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Town Board
Monday, October 13 2014
TIME: 7:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order.
Pledge of Allegiance.
Approval of meeting minutes.
Committee Reports:
Park & Rec.
Road Supervisor's Report.
Review financial reports.
Approval of Town bills.

Unfinished Business
1. Discuss road construction projects yet to be completed by the developer.
a. Hawk's Landing-Nett Land & Development, LLC.
b. Raven View Estates-Bob Norris.
c. Review proposal for the completion of subdivision road projects-Sand Hill Ridge, Windward Estates and Sandy Beach Business Park.
d. Sand Hill Ridge-Signature Homes by Adashun Jones, Inc.
e. Sandy Beach Business Park-R.A.M. Investments, LLC.
Establish the minimum amount of financial surety.
f. Windward Estates-Gibraltar Development, LLC.
Establish the minimum amount of financial surety.
2. Consideration and possible approval of a proposal for the installation of a zone damper in the Road Maintenance Supervisor's Office.

New Business
1. Review the snowmobile trails planned for the 2014-2015 season.
2. Consideration and possible reduction of the speed limit on Gladstone Beach Road (citizen request).
3. Consideration and possible action to support the development of a speed study of Golf Course Drive from Red Fox Run to US Hwy. 151 (citizen request).
4. Consideration and possible approval of the installation of a stop sign on Golf Course Drive at Cty. UU.
5. Consideration and possible approval of a Class B Liquor/Beer License application submitted by Heidi Masini. Premise: N7645 CTH WH, Suite 3.
6. Consideration and possible amendment to the Town's Code of Ordinances, Title 7, Licensing and Regulation, to modify the Class A Closing Hours for the sale of intoxicating liquor to 9 p.m. to 8 a.m.
7. Consideration and possible acceptance of a proposal to replace the windows in the Town Hall.
8. Establish refuse and recycling rates for services provided in 2015.
9. Certified Survey Maps.
10. Schedule the Budget Hearing and Workshop meeting dates.

Ordinance Enforcement
1. Noise-W3675 Cty. WH
2. Chickens in a residential district-N8628 Decorah Lane.
3. Nuisance debris-W4014 Cty. WH and N8114 Glen Street.
4. Noxious weeds-W3651 Cty. WH.

Public comments and questions pertaining to town business

Adjournment


Brenda A. Schneider, Clerk


Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information, or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

TOWN BOARD
MONTHLY BOARD MEETING
OCTOBER 13, 2014
7:00 P.M.
TAYCHEEDAH TOWN HALL


Members present were Chairman Jerry Guelig, Supervisors John Abler, Clarence Kraus, Jim Rosenthal and Tim Simon. Also present were Clerk Brenda Schneider, Treasurer Kathy Diederich, Assessor Bill Huck and Constable Bill Gius.

Call to order and Pledge of Allegiance:
Chairman Guelig called the meeting to order at 7:00 pm. The Pledge of Allegiance was recited.

Approval of Meeting Minutes:
Motion by John Abler, second by Clarence Kraus, to approve the minutes of the 9/8/14 meeting. Motion carried (5-0).

Committee Reports:
Park & Rec Committee: An Eagle Scout Project of installing benches in Kiekhaefer Park is nearing completion. This fall, the Committee intends to address some erosion spots in Kiekhaefer Park.

Road Maintenance Supervisor Report:
Mike Sabel reported that last week Northeast Asphalt completed blacktop work. Sabel added that he has 3-4 days of ditch mowing work, which will be followed by shouldering work.

Review the financial reports:
The September 2014 financial report was reviewed.

Approval of Town bills:
Motion by Jerry Guelig, second by Jim Rosenthal, to approve the bills (order nos. 469-514). Motion carried (5-0).

