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Calumet San. Dist., Town of Fond du Lac San. Dist. #2, Johnsburg San. Dist., and Taycheedah San. Dist. #1 & #3
Thursday, January 22 2015
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Joint Sanitary District Meeting

AGENDA

The above noted entities will meet to discuss and resolve intra-district issues pertaining to operations, maintenance and repairs of the shared sewer system.


Call to order.
Roll call of participating members.
Approval of the minutes of the October 23rd, 2014 meeting.
Wireless Alarm System.
Shared sewer repair issues.
Preventative Maintenance.
Clearwater inspections.
CMOM
Operation & Maintenance Agreements:
o Discuss amendments to the Agreements.
o Review bills:
 4th quarter, 2014.
 Disputed bills.
OSG Executive Committee report.
Public comment.
Adjournment.



Brenda A. Schneider
Town of Taycheedah Clerk



Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

CALUMET SANITARY DISTRICT
FOND DU LAC SANITARY DISTRICT NO. 2
JOHNSBURG SANITARY DISTRICT
TAYCHEEDAH SANITARY DISTRICT NO. 1
TAYCHEEDAH SANITARY DISTRICT NO. 3
JOINT BUSINESS MEETING
JANUARY 22nd, 2015
5:00 P.M.
TAYCHEEDAH TOWN HALL

ROLL CALL OF MEMBERS PRESENT:

Calumet Sanitary District (CSD): President Dick Wehner, Commissioners Alice Lemke and Dave Burg. Also present was Maintenance Technician Bob Depies.
Fond du Lac Sanitary District No. 2 (FdL#2): Absent: President Brian Balson and Commissioners Bob Giese and Tom Beltz.
Johnsburg Sanitary District (JSD): President Franz Schmitz and Commissioners Dennis Lefeber and Ken Schneider.
Taycheedah Sanitary District No. 1 (TSD#1): President Mike Nett and Commissions Jim Voight and Dan Weber.
Taycheedah Sanitary District No. 3: President Bill Gius and Commissioner John Rickert. Absent: Commissioner Mike Sabel.

Also present: Brenda Schneider, Town of Taycheedah Clerk and Recording Secretary for Johnsburg Sanitary District and Taycheedah Sanitary District No. 3; and Hal Henderson, Synergy Systems.

The meeting was called to order at 5:10 p.m.


APPROVAL OF MINUTES OF THE LAST MEETING

Motion by Dennis Lefeber, second by Franz Schmitz, to approve the minutes of the October 23rd, 2014 meeting. Motion carried unanimously by voice vote.


WIRELESS ALARM SYSTEM

One year ago, TSD#3 replaced their telephone-line supported alarm system with a wireless alarm and monitoring system. TSD#3 reported that it is an excellent system overall. However, the District experienced numerous communication interruptions due to issues related to cellular coverage. Hal Henderson's responses to the issues was excellent. All of the stations were changed to Verizon service, which seems to have resolved all of the issues.

Hal checked five of CSD's six locations. All five locations have good reception through Verizon. The systems have battery back-up in the event of a power outage. The system uses the data side of communication vs. the phone lines.

CSD requested Hal submit a proposal for all six sites. Hal offered to install the system at one site for a month or two free of charge. The offer was extended to all of the districts.

Henderson departed at this time.


PREVENTATIVE MAINTENANCE

The OSG plans to solicit bids of multi-district quantities for televising and cleaning during the winter with the work to be completed in the spring of 2015. It was reported that five districts, including North Fond du Lac, have expressed interest. CSD plans to do approximately 20,000 feet and TSD#1 plans on 40,000 feet. It is unknown when the bids will be due.

TSD#1 reported that they have hired Dave Jacobs, Jacobs Land Surveying, to document GPS coordinates of all manholes and to perform an inspection. TSD#1 estimated a cost of $35-40 per manhole.


SHARED SEWER REPAIR ISSUES

TSD#1 reported that they are doing televising and repairs, as needed, along with the manhole GPS location documentations and inspections. Their goal is to do the entire district.

Ken Schneider departed at this time (5:50 p.m.)


CLEARWATER INSPECTIONS

JSD expects to complete the last 20% of the District during 2015.

TSD#1 is working on it. They've initiated a policy that requires an inspection prior to the closing of sales. Enforcement problems and experiences were discussed. The OSG Executive Committee is developing guidelines.

TSD#3 plans to finish the balance of the District during 2015. Their goal is a minimum of 20% per year.


OPERATIONS & MAINTENANCE AGREEMENTS

Discuss Agreements

TSD#1 have distributed redline/strikeout versions of the draft revised Agreements. The presidents of the three participating districts plan to meet for the purpose of developing their first response to TSD#1.


Review Quarterly billings

2014-4th qt. O&M bills planned to be included in the cost-share:
Energenecs Annual Service Agreement All locations $3,995.00
Dorner Valves & Automation replace springs unknown loc. $48.82

TSD#3 spoke about disputed items contained in the 2014 3rd Q billing. TSD#1 instructed TSD#3 to provide them with a written detailed report of their disputes; the report will then be submitted to Kathy Diederich for an explanation. The group discussed possible improvements to the reporting and presentation of the bills.


CMOM

CMOM requires the compilation of a manual. Ron Cunzenheim has prepared a template. TSD#1 is working on their manual and CSD has completed the project.


OSG EXECUTIVE COMMITTEE REPORT

As noted earlier, the OSG Executive Committee is working on a sample lateral inspection ordinance.

It was noted that a new phosphorus treatment method being used at the treatment plant has been quite successful so far. The DNR has approved the method and has backed-off plant modifications for the time being.

Districts have noticed manhole deterioration due to hydrogen sulfate gas. The gas in the upstream systems seems to be under control. CSD has had epoxy resurfacing done. They noted it is hard to resurface the inverts and benches. There is an area vendor that has a type of plastic sleeve. More research is needed.
PUBLIC COMMENT

TSD#3 reported that they are providing $50 per month to the Town for the use of Town facilities.


SCHEDULE THE NEXT MEETINGS

Thursday, April 23rd, 2015 TSD#3 will provide refreshments
Thursday, July 23rd, 2015 TSD#1 will provide refreshments
Thursday, October 22nd, 2015 CSD will provide refreshments
Thursday, Jan. 28th, 2016 JSD will provide refreshments


ADJOURNMENT

Motion by Dennis Lefeber, second by Franz Schmitz, to adjourn at 6:35 p.m. Motion carried unanimously by voice vote.



Attest: __________________________________
Brenda A. Schneider
Town of Taycheedah Clerk




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