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Taycheedah Sanitary Distrtict #1
Monday, November 17 2014
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order
Approval of Agenda
Approval of October 27, 2014 Regular Business Meeting Minutes

Public Comment - TSD No. 1 Sanitary District Business

Regular Business

Financial Report - Schenck SC
Approve bills/sign checks
Inspector's Report
Maintenance Report
Administrative Clerk's Report

Unfinished Business

1. Discussion and possible action on the update of capacity available.
2. Update of needed repairs at N8908 Bergens Beach Road and N9052 Welling Beach Road.
3. Discussion and possible action of meeting the requirements for the Capacity, Management, Operation and Maintenance Program (CMOM).
4. Discussion and possible action of televising frequency and areas to be inspected.

New Business

1. Discussion and possible action of inspection process for property transfers.
2. Discussion and possible action of a manhole repair program.
3. Discussion and possible action on the proposal for manhole location and inspection.
4. Discussion and possible action of review of TSD#1's Ordinances.
5. Discussion and possible action of adjusting the billing for commercial customers.


Date and Time of Next Meeting: December 15, 2014 at 5:00 P.M.

Adjournment

Priscilla Yohann - Administrative Clerk
Taycheedah Sanitary District No. 1

Please Note: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Priscilla Yohann at tsd1clerk@charter.net or 920-923-0406.


MINUTES

TAYCHEEDAH SANITARY DISTRICT NO. 1
REGULAR BUSINESS MEETING
NOVEMBER 17, 2014 - 5:00 P.M.
TAYCHEEDAH TOWN HALL
W4295 KIEKHAEFER PARKWAY
FOND DU LAC, WI 54937-6802



Call to Order
Meeting was called to order by M. Nett at 5:00 P.M.

Present: Commissioners: M. Nett, D. Weber, J. Voight Absent:
Administrative Clerk: P. Yohann Schenck, SC: K. Diederich
Inspection: M. Grebe, A. Karls
Maintenance: M. Haensgen

Approval of Agenda
Motion: by D. Weber, second by J. Voight to approve the Agenda.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of October 27, 2014 Regular Business Meeting Minutes
Motion: by J. Voight, second by D. Weber, to approve the October 27, 2014 Regular Business Meeting Minutes.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of November 5, 2014 Workshop Meeting Minutes
Motion: by J. Voight, second by D. Weber, to approve the November 5, 2014 Workshop Meeting Minutes.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Public Comment
None to be reported.


REGULAR BUSINESS

Financial Report
Financial statements were discussed. The excess funds over $250,000 of the CD at Citizens First will be transferred to the savings account.
Motion: by J. Voight, second by D. Weber, to renew the CD at Citizens First for 24 months at a rate of .90 percent with the balance over $250,000 transferred to savings.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Motion: by J. Voight, second by D. Weber, to approve the Financial Statements.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of Bills/Sign checks
Motion: by J. Voight, second by D. Weber, to approve the bills and sign the checks.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Inspection Report - M. Grebe & A. Karls
Copies of the detailed log of inspection activities during the month of November 2014 are on file.
A. Karls reported on performing 2 locates in the area and repairs at N8908 Bergens Beach Road, which have been completed. He presented parts from the repairs, which showed damage had occurred when excavation was done. An invoice from Pat Mand was discussed and should be sent to the customer.
Inspection Report - M. Grebe & A. Karls (Continued)
Discussion was held regarding the repairs to be conducted at N9052 Welling Beach Road. The
deadline for making the repairs has passed. M. Nett will contact the owner to discuss their course of action.
Discussion was held regarding the buildings in the Sandy Beach Business Park. M. Grebe sketched the locations of various buildings and connections to them. The owner of W4547 Lakepark Drive has not applied for the two permits for the buildings that are being constructed. The owner of W4541 Lakepark Drive has not applied for a permit for the second building that was constructed. P. Yohann will contact the contractors to inquire when the payment and application for the permits may be expected.

Maintenance Report - M. Haensgen
A copy of the detailed log of maintenance activities during the month of November 2014 is on file.
M. Haensgen reported there are no issues at this time.

