Taycheedah Sanitary District #3
Wednesday, April 15 2015
TIME: 4:00 p.m.
LOCATION: at the Taycheedah Town Hall
Call to order.
Pledge of Allegiance.
Approval of the minutes of the 3/12/15 and 3/18/15 meetings.
Approval of bills.
Sewer System Maintenance:
1) Consideration and possible action regarding general maintenance and operational issues.
a. Run time/flow reports.
b. Grinder pump and lift station pump issues.
c. Televising and cleaning project.
d. Manhole inspection project.
e. Other maintenance and operational issues.
2) Residential clearwater inspection plan.
1) Discuss the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District No. 1 of the Town of Taycheedah and Town of Taycheedah Sanitary District No. 3.
2) Status of the build-out of the Ledge Road metering station.
1) Audit requirements.
2) Assessment Lien against a property located at Silica Road and Lakeview Road.
3) Consideration and possible approval on amendments to the 2000 Wastewater Agreement Between the City of Fond du Lac and the Outlying Sewer Group.
Public comments and questions pertaining to District business.
Brenda A. Schneider
Please note, that upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at (920) 921-5224.
TAYCHEEDAH SANITARY DISTRICT #3
MONTHLY COMMISSION MEETING
APRIL 15, 2015
TAYCHEEDAH TOWN HALL
Members present: President Bill Gius, Commissioners John Rickert and Mike Sabel. Also present was Recording Secretary Brenda Schneider.
Call to order. President Bill Gius called the meeting to order at 4:01 p.m.
Pledge of Allegiance. The Commission dispensed with the Pledge of Allegiance.
Approval of minutes. Motion by Mike Sabel, second by John Rickert, to approve the minutes of the March 12th and March 18th, 2015, meetings as distributed, with a correction to 3/12/15 noting that Green Bay Pipe & TV was the low bidder. Motion carried (3-0).
Approval of bills. Motion by Bill Gius, second by John Rickert, to approve the bills (order #29-37), totaling $4,382.33, and to authorize the following:
• Transfer $4,200.00 from the Operations/User Charge Account to the regular checking account,
• Transfer $134.57 from the Operations/Inspections Account to the regular checking account,
• Transfer $779.03 from the Operation/User Charge Account to the Reserve for Replacement Account,
• Transfer $10,630.83 from the Debt Service Account to the User Charge Account, and
• Acknowledge the semi-annual debt payment of $170,300.00 ($150,000 principal) to National Exchange Bank & Trust.
Motion carried (3-0).
Sewer System Maintenance.
1. Consideration and possible action regarding general maintenance and operational issues.
a. Run time/flow reports. The run times at the Church Road lift station continue to be erratic. Motion by Bill Gius, second by John Rickert, to authorize the televising of the Church Road sewer main by Green Bay Pipe & TV. Motion carried (3-0).
b. Grinder pump and lift station pump issues. Pump #2 at the Evergreen lift station went down. It was pulled and taken in for service. The repair estimate is $1,299.00.
c. Televising and cleaning project. Green Bay Pipe & TV arrived in the District to perform the contracted cleaning and televising. Green Bay expects to complete the work on April 16.
d. Manhole inspection project. Mike Sabel plans to perform the inspections this spring in the same area that was cleaned and televised this spring.
e. Other maintenance and operational issues. Steve Victor purchased the Fife home. He intends to demolish the home. The new structure is planned to be built using the existing basement. The sewer will need to be capped and the sump pump needs to be plumbed to daylight. It is unknown at this time when demolition work will begin. It is expected that Mark Mand Excavating will do the work.
2. Residential Inspection Plan. The Inspection Team is off-duty for a brief period of time.
The new owner of the home located at W4014 CTH WH found the District's door hanger on the lawn and contacted John Rickert. Rickert informed the owner of an outstanding violation in the home. The new owner stated they will make the correction as soon as reasonably possible.
1. Discuss the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District No. 1 of the Town of Taycheedah and the Town of Taycheedah Sanitary District No. 3. The Presidents of Taycheedah Sanitary District #3, Johnsburg Sanitary District and Calumet Sanitary District plan to meet in the spring to review the draft documents.
2. Status of the build-out of the Ledge Road metering station. Eric Otte has reviewed the District's documents and performed site inspections. He is in the process of compiling the plans and specifications to be used in the bidding package.
1. Audit requirements. Katherine Diederich, Schenck, the District's auditing firm, has been in communication with Dan Hintze, National Exchange Bank & Trust, regarding the Bank's formal audit requirements. More information will be provided during the May meeting.
2. Assessment Lien against a property located at Silica Road and Lakeview Road. On October 4th, 2002, the District, via their legal counsel, recorded a Notice of Assessment Lien against several large agricultural properties. One of the parcels identified was erroneously recorded against an abandoned railroad bed instead of the farm field. The field was owned by Jim Emerich at the time of recording.
Redtail Ridge Dairy is the current owner of the property. Redtail is in the process of creating two splits of the parcel. Neither of the splits will abut Silica Road.
The Lien states Notice is further given that at such time as....(ii) the eligible farmland is subdivided into two or more parcels, at least one of which is not devoted exclusively to agricultural use...a special assessment may be levied against the eligible farmland.
Motion by Bill Gius, second by Mike Sabel, to not levy the special assessment against the Redtail property at this time due to the fact that neither of the proposed splits abut Silica Road; therefore, there will not be a new connection to the sewer at this time. Motion carried (3-0).
3. Consideration and possible approval of amendments to the 2000 Wastewater Agreement Between the City of Fond du Lac and the Outlying Sewer Group. Amendments will change the calculations for treatment billing from estimated costs for the current year to prior year actual costs. Motion by Mike Sabel, second by John Rickert, to approve the amendments to the Agreement as presented. Motion carried (3-0).
Public Comment. None.
Adjournment. Motion by Mike Sabel, second by John Rickert, to adjourn the meeting at 4:31 p.m. Motion carried (3-0).
Brenda A. Schneider, District Recording Secretary
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