Unfinished Business:
#1 Discuss road construction projects yet to be completed by the developer. Letters informing the developers of the Board's position to complete these projects during the 2014 season were sent on or about April 30th. The following is a status report of each project:
a. Hawk's Landing. Hawk's Landing needed base coarse repair in spots, final coat and shouldering. The work has recently been completed by the developer.
b. Raven View Estates. Raven View needed both layers of asphalt and shouldering. The work has recently been completed by the developer.
c. Sand Hill Ridge. Sand Hill Ridge needs base coarse repair of damaged areas, final coat and shouldering. The Town's 2014 estimate to complete the project is $54,445. The Letter of Credit, in the amount of $72,700, will expire 9/11/2014.
During the September 8, 2014, Town Board Meeting, the Town Board took formal action to draw $72,700 (the entire Letter of Credit) and to contract for the completion of all needed work by the end of the current season. The Clerk was to personally serve National Exchange Bank & Trust with the necessary document prior to the 9/11/14 expiration.
On September 9th, the probable contractors informed Mike Sabel, Road Maintenance Supervisor, that they would not bid on the project due to their inability to complete the work by the end of the current season. After consultation with the Town's Attorney and the Town Chairman, the developer was given the option to renew the letter of credit prior to 9/11/14, in lieu of the Town drawing the funds prior to the expiration of the current Letter of Credit. Adashun & Jones chose to renew the Letter of Credit. It has been received.

Motion by Jerry Guelig, second by John Abler, to direct the developer complete the project prior to July 1, 2015, noting that if the developer fails to complete the project by July 1, 2015, the Town will draw on the Letter of Credit and contract for the completion of the work. Motion carried (5-0).
d. Sandy Beach Business Park. Sandy Beach needs final coat and shouldering. The base course was laid late in the 2013 season. The Town's 2012 estimate for the project is $150,000, including the completed base coarse. The Letter of Credit, in the amount of $187,500, will expire 11/1/14.
On September 9th, the probable contractors informed Mike Sabel, Road Maintenance Supervisor, that they would not bid on the project due to their inability to complete the work by the end of the current season. The Clerk was directed to offer the developer the option to renew the letter of credit prior to 11/1/14, in lieu of the Town drawing the funds prior to the expiration of the current Letter of Credit, as previously directed.
The Town recently requested proposals for the remaining work. The estimate is $59,762.30. Per the Town's ordinance, the minimum amount of financial surety is $74,657.88.
Motion by Jerry Guelig, second by John Abler, to direct the developer complete the project prior to July 1, 2015, noting that if the developer fails to complete the project by July 1, 2015, the Town will draw on the Letter of Credit (assuming it will be renewed) and contract for the completion of the work. Motion carried (5-0).
e. Windward Estates. Windward Estates needs the final coat and shouldering. The Town's 2014 estimate to complete the project is $122,800. The Letter of Credit, in the amount of $112,553, will expire on 12/1/14.
On September 9th, the probable contractors informed Mike Sabel, Road Maintenance Supervisor, that they would not bid on the project due to their inability to complete the work by the end of the current season. The Clerk was directed to offer the developer the option to renew the letter of credit prior to 12/1/14, in lieu of the Town drawing the funds prior to the expiration of the current Letter of Credit, as previously directed.
The Town recently requested proposals for the remaining work. The estimate is $105,948.40. Per the Town's ordinance, the minimum amount of financial surety is $132,435.50.
Motion by Jerry Guelig, second by John Abler, to direct the developer complete the project prior to July 1, 2015, noting that if the developer fails to complete the project by July 1, 2015, the Town will draw on the Letter of Credit (assuming it will be renewed) and contract for the completion of the work. Motion carried (5-0).
#2 Consideration and possible approval of a proposal for the installation of a zone damper in the Road Maintenance Supervisor's Office. No formal action was taken. Postponed pending further research.

