection but not at the CTH WH connection.
There continues to be lapses in wireless service to the Missions communications systems located at each lift station. Every interruption in service triggers an alert notification via phone call. Hal Henderson suggests trying Verizon. Hal will continue to research programming a delay in the sending of an alert notification triggered by brief loss of communication. A couple of the sites had the hi-level and low-level alarms set backwards. Hal corrected this issue. Before the end of the month, Hal will go thru all the Missions settings for each location. Hal will also provide on-site training on September 30th, at 4:00 p.m.
b. Inspection of all lift stations. Hal has the third-phase up and running in the Evergreen Court lift station.
All lift stations were cleaned yesterday by Valley Hydro. The Schuster Lane lift station was the only location that had excessive build-up due to grease. There was an issue in the past with grease being discharged at Perl's Country Inn. Staff will further investigate.
c. Bittersweet Lane settling. Northeast Asphalt will patch the driveway at W3932 Bittersweet Lane next month. The settled area within the ditch was filled with clay. There has been minimal settling since that filling. The entire ditch needs to be cleaned and re-shaped.

Motion by John Rickert, second by Bill Gius, to authorize application for membership to Wisconsin Wastewater Operators Association. Motion carried (3-0).
2. Residential inspection plan. The Inspection Team has completed 71 home inspections so far this year. They discovered 12 violations; four of which have already been corrected and re-inspected. There are three outstanding violations from 2013, one from 2012 and three from 2011. The Team is awaiting return calls for re-inspections.
The OSG semi-annual meeting of the membership was September 18th. Staff recommended that all members adopt the same ordinance language in reference to home inspections and infiltration/inflow control efforts. The district may need to amend their ordinance in the future.

Unfinished Business:
1. Discuss the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District #1 of the Town of Taycheedah and Taycheedah Sanitary District #3. The draft Agreement was received on January 23, 2014. Staff has requested a redline/strikeout version. The requested version was received on or about August 5, 2014. Commission action was postponed for further study.
2. Discuss possible amendments to the District's Sewer Use Ordinance. The OSG has been asked to study the matter and report to the membership at their Annual Meeting in September. At issue is the meaning of 'approved materials' as stated in the Plumbing Code. See Sewer System Maintenance, Item #2. Further research is needed regarding the application of the Plumbing Code.
3. Review maintenance schedules. Review was postponed.
4. Review outstanding issues, as compiled by Foth & Van Dyke, in March, 2008. The remaining outstanding issues involve contractor issues, both of which are no longer in business. The issues are three too shallow connections under concrete patios and improper clean-outs installed on early connections. It was noted that the shallow connections were owner contracted services; which excludes responsibility on behalf of the District. As for the improperly installed clean-outs, the Home Inspection Team has a list of every clean-out location. The Team attempts to locate and inspect each one. They have discovered several clean-outs that were mowed or plowed off. John Rickert recommended pounding a metal stake next to each clean-out to assist in locating them in the future. He also recommended modifying clean-outs so they are buried a few inches below the ground.

New Business:
1. Consideration and possible approval of a request to waive finance charges. St Peter Athletic Club has requested the waiving of $3.06 in finance charges. Motion by Bill Gius, second by John Rickert, to deny the request but noted that a personal donation will take care of charges. Motion carried (3-0).

Public Comment. None.

Adjournment. Motion by Bill Gius, second by Mike Sabel, to adjourn the meeting at 5:29 pm. Motion carried (3-0).



Attest: __________________________________________
Brenda A. Schneider, District Recording Secretary




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