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Taycheedah Sanitary District #1
Monday, October 27 2014
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order
Approval of Agenda
Approval of September 22, 2014 Regular Business Meeting Minutes

Public Comment - TSD No. 1 Sanitary District Business

Regular Business

Financial Report - Schenck SC
Approve bills/sign checks
Inspector's Report
Maintenance Report
Administrative Clerk's Report

Unfinished Business

1. Discussion and possible action on the update of capacity available.
2. Discussion and possible action of the creation of a maintenance program for manhole rehabilitation.
3. Discussion and possible action of needed repairs at N8908 Bergens Beach Road and N9052 Welling Beach Road.
4. Discussion and possible action of meeting the requirements for the Capacity, Management, Operation and Maintenance Program (CMOM).
5. Discussion and possible action of prioritizing needed repairs.

New Business

1. Discussion and possible action of televising frequency and areas to be inspected.


Date and Time of Next Meeting: November 17, 2014 at 5:00 P.M.

Adjournment

Priscilla Yohann - Administrative Clerk
Taycheedah Sanitary District No. 1

Please Note: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Priscilla Yohann at tsd1clerk@charter.net or 920-923-0406.


MINUTES

TAYCHEEDAH SANITARY DISTRICT NO. 1
REGULAR BUSINESS MEETING
OCTOBER 27, 2014 - 5:00 P.M.
TAYCHEEDAH TOWN HALL
W4295 KIEKHAEFER PARKWAY
FOND DU LAC, WI 54937-6802


Call to Order
Meeting was called to order by M. Nett at 5:00 P.M.

Present: Commissioners: M. Nett, D. Weber, J. Voight Absent:
Administrative Clerk: P. Yohann Schenck, SC: K. Diederich
Inspection: M. Grebe, A. Karls
Maintenance: M. Haensgen

Approval of Agenda
Motion: by J. Voight, second by M. Nett to approve the Agenda with the insertion of discussion and possible action of the correspondence received from R. Stoegbauer under Unfinished Business.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of September 22, 2014 Regular Business Meeting Minutes
Motion: by M. Nett, second by J. Voight, to approve the September 22, 2014 Regular Business Meeting Minutes.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Public Comment
None to be reported.

REGULAR BUSINESS

Financial Report
Financial statements were discussed. P. Yohann will contact K. Diederich to utilize the various revenue accounts of Commercial Customers, Apartments, and Duplexes in the future. TSD#3 had questioned the accuracy of mileage charged by M. Haensgen. Discussion was held. P. Yohann will draft a letter to TSD#3 stating the amount is correct.
Motion: by J. Voight, second by M. Nett, to approve the Financial Statements.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of Bills/Sign checks
Motion: by J. Voight, second by M. Nett, to approve the bills and sign the checks.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Inspection Report - M. Grebe & A. Karls
Copies of the detailed log of inspection activities during the month of October 2014 are on file.
A. Karls reported on performing 4 locates in the area and an inspection at N7382 Calumet Street. Discussion was held regarding the connection to system by the owner of W4781 Golf Course Drive, which is adjacent to this property. These two properties are sharing the lateral, and repairs are being completed due to clear water infiltration.
Discussion was held regarding the buildings in the Sandy Beach Business Park. Each building is to acquire a permit.

Maintenance Report - M. Haensgen
A copy of the detailed log of maintenance activities during the month of October 2014 is on file.
M. Haensgen reported issues with the springs at Gladstone and Brookhaven lift stations and has ordered new ones.
No additional activities to report.
Administrative Clerk's Report - P. Yohann
A copy of the detailed log of administrative activities during the month of October 2014 is on file.
P. Yohann reported issuing letters to customers with incomplete checks and responded to numerous calls regarding customers' accounts due to the recent statement being mailed.
A permit was issued to the owners of N7382 Calumet Street and W4547 Lakepark Drive.
Completion of the CMOM report is in progress.
Review of the tax roll list from Schenck revealed some discrepancies. The correct total is $10,321.66. The letters to the customers were mailed October 15.


UNFINISHED BUSINESS

1. Discussion and possible action on the update of capacity available.
J. Voight reported the project is continuing.

2. Discussion and possible action of the creation of a maintenance program for manhole rehabilitation.
D. Weber handed out a list of the manholes with their respective inspection dates and condition. Discussion was held regarding the cost to televise the main line and which ones were in the worst condition. D. Weber also reported some areas have never been televised, and the conditions are unknown. M. Nett suggested establishing a video budget amount and holding a workshop meeting to develop a plan of which manholes need attention first. D. Weber will contact R. Cunzenheim to obtain a new map with the laterals and manholes.

3. Discussion and possible action of the needed repairs at N8908 Bergens Beach Road and N9052 Welling Beach Road.
Discussion was held and decided a second letter will be sent giving the owners until November 7, 2014, to make the necessary repairs. If after that date the repairs are not completed, the district will make the repairs and bill the customers accordingly. If the bill is not paid by them, it will be tax rolled onto their real estate tax.
Motion: by M. Nett, second by D. Weber, that a second notice be sent to the owners of N8908 Bergens Beach Road and N9052 Welling Beach Road and give them until November 7, 2014, to fix the issues or TSD#1 will make the repairs and bill them or tax roll the costs.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

4. Discussion and possible action of meeting the requirements for the Capacity, Management, Operation and Maintenance Program (CMOM).
P. Yohann commented review of the report is in progress.

5. Discussion and possible action of prioritizing needed repairs.
Discussion was held during Item No. 2 of the Agenda.

6. Discussion and possible action of the payment of repairs to N8738 Sylvan Bay Road.
The owner of the property has proposed splitting the bill with the district. Discussion was held.
M. Nett and J. Voight would support this proposal as a means of being fair, meeting the owner halfway, and putting the issue to rest. D. Weber stated opposition indicating he thought the issue had been resolved last month and would it be setting a precedent.
Motion: by M. Nett, second by J. Voight for the district to pay half of the repairs at N8738 Sylvan Bay Road.
Vote: Ayes: 2, Opposed: 1 - Motion carried.






NEW BUSINESS

1. Discussion and possible action of televising frequency and areas to be inspected.
Discussion was held during Item No. 2 of the Agenda and ties into D. Weber working with
R. Cunzenheim and A. Karls' inspection of the manholes. M. Grebe reported on the price of a camera and accessories. D. Weber will contact R. Cunzenheim to obtain his opinion of the equipment and relay that we have the personnel to use it.


Meeting Adjournment.
Motion: by M. Nett, second by J. Voight, to adjourn.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


Adjournment: Meeting adjourned at 6:18 PM.





Respectfully submitted by:

Priscilla Yohann - Administrative Clerk
Taycheedah Sanitary District No. 1





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