New Business:
#1 Review the snowmobile trails planned for the 2014-2015 season. Dale Driscoll, representing Holyland Snowflyers, was present. Driscoll reported that there were no planned changes in the route from last year. Portions of the following roads will again be utilized: Silica Road, Lakeview Road, Church Road, Mengel Hill Road, Johnsburg Road and Fishman's Road. Motion by Clarence Kraus, second by John Abler, to approve the 2014-2015 snowmobile trail system as presented. Motion carried (5-0).
#2 Consideration and possible reduction of the speed limit on Gladstone Beach Road (citizen request). Lisa Bosio, W4216 Gladstone Beach Road, submitted the request and was in attendance. Bosio is concerned about the rate of speed residents and visitors travel through the area and perceived blind spots. The Board noted that the current speed limit is 35 mph. Mike Sabel commented that the average driveway separation does not meeting the 150' limitation for the 35 mph. He further noted that the speed limit cannot be further reduce without a traffic study. The Board will research the traffic study process.
#3 Consideration and possible action to support the development of a speed study of Golf Course Drive from Red Fox Run to US Hwy. 151 (citizen request). Jurisdiction of this section of Golf Course Drive is shared by the Town and the City of Fond du Lac. The City received a request to reduce the speed limit. The City has asked if the Town would support having a traffic study done. Based upon statutory authority, the current speed limit is 45 mph. Mike Sabel reported that the County Highway Department would do a study for no more than $500.00. The City indicated they would pay half of the cost. Motion by John Abler, second by Clarence Kraus, to communicate with the City to indicate the Town's willingness to participate with the City for the cost of a traffic study, at a cost not to exceed $500.00. Motion carried (5-0).

#4 Consideration and possible approval of the installation of a stop sign on Golf Course Drive at Cty. UU. Mike Sabel, Road Maintenance Supervisor, requested the Board make a decision as to whether or not a stop sign should be installed at the Golf Course Drive and Cty. UU intersection. The Board did not take formal action, citing a desire to leave the intersection as is.
#5 Consideration and approval of a Class B Liquor/Beer License application submitted by Heidi Masini. Premise: N7645 CTH WH, Suite 3. Michelle Ziegler, owner of the Gif 'n Gab, surrendered her license for the premise on 9/22/14. Ms. Masini submitted an application of 9/22/14.
Heidi Masini called the Clerk's Office on 10/9/14 for the purpose of requesting that her license application be withdrawn, noting that she has changed her mind.
Motion by Jerry Guelig, second by Jim Rosenthal, to honor the request of the applicant and withdraw the application. Motion carried (5-0).
#6 Consideration and possible approval of an amendment to the Town's Code of Ordinances, Title 7, Licensing and Regulation, to modify the Class A Closing Hours for the sale of intoxicating liquor to 9 p.m. to 8 a.m. On January 14, 2013, the Town Board approved an amendment to the Code allowing for the sale of fermented malt beverages and liquor to 6 a.m. to 10 p.m. The amendment is in conflict with State Statutes, which prohibits the sale of intoxicating liquor between the hours of 9:00 p.m. and 8:00 a.m. Motion by Jim Rosenthal, second by John Abler, to amend Title 7, Section 2, Licensing and Regulation, Closing Hours, to prohibit the sale of intoxicating liquor between the hours of 9:00 p.m. to 8:00 a.m. Motion carried (5-0).
#7 Consideration and possible acceptance of a proposal to replace the windows in the Town Hall. Wayne Freund, Freund Siding & Windows, submitted a proposal of $4,560 for casement windows and $4,360 for double-hung windows. Motion by Clarence Kraus, second by John Abler, to accept the bid of $4,360 for double-hung replacement windows. Motion carried (5-0).
#8 Establish refuse and recycling rates for services to be provided in 2015. Motion by Tim Simon, second by Clarence Kraus, to establish the refuse rate at $110 and the recycling rate at $30, noting the rates will remain the same as the current year. Motion carried (5-0).
#9 Certified Survey Maps. A Certified Survey Map was submitted on behalf of Valentine Eppli, creating Lot 1, consisting of 5.000 acres; and, Lot 2, consisting of 15.784 acres, located in the SE 1/4 of the SW 1/4 of Section 29 and the NE 1/4 of the NW 1/4 of Section 32. Motion by Tim Simon, second by Clarence Kraus, to approve the CSM. Motion carried (5-0).
A Certified Survey Map was submitted on behalf of John D., Linda A., Joseph J., Luann M., William R., and Julie A. Diederichs and Luke L. Kohlmann, creating Lot 1, consisting of 5.69 acres, located in the NW 1/4 of the SW 1/4 of Section 13. Motion by Clarence Kraus, second by Jerry Guelig, to approve the CSM. Motion carried (5-0).
A Certified Survey Map was submitted on behalf of Donald Wolf, creating Lot 1, consisting of 21.098 acres, located in the SW 1/4 of the SE 1/4 of Section 4. Motion by Jerry Guelig, second by Clarence Kraus, to approve the CSM. Motion carried (5-0).
A Certified Survey Map was submitted on behalf of Lynn L. Birschbach, creating Lot 1, consisting of 6.217 acres, located in the NE 1/4 of the SE 1/4 of Section 35. The CSM combines land owned by Birschbach and land owned by Jason Guelig. Motion by Clarence Kraus, second by John Abler, to approve the CSM. Motion carried (5-0).
#10 Schedule the Budget Hearing and Workshop meeting dates. The Budget Hearing was scheduled for December 2, at 7:00 p.m. and a Budget Workshop Meeting was scheduled for October 30, at 6:00 p.m.

