Monday, July 13 2015
TIME: 7:00 p.m.
LOCATION: at the Taycheedah Town Hall
Call to order.
Pledge of Allegiance.
Approval of meeting minutes.
Park & Rec.
Road Supervisor's Report.
Review financial reports.
Approval of Town bills.
1. Discuss road construction projects yet to be completed by the Developer.
a. Sandy Beach Business Park-R.A.M. Investments, LLC.
b. Windward Estates-Gibraltar Development, LLC.
c. Sand Hill Ridge-Signature Homes by Adashun Jones, Inc.
2. Status of renewal of fire protection agreements.
1. Consideration and possible action to Invoke the Letter of Credit, held in trust on behalf of Signature Homes by Adashum Jones, Inc., for the purpose of completing the Sand Hill Ridge road construction project.
2. Discuss Deadwood Point drainage.
3. Consideration and possible action to temporarily close Kiekhaefer Park to mountain biking.
4. Consideration and possible authorization of the use of a Park Patrol of Kiekhaefer Park for the purpose of deterring vandalism and other undesirable activities.
5. Consideration and possible acceptance of a proposal from WisNet to updated the Town's website.
6. Discuss amending the Zoning Code to allow for the raising of chickens in the residential districts.
7. Certified Survey Maps.
1. Noise-W3675 Cty. WH.
2. Nuisance-N8114 Glen Street.
1. Implements of Husbandry: permit information.
2. Calumet First Responders: response to their use of donated funds.
Wisconsin Towns Association
Fond du Lac County Unit Holiday Party.
Public comments and questions pertaining to town business
Brenda A. Schneider, Clerk
Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information, or to request this service, please contact Brenda Schneider at 921-5224.
MONTHLY BOARD MEETING
JULY 13, 2015
TAYCHEEDAH TOWN HALL
Members present were Chairman Jerry Guelig, Supervisors John Abler, Clarence Kraus, Jim Rosenthal and Tim Simon. Also present were Clerk Brenda Schneider, Treasurer Kathy Diederich, Assessor Bill Huck and Constable Bill Gius.
Call to order and Pledge of Allegiance:
Chairman Guelig called the meeting to order at 7:00 pm. The Pledge of Allegiance was recited.
Approval of Meeting Minutes:
Motion by John Abler, second by Clarence Kraus, to approve the minutes of the 6/8/15 meeting. Motion carried (4-0).
Park & Rec Committee: The Committee conducted a meeting on July 8th, 2015. Town Supervisor John Abler was elected Chair of the Committee. The Committee discuss weed control and the Holyland Snowflyers 2016 vintage snowmobile event. Other matters discussed are noted as New Business, Items #3 and #4.
Road Maintenance Supervisor Report:
Chairman Guelig reported that most of the blacktopping has been completed. Staff is working on shouldering along the new asphalt surfaces.
Review the financial reports:
The May and June 2015 financial reports were reviewed.
Approval of Town bills:
Supervisor Rosenthal arrived at this time.
Supervisors questioned classification of fuel expenses and advertising for bids for crackfilling services. Motion by Jerry Guelig, second by John Abler, to approve the bills (order nos. 319-374). Motion carried (4-1). Nay-Clarence Kraus.
#1 Update regarding road construction projects yet to be completed by the Developer. The developers of the remaining projects listed below were mailed a letter on or about April 20, 2015, reminding them of the July 1st deadline for project completion. The summary and status of each project are as follows:
a. Sandy Beach Business Park. The project has been completed.
b. Windward Estates. The project has been completed.
c. Sand Hill Ridge. Sand Hill Ridge needs base coarse repair of damaged areas, final asphalt coat and shouldering. The Town's 2014 estimate to complete the project is $54,445. The Letter of Credit, in the amount of $72,700, expired on 9/11/2014.
The renewed letter of credit was received, in the amount of $72,700, with an expiration of 9/11/15. The developer has been informed of the Board's decision to extend the option for the developer to complete the project prior to July 1, 2015, noting that if the developer fails to complete the project by July 1, 2015, the Town will draw on the Letter of Credit.
