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Taycheedah Sanitary District #1
Monday, January 26 2015
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order
Approval of Agenda
Approval of December 15, 2014 Regular Business Meeting Minutes

Public Comment - TSD No. 1 Sanitary District Business

Regular Business

Financial Report - Schenck SC
Approve bills/sign checks
Inspector's Report
Maintenance Report
Administrative Clerk's Report

Unfinished Business

1. Discussion and possible action on the update of capacity available.
2. Update of meeting the requirements for the Capacity, Management, Operation and Maintenance Program (CMOM).
3. Discussion and possible action of a manhole repair program.
4. Discussion and possible action of proposed area to be included in RFP for televising and repair.

New Business

1. Discussion and possible action of creating a general account for repairs.
2. Discussion and possible action on the 2015 Service Agreement from Energenics.
3. Discussion and possible action of Alliant Energy lines issue at N7650/N7652 Cty Rd WH.

Date and Time of Next Meeting: February 23, 2015 at 5:00 P.M.

Adjournment



Priscilla Yohann - Administrative Clerk
Taycheedah Sanitary District No. 1

Please Note: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Priscilla Yohann at tsd1clerk@charter.net or 920-923-0406.


MINUTES

TAYCHEEDAH SANITARY DISTRICT NO. 1
REGULAR BUSINESS MEETING
JANUARY 26, 2015 - 5:00 P.M.
TAYCHEEDAH TOWN HALL
W4295 KIEKHAEFER PARKWAY
FOND DU LAC, WI 54937-6802



Call to Order
Meeting was called to order by M. Nett at 5:05 P.M.

Present: Commissioners: M. Nett, D. Weber, J. Voight Absent:
Administrative Clerk: P. Yohann Schenck, SC: K. Diederich
Inspection: M. Grebe, A. Karls
Maintenance: M. Haensgen

Approval of Agenda
Motion: by D. Weber, second by M. Nett to approve the Agenda.
Vote: Ayes: 2, Opposed: 0, Absent: J. Voight - Motion carried.

Approval of December 15, 2014 Regular Business Meeting Minutes
Motion: by M. Nett, second by D. Weber, to approve the December 15, 2014 Regular Business Meeting Minutes.
Vote: Ayes: 2, Opposed: 0, Absent: J. Voight - Motion carried.


Public Comment
None to be reported.


REGULAR BUSINESS

Financial Report
J. Voight arrived at 5:10 PM. Financial statements were discussed. J. Voight will proceed with the motion from December to transfer funds from the Hometown savings account to either the established CDs at American Bank or Horicon Bank or the money market account at National Exchange Bank & Trust. M. Nett noted the CD at Fox Valley Savings will be coming due on March 31, 2015.
Motion: by M. Nett, second by J. Voight, to approve the Financial Statements.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of Bills/Sign checks
M. Nett suggested extending an invitation to K. Diederich to attend a meeting to explain the various shared bills so the Commissioners would be prepared to answer questions at the Joint Meeting and to discuss TSD#1 budget concerns.
Motion: by M. Nett, second by J. Voight, to approve the bills and sign the checks.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Inspection Report - M. Grebe & A. Karls
Copies of the detailed log of inspection activities during the month of January 2015 are on file.
A. Karls reported on performing three or four locates in the area.

Maintenance Report - M. Haensgen
A copy of the detailed log of maintenance activities during the month of January 2015 is on file.
M. Haensgen reported there are no issues at this time, and D. Overbo has decided to leave his position due to lack of hours.

Administrative Clerk's Report - P. Yohann
A copy of the detailed log of administrative activities during the month of January 2015 is on file.
P. Yohann reported W-2s have been mailed, the Newsletter was completed and forwarded to Schenck, the 2015 files have been created with an increase to $0.575 for mileage, 2014 records are being removed from the files, completed the CMOM, drafted a letter to the owner of N9052 Welling Beach Road, began establishing on-line bank accounts, and drafted letters to customers who had errors on their checks.
Discussion was held on getting rid of the excess computer equipment. P. Yohann will put together a list to present at the next meeting.


UNFINISHED BUSINESS

1. Discussion and possible action on the update of capacity available.
J. Voight stated he has been comparing the customer list with actual properties via automobile. He requested from P. Yohann an updated list. The metered commercial customers should have an indication of what the REUs are for capacity purposes.

2. Update of meeting the requirements for the Capacity, Management, Operation and Maintenance Program (CMOM).
P. Yohann reported the report has been completed and distributed copies for review. Any changes should be forwarded to her. Adoption will be proposed at the next meeting after any changes have been made.

3. Discussion and possible action of a manhole repair program.
P. Yohann had contacted D. Jacobs to inquire the progress of the program. He replied the process should be completed in February.

4. Discussion and possible action of proposed area to be included in RFP for televising and repair.
R. Cunzenheim is in the process of obtaining a quote for the various districts that are included in the project.


NEW BUSINESS

1. Discussion and possible action of creating a general account for repairs.
A list of concerns will be forwarded to K. Diederich. M. Nett suggested requesting her presence at the next meeting.

2. Discussion and possible action on the 2015 Service Agreement from Energenecs.
The 2015 Service Agreement was reviewed. It was decided to accept the agreement.
Motion: by M. Nett, second by J. Voight, to accept and sign the 2015 Service Agreement by Energenecs for services as described in the agreement.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

3. Discussion and possible action of Alliant Energy lines issue at N7650/N7652 Cty Rd WH.
M. Nett relayed the issue with the lines that are crossing the main at Peebles Commons. Discussion was held. A. Karls stated there are other areas where there is the same issue. He will gather the
information and pictures of the area on Peebles Lane where this has occurred. Repairing a sewer main break should that ever occur under a gas line would be very problematic. Delays in repairing a sewer line due to a gas line or any other line exposes all parties to possible legal action for property damage due to backups in homes.
Motion: by M. Nett, second by J. Voight, to direct our legal counsel to compose a letter to Alliant requesting them to relocate their lines that cross the sewer main at N7650/N7652 Cty Rd WH.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


Meeting Adjournment.
Motion: by D. Weber, second by J. Voight, to adjourn.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Adjournment: Meeting adjourned at 5:55 PM.


Respectfully submitted by:

Priscilla Yohann - Administrative Clerk
Taycheedah Sanitary District No. 1




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Town of Taycheedah
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