Administrative Clerk's Report - P. Yohann
A copy of the detailed log of administrative activities during the month of November 2014 is on file.
P. Yohann reported issuing a revised invoice to the owner of N8738 Sylvan Bay Road, which has been paid.
A letter regarding maintenance mileage was sent to TSD#3.
Second violation notices were sent to the owners of N8908 Bergens Beach Road and N9052 Welling Beach Road.
The prepayment plan for 2015 from Diggers Hotline was received. TSD#1 will automatically be re-enrolled.
Completion of the CMOM report is in progress.
A plumber's checklist was revised for use with permit applications.
The final amount of the tax roll is $6,828.55 per Schenck's records.


UNFINISHED BUSINESS

1. Discussion and possible action on the update of capacity available.
J. Voight stated there is nothing new to report.

2. Update of needed repairs at N8908 Bergens Beach Road and N9052 Welling Beach Road.
Discussion was held during the Inspection Report.

3. Discussion and possible action of meeting the requirements for the Capacity, Management, Operation and Maintenance Program (CMOM).
P. Yohann commented review of the report is in progress.

4. Discussion and possible action of televising frequency and areas to be inspected.
Discussion was held on the amount to allocate and the areas to be done. D. Weber commented there may be too much to repair at one time. He and J. Voight suggested completing televising one-half of the district at a time.
Motion: by D. Weber, second by J. Voight, to solicit bids for televising one-half of the pipe, or 40,000 feet, starting at the north end of the line, and if needed conduct repairs also.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


NEW BUSINESS

1. Discussion and possible action of inspection process for property transfers.
After discussing the amount of time involved, particularly if a second or third visit is required, it was decided to raise the fee to $50 per special assessment request. The possibility of charging a re-inspection fee was discussed also. The term "Clear Water Inspection" will be in place of "Home Inspection" on the special assessment forms that are received.
Motion: by M. Nett, second by D. Weber, to change the special assessment fee from $25 to $50 for real estate transfers.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Motion: by M. Nett, second by J. Voight, upon a second visit for home inspection people will be notified by a door hanger and letter that if they don't call within seven days, they will be assessed a $50 per quarter penalty until the property is inspected.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Motion: by M. Nett, second by J. Voight, if re-inspection is needed for a property transfer an additional charge of $50 will be assessed.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

2. Discussion and possible action of a manhole repair program.
It was decided to postpone action until D. Jacobs can submit a report.

3. Discussion and possible action on the proposal for manhole location and inspection.
The proposal submitted by D. Jacobs of JLS Surveying was discussed. P. Yohann will contact
D. Jacobs to confirm acceptance of the proposal.
Motion: by J. Voight, second by D. Weber, to accept as proposed by D. Jacobs $25 per manhole for inspection and $25 per manhole for GPS coordination.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

4. Discussion and possible action of review of TSD#1's Ordinances.
Discussion was held requiring all commercial customers to have a meter, which they would pay for and installation of the meter. The type of meter was discussed. M. Grebe stated a Badger Recordall Disc Lead-Free Meter, Model 25, 35, 55-1, or 70-1, be used.
Motion: by J. Voight, second by D. Weber, to require a Badger Recordall Disc Lead-Free Meter be used on commercial property as determined by the permit.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

5. Discussion and possible action of adjusting the billing for commercial customers.
Discussion was held regarding the commercial customers' method of billing. It was decided to charge them either the quarterly charge of $105 or the quarterly water meter reading charge, whichever is higher. P. Yohann will send a letter to commercial customers explaining the change in billing.
Motion: by M. Nett, second by J. Voight, that commercial customers be charged the same as a residential user plus the debt surcharge fee per unit or the water meter rate, whichever is higher.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


Meeting Adjournment.
Motion: by J. Voight, second by D. Weber, to adjourn.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Adjournment: Meeting adjourned at 7:16 PM.


Respectfully submitted by:


Priscilla Yohann - Administrative Clerk
Taycheedah Sanitary District No. 1




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