Via verbal communication with Road Maintenance Supervisor Mike Sabel, Glenn Elmer, Signature Homes, indicated that Adashun Jones does not plan to do the project for at least another year.
#2 Status of renewal of fire protection agreements. On or about April 22, 2015, the Town sent written notification to Mt. Calvary Volunteer Fire Department, Inc. and Calumet Volunteer Fire Department regarding the upcoming expiration of the current fire protection agreements. Mt. Calvary has not responded to this communication. A written response was received from Bruce Peterson, Town of Calumet Chairman. Chair Peterson indicated that Calumet will host a meeting of all towns involved in this contract.
Chairman Guelig indicated that he will contact Chair Peterson to inform him that the Town of Taycheedah is not interested in a joint meeting. Guelig will suggest a meeting between Calumet and Taycheedah in August or September.
Chairman Guelig also indicated that he will contact Mt. Calvary.
#1 Consideration and possible action to Invoke the Letter of Credit, held in trust on behalf of Signature Homes by Adashun Jones, Inc., for the purpose of completing the Sand Hill Ridge road construction project. Motion by Jim Rosenthal, second by John Abler, to invoke and draw on the entire Letter of Credit, with the following directives: The funds be held in a segregated account; the Town solicits bids for the project with anticipated completion during the current season; and, any excess funds be returned to Adashun Jones. Motion carried (5-0).
#2 Discuss Deadwood Point drainage. The following individuals met at Deadwood Point on July 2nd, 2015: Town Road Supervisor Mike Sabel; Dave, Ted and Carol Schneider; Dave Fett; and, Jared Seidel, DNR. Mr. Seidel recommended a 4-foot scrape of the Fett ditch for the purpose of creating additional surface water retention.
The following individuals subsequently met at Deadwood Point on July 10th, 2015: Town Road Supervisor, Mike Sabel; Dave & Carol Schneider; Jared Seidel, DNR; Brian Kind, Natural Resources Conservation Services; Drew Zelle, Dept. of Ag, Trade & Consumer Protection; and, Ryan Rice, Fond du Lac County Land & Water Conservation Dept. This Team of State and Federal representatives is not confident a scrape is the best approach. Other options discussed were clean-out existing ditches, create a ditch at the north end of Deadwood; dig a new pond or increase the depth of existing ponds, and/or install a second pipe to a discharge point off shore. The Team is baffled by the sand-stir and the zebra mussel build-up at the ditch to the Lake. It was noted that constant changes in depth of the pond are causing bank erosion. The Team is researching the best alternative(s). Depending upon the recommended alternative(s), permits from several State and Federal agencies may be required.
Schneider will research grant funding possibilities.
Mark Hofstede, N8398 Deadwood Point Road, was also in attendance. He and the Schneiders are in negotiations regarding the possible extension of the ditch to the Lake.
Schneider dispersed to the Board a packet of maps and an outline pertaining to technical assistance by the above noted Team.
The pond has not been evaluated as to its impact on surface water retention due to the accumulation of an unknown volume of sediment containment.
The Town will again remove the zebra mussels from the drainage ditch to the Lake.
Chairman Guelig will contact Ryan Rice, Fond du Lac County Land & Water Dept.
#3 Consideration and possible action to temporarily close Kiekhaefer Park to mountain biking. Some members of the biking community are using the Park in a disrespectful manner. Their behavior has caused erosion issues. They also continue to ignore signs and make unauthorized trails. Park & Rec Committee Past Chair Jewett has reached-out to known leaders amongst the bikers. The leaders indicated they would organize a meeting of the bikers to discuss the issues. The meeting was never scheduled.
During their last meeting, the Park & Rec Committee formally requests the Town Board adopt a temporary closure of Kiekhaefer Park to biking activities.
The Town Board did not take action pending discussion and possible approval of Item #4.
#4 Consideration and possible authorization of the use of a Park Patrol of Kiekhaefer Park for the purpose of deterring vandalism and other undesirable activities. Use of the Park has increased substantially. Increased use has caused an elevation in incidents of vandalism, drug use and under-age alcohol consumption, and general improper use of the Park.
