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Taycheedah Sanitary District #3
Wednesday, May 20 2015
TIME: 4:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order.
Pledge of Allegiance.
Approval of the minutes of the 4/15/15 meeting.
Approval of bills.

Sewer System Maintenance:
1) Consideration and possible action regarding general maintenance and operational issues.
a. Run time/flow reports.
b. Grinder pump and lift station pump issues.
c. Televising and cleaning project.
d. Manhole inspection project.
e. Other maintenance and operational issues.
2) Residential clearwater inspection plan.

Unfinished Business:
1) Discuss the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District No. 1 of the Town of Taycheedah and Town of Taycheedah Sanitary District No. 3.
2) Status of the build-out of the Ledge Road metering station.
3) Audit requirements.

New Business:
1) Digger's Hotline Annual Meeting and Proxy Ballot.

Public comments and questions pertaining to District business.

Adjournment.


Brenda A. Schneider
Recording Secretary

Please note, that upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at (920) 921-5224.

.


MINUTES

TAYCHEEDAH SANITARY DISTRICT #3
MONTHLY COMMISSION MEETING
MAY 20, 2015
4:00 P.M.
TAYCHEEDAH TOWN HALL



Members present: President Bill Gius, Commissioners John Rickert and Mike Sabel. Also present was Recording Secretary Brenda Schneider.

Call to order. President Bill Gius called the meeting to order at 4:05 p.m.

Pledge of Allegiance. The Commission dispensed with the Pledge of Allegiance.

Approval of minutes. Motion by Bill Gius, second by John Rickert, to approve the minutes of the April 15th, 2015, meeting as distributed. Motion carried (3-0).

Approval of bills. Motion by Bill Gius, second by John Rickert, to approve the bills (order #38-48), totaling $33,876.70, and to authorize the following:
Transfer $34,000.00 from the Operations/User Charge Account to the regular checking account,
Transfer $538.25 from the Operations/Inspections Account to the regular checking account, and
Transfer $1,686.29 from the Operation/User Charge Account to the Reserve for Replacement Account.
Motion carried (3-0).

Sewer System Maintenance.
1. Consideration and possible action regarding general maintenance and operational issues.
a. Run time/flow reports. The run times at a couple of the lift stations continue to be erratic. Commission reviewed comparison reports. Recording Secretary Schneider plans to compile a spreadsheet of historic flow meter readings.
b. Grinder pump and lift station pump issues. Pump #2 at the Evergreen lift station has been repaired and re-installed. Also, the pump will need to be removed from the Fife grinder pump station if it will not be used for a substantial amount of time. The new owners are considering demolishing the home. In this event, the lateral will need to be capped until such time as a new structure is built.
c. Televising and cleaning project. Green Bay Pipe & TV has completed the cleaning and televising work. The report indicates tree roots in manhole #231; manhole #243 and #245 are buried; and, a four foot section of main is sagging at Schuster Lane east of Billene Drive. The video will be checked for the tree roots and the sagging pipe. Mike Sabel will check on the buried manholes. The report indicated no leaks.
d. Manhole inspection project. Mike Sabel plans to perform the inspections this spring in the same area that was cleaned and televised this spring.
e. Other maintenance and operational issues. Steve Victor purchased the Fife home. He intends to demolish the home. The new structure is planned to be built using the existing basement. The sewer will need to be capped and the sump pump needs to be plumbed to daylight. It is unknown at this time when demolition work will begin. It is expected that Mark Mand Excavating will do the work.
2. Residential Inspection Plan. The Inspection Team plans to begin within the next couple of weeks.

Unfinished Business:
1. Discuss the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District No. 1 of the Town of Taycheedah and the Town of Taycheedah Sanitary District No. 3. The Presidents of Taycheedah Sanitary District #3, Johnsburg Sanitary District and Calumet Sanitary District plan to meet in the spring to review the draft documents.
2. Status of the build-out of the Ledge Road metering station. Eric Otte has reviewed the District's documents and performed site inspections. He is in the process of compiling the plans and specifications to be used in the bidding package. The goal is to have the project tested and fully operational by September 30th, the end of the third calendar quarter.

New Business:
1. Digger's Hotline Annual Meeting and Proxy Ballot. The proxy vote was defaulted to the slate of candidates presented.
2. Audit requirements. Katherine Diederich, Schenck, the District's auditing firm, has been in communication with Dan Hintze, National Exchange Bank & Trust, regarding the Bank's formal audit requirements. The Commission is waiting a report from Diederich. President Gius will contact Mr. Hintze.

Public Comment. None.

Adjournment. Motion by Mike Sabel, second by John Rickert, to adjourn the meeting at 5:00 p.m. Motion carried (3-0).



Attest: __________________________________________
Brenda A. Schneider, District Recording Secretary




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