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Johnsburg Sanitary District
Tuesday, July 7 2015
TIME: 10:00 a.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

1. Call to order.
2. Approval of minutes of the 6/6/15 meeting.
3. Discuss the 2014 flow data and the related cost for treatment.
4. Discussion and possible action regarding the location of Winnie Fink's driveway for the new home located a W3601 Johnsburg Road.
5. Discuss operational issues.
6. Status report regarding the installation of a wireless alarm and monitoring systems in the lift stations.
7. Status of the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District No. 1 of the Town of Taycheedah and Johnsburg Sanitary District.
8. Approval of District bills.
9. Consideration and possible action to make an additional principal payment toward the District's loan.
10. Schedule the next meeting: August 4th.
11. Adjournment.

Brenda A. Schneider
District Recording Secretary


Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

JOHNSBURG SANITARY DISTRICT
MONTHLY COMMISSION MEETING
JULY 7, 2015
10:00 A.M.
TAYCHEEDAH TOWN HALL


Members present: President Franz Schmitz, Commissioners Dennis Lefeber and Ken Schneider, and Recording Secretary Brenda Schneider.

1. Call to order. Chairman Schmitz called the meeting to order at 10:02 a.m.

2. Approval of the minutes of the 6/6/15 meeting. Motion by Ken Schneider, second by Dennis Lefeber, to approve the minutes of 6/6/15 meeting as distributed. Motion carried (3-0).

3. Discuss the 2014 flow data and the related cost for treatment. The District's 2014 true-up amount, due to the City for 2014, was $5,127.65. Based upon a spreadsheet of the District's monthly flow readings from December, 2004 to present, flows as recorded by the City, notes the flows for March 2014 were slightly more than 1 million gallons, and 2.6 million gallons during April 2014. The District's average monthly flow, over an eight year period prior to 2014, was 400,000 gallons. It was noted that the District's flows include Calumet Sanitary District's emergency by-pass flows of 46,800 gallons in March, 2014; and 126,000 gallons in April, 2014.
On May 5th, 2014, a dislodged manhole cover and frame was discovered in the grass area near the school playground. The manhole is in an area used for stockpiling snow plowed off of the parking lot.
Flows after the discovery and repair of the open manhole returned to normal average levels.
Brenda Schneider contacted the District's insurance carrier to determine if the additional cost of treatment could be claimed against the District's policy. The carrier opined that the loss was not caused by a covered peril; therefore, there is no coverage for such a claim.
A letter to the OSG Technical Standard's Committee, as draft by Recording Secretary Schneider, was sent on or about June 29th. The letter explains the reason for the extreme increase in flows during March, April and early May of 2014. The letter also requests a reduction in the 2015 quarterly estimated treatment payment, recommends the City distribute quarterly flow readings and recommends the City attempts to make contact when they notice a spike in flows. A response to the letter was not yet received.
Schneider reported verbally regarding contact by Shaun Abler. Abler indicated that his legal liability for additional costs incurred due to the dislodged manhole ceased upon his notification call to Mike Sabel, the District's Maintenance Technician. However, Abler stated his willingness to contribute no more than 50% of the true-up amount as a sign of goodwill. He also stated that he doubted his insurance carrier would cover such a claim.
Motion by Dennis Lefeber to accept Abler's offer to contribute $2,500. Motion died for lack of a second.
Motion by Ken Schneider, second by Franz Schmitz, to close the matter to any further consideration, citing the need to establish protocol regarding the handling of these types of situations in the future and to mark the manhole location in an attempt to prevent a reoccurrence. Motion carried (2-1). Nay-Dennis Lefeber.

4. Discussion and possible action regarding the location of Winnie Fink's driveway for the new home located at W3601 Johnsburg Road. A manhole is located at the corner of the recently placed gravel driveway for Fink's new home, which is currently under construction. Tim Simon told Ken Schneider that the driveway will eventually be moved. Simon noted that the current location makes it easier for the large trucks to get to the building site. The Commission expressed concern regarding heavy equipment driving over the manhole.
Contact was made with Town of Calumet Road Supervisor Don Lisowe. Lisowe verified that the current driveway is east of the approved location. He was also told that the driveway will eventually be moved to the west.
President Schmitz sent written communication to Mr. Fink, on or about June 29th, informing him that once the driveway is re-located, the Commission will perform a thorough inspection. Any repairs needed due to the heavy equipment driving over it will be charged to Fink. A response has not yet been received.
Ken Schneider reported that on July 4th, Tim Simon uncovered the manhole. It is about 6.5" below the gravel and is located in the east angular approach area of the driveway.

5. Discuss operational issues. It was reported that Winnie Fink is pleased that his lateral connection was made into the main because this type of connection allows for basement service.
The tap of the main for the Lee Gilgenbach site was completed last week. It was reported that all went well.
Photos of both connections were reviewed by the Commission.

6. Status report regarding the installation of a wireless alarm and monitoring systems in the lift stations. Hal Henderson installed the Mission monitoring system in the Cty Q lift station this past Thursday. It is believed both units are now operational.

7. Status of the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District No. 1 of the Town of Taycheedah and Johnsburg Sanitary District. The O&M Agreement has been revised by TSD#1. The Commission has received a redline/strikeout version of the Agreement; which illustrates all revisions to the text. The Commission postponed action pending a meeting of the presidents of the three impacted sanitary districts. President Schmitz attempted several times to co-ordinate this meeting. President Gius, TSD#3, is booked until the end of September. The consensus of the Commission was to proceed with a meeting, as soon as reasonably possible, with the districts that are available to participate.

8. Approval of District bills. Motion by Dennis Lefeber, second by Ken Schneider, to approve the bills, (order nos. 68-78) totaling $1,190.29, and to authorize the following:
Transfer $1,300.00 from the User Charge Account to the Regular Checking Account.
Motion carried (3-0).

9. Consideration and possible action to make an additional principal payment toward the District's loan. The District received $10,116 for a new connection (Gilgenbach). Motion by Ken Schneider, second by Dennis Lefeber, to pay $10,116 as an additional principal payment toward to loan secured with National Exchange Bank & Trust. Motion carried (3-0).

10. Schedule the next meetings. The next Commission meeting will be conducted on Tuesday, August 4th, at 10:00 a.m., at the Taycheedah Town Hall. The next Joint Sanitary District will be held on July 23rd, at 5:00 p.m., also at the Taycheedah Town Hall.

11. Commissioner's reports and comments. None presented.

12. Adjournment. President Schmitz declared the meeting adjourned at 10:56 a.m.



Attest. ______________________________________
Brenda A. Schneider, District Recording Secretary




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