Supervisor Abler recently walked and rode his motorcycle thru the Park. He would volunteer his time to patrol the Park on a routine basis for the purpose creating a presence by making contact with users and to deter improper uses. He asks that the Town contribute $20 annually for his fuel and purchase a jacket and shirt(s) clearly identifying him as Park Patrol. Abler would request assistance from the County Sheriff's Dept with matters of County or State violations. He suggested that the Board may consider future authorization for the issuance of citations at the Town level.
During their last meeting, the Park & Rec Committee formally supports the formation of a Park Patrol.
Motion by Jim Rosenthal, second by Tim Simon, to establish the Park Patrol under the following conditions:
• Patrol shall consist of one to a maximum of three persons,
• Members are unpaid volunteer positions,
• John Abler shall be appointed the Leader,
• Authorize use of personal motorized vehicles within the Park,
• Install Park Patrol signs at the entrances to the Park,
• Patrol authorization to expire December 31, 2016.
Motion carried (5-0).
#5 Consideration and possible acceptance of a proposal from WisNet to update the Town's website. Per the Clerk's request, WisNet submitted a proposal to revamp the Town's website. The proposal is $6,000 for the project. Motion by Clarence Kraus, second by Tim Simon, to table the proposal and explore other options. Motion carried (5-0).
#6 Discuss amending the Zoning Code to allow for the raising of chickens in the residential districts. Chairman Guelig has received a few contacts from property owners wanting to raise chickens. Motion by Jerry Guelig, second by Tim Simon, to authorize the development of an amendment to the Zoning Code to allow raising chickens in the residential districts. Motion failed (2-3). Nay-John Abler, Clarence Kraus, Jim Rosenthal.
#7 Certified Survey Maps. None were presented.
#1 Noise-W3675 Cty. WH. There is an ongoing complaint from a neighboring property owner pertaining to the sound emitted by the two large kitchen fans and exhaust fans. She has documented daily the times the fans were turned on and off.
Supervisor Abler performed a visit to the complainant's home on or about May 15th. Abler found the sound to be very annoying. He further stated that there is no way someone could sleep with the windows open.
In 2012, the complainant retained an acoustical engineer to perform a sound test. The test indicated sound levels exceed the current ordinance's maximum decibel levels.
The Town Board formally issued written communication to the owner of the Welsch, enclosing the 2012 test results, references to the probable violations of Section 13-1-121, suggested modifications for noise suppression, and to direct the owner to remediate the violations within 30 days or Town will take enforcement action.
Stacy Carlson presented a verbal report to Clerk Schneider on July 9th. Carlson indicated that they contacted an electrician who will attempt to make adjustments to the fan motors to reduce the level of noise. She did not know when the electrician will do his evaluation. Carlson was directed to provide a written report to the Board as soon as she knows more information.
#2 Nuisance-N8114 Glen Street. Chairman Guelig received another complaint. He will talk to the owner.
He has also received complaints regarding lack of mowing at a Welling Beach Road property and ongoing issues at a Cty. WH property.
#1 Implements of Husbandry. Supervisor Kraus reported that he has issued 21 permits to date.
#2 Calumet First Responders: response to their use of donated funds. It was suggested that a representative be asked to meet with the Board prior to making future donations.
Wisconsin Towns Association-Fond du Lac County Unit Holiday Party
The Taycheedah Town Board will host the 2015 Holiday Party. The Board will continue planning the event on August 10th, from 5:00-7:00 p.m.
Public Comments and Questions Pertaining to Town Business:
The Town Board heard a comment regarding the First Responders providing a new Responder with a used AED last week that she used yesterday morning. The Board was thank for their support.
Dave Schneider invited Chairman Guelig to all future meetings with the DNR relating to Deadwood Point drainage.
Motion by Jim Rosenthal, second by Jerry Guelig, to adjourn the meeting at 8:47 p.m. Motion carried (5-0).
Brenda A. Schneider, Clerk
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