Ordinance Enforcement:
#1 Noise-W3675 Cty. WH. A neighbor to the Welsch Restaurant & Ale House continues to struggle with the noise emitted by the kitchen exhaust fans. It was reported that the fan system was installed in May of 2011. The neighbor has documented the start and stop times. She noted that during the summer, the fan runs 24 hours a day. She added that she was unaware of the replacement of the exhaust fan motors and has not noticed a difference in the noise.
On September 10, 2012, the Town Board amended the Code of Ordinances, Section 13-1-121, Noise, to reduce the decibel level during the day from 75 dBa to 55 dBa, and during the night from 70 dBa to 50 dBa for residential district. And the commercial district was identified as 60 dBa during the day and 55 dBa at night. Day is defined as 7 a.m. to 10 p.m.
The Board needs to obtain access to a decibel meter and take a reading.


#2 Chickens in a residential district-N8628 Decorah Lane. Fond du Lac County Code Enforcement Dept and the Town have received anonymous complaints regarding the raising of chickens at a Decorah Lane residence. Chairman Guelig investigated the claim. The homeowners have two Banty chickens that are the children's pets. The chickens are kept in a cage. The Chairman stated that he believes only one neighbor has an issue with the chickens. He added that he will not take away the children's pets. No action was taken.
#3 Nuisance debris-W4014 Cty. WH and N8114 Glen Street. Chairman Guelig reported that the CTH WH property has been sold and that the seller must be out by Thursday, Oct. 16. Based upon public input, the debris was still on the site the evening prior to the meeting. Chairman Guelig will contact the realtor.
Chairman Guelig reported that the owner of the Glen Street property is not ad versed to help and is willing to pay for assistance. Chairman Guelig will check into some type of service.
#3 Noxious weeds-W3651 Cty. WH. The owners moved out of the Town. Only the lawn/weeds in the front yard have been cut. The Building Inspector advised that a DILHR inspection would be required prior to renting the home. The Chairman will attempt contact with the owner.

Public Comments and Questions Pertaining to Town Business:
Mike Nett offered assistance to the Chairman pertaining to title work on the CTH WH property. The Board heard a compliment regarding the Town's bulky pick-up program and comments regarding the use of firearms within three rods of the Park, installing a no parking sign along Aspen Court and hunting on private property.

Adjournment:
Motion by Tim Simon, second by Jim Rosenthal, to adjourn the meeting at 8:49 p.m. Motion carried (5-0).



Attest. _________________________________________
Brenda A. Schneider, Clerk




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