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Calumet San. Dist., Town of Fond du Lac San. Dist. #2, Johnsburg San. Dist., Taycheedah San. Dist. #1 and Taycheedah San. Dist. #3
Thursday, July 23 2015
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Quarterly Meeting

AGENDA

CALUMET SANITARY DISTRICT,
TOWN OF FOND DU LAC SANITARY DISTRICT No. 2,
JOHNSBURG SANITARY DISTRICT,
TAYCHEEDAH SANITARY DISTRICT No. 1,
TAYCHEEDAH SANITARY DISTRICT No. 3


Joint Quarterly Business Meeting
Thursday, July23rd, 2015
5:00 p.m., at the Taycheedah Town Hall
W4295 Kiekhaefer Parkway, Fond du Lac


The above noted entities will meet to discuss and resolve intra-district issues pertaining to operations, maintenance and repairs of the shared sewer system.


Call to order.
Roll call of participating members.
Approval of the minutes of the April 23rd, 2015 meeting.
Wireless Alarm System.
Shared sewer repair issues.
Preventative Maintenance.
Operation & Maintenance Agreements:
o Discuss amendments to the Agreements.
o Review bills:
 2nd quarter, 2015.
 Disputed bills.
OSG Executive Committee report.
Status of the amendment to the Fond du Lac Sewer Service Area.
Public comment.
Adjournment.



Brenda A. Schneider
Town of Taycheedah Clerk



Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

ROLL CALL OF MEMBERS PRESENT:

Calumet Sanitary District (CSD): President Dick Wehner, Commissioners Dave Burg and Gary Watry.
Fond du Lac Sanitary District No. 2 (FdL#2): Commissioner Bob Giese. Absent: President Brian Balson and Commissioner Tom Beltz.
Johnsburg Sanitary District (JSD): President Franz Schmitz and Commissioner Dennis Lefeber. Absent: Commissioner Ken Schneider.
Taycheedah Sanitary District No. 1 (TSD#1): President Mike Nett. Absent: Commissions Jim Voight and Dan Weber.
Taycheedah Sanitary District No. 3: Commissioner John Rickert. Absent: President Bill Gius and Commissioner Mike Sabel.

Also present: Brenda Schneider, Town of Taycheedah Clerk and Recording Secretary for Johnsburg Sanitary District and Taycheedah Sanitary District No. 3; and Kathy Diederich, Town of Taycheedah Treasurer.

The meeting was called to order at 5:09 p.m. Introductions were made.


APPROVAL OF MINUTES OF THE LAST MEETING

Motion by Franz Schmitz, second by John Rickert, to approve the minutes of the April 23rd, 2015 meeting. Mike Nett, TSD#1, explained that all manholes were located, inspected and ranked based upon condition. Nett indicated during the April 23, 2015, meeting that TSD#1 did not plan to cost-share this expense with the other districts; however, based upon new information, TSD#1 intends to cost-share this project. Motion carried unanimously by voice vote.


WIRELESS ALARM SYSTEM

JSD has recently installed the Missions wireless alarm and monitoring system at both the Malone and Johnsburg lift station.

CSD plans to install a wireless system at their Velvet Beach lift station.

TSD#1 reported experiencing issues with their current alarm system. The reasons are not yet known.


SHARED SEWER REPAIR ISSUES

As noted during approval of the April 23rd, 2015 meeting minutes, Mike Nett, TSD#1 further explained that all 327 manholes were located, inspected and ranked based upon condition. The report will be useful in determining manhole repair needs and scheduling. Based upon this new information, TSD#1 expects to cost-share this project. The cost of the project applicable to the shared sewer was estimated at $5,000.

TSD#1 reported a repair at the Gladstone Beach lift station was completed last week without the need to temporarily suspend upstream flows. Lateral connections at the main were grouted.

PREVENTATIVE MAINTENANCE

TSD#1 reported that they are working with Michels Corp to do manhole repairs and re-surfacing.


OPERATIONS & MAINTENANCE AGREEMENTS

Discuss amendments to the Agreements

TSD#1 has distributed redline/strikeout versions of the draft revised Agreements. Their goal is the have consistency amongst the three districts using the system and to use metered flows at the three lift station for O&M billings. The presidents of the three participating districts have yet to meet for the purpose of developing their response to TSD#1. There was intention to meet within the next 30 days.


Review Quarterly billings

2015-2nd qt. O&M bills planned to be included in the cost-share:
Work logs of various employees were reviewed. The members questioned the benefit to them of re-programming meters.
Jacob Land Surveying-locate and inspect all manholes $8,309.91
Members requested a breakout of expense by location.
Jacob Land Surveying-rank condition of all manholes $1,200.00
Members requested a breakout of expense by location.
Green Bay Pipe & TV-cleaning and televising $36,065.16
Members received letters several months ago regarding each district's cost-share.
Total Energy Systems-Winnebago Dr.-inspection, oil & filter change $697.00
Sabel Mechanical-Brookhaven-replace sump pump $637.76
Total Energy-all 3 locations-(copy not provided) $1,320.00

The districts recently received past due notices from TSD#1. The reasons for the billings were unknown to the districts billed. Kathy Diederich reported having the back-up for these billings that she will distribute to the applicable districts.

Bob Giese departed at 5:50 p.m.


OSG EXECUTIVE COMMITTEE REPORT

Ron Cunzenheim has retired as the staff engineer for the Outlying Sewer Group. Eric Otte, JE Arthur & Associates, has been selected as Ron's replacement.

The expected change in phosphorous output continues to be a major topic of discussion with the Committee.

CSD and the Town of Calumet have yet to execute and return the Amendment to the Agreement Between the City of Fond du Lac and the Outlying Sewer Group. President Wehner will draft his concerns and submit them to the OSG Executive Committee.

East Central Wisconsin Regional Planning Commission remains in suspension with its' work pertaining to the amendment of the Sewer Service Area attributed to the City of Fond du Lac Wastewater Treatment Plant due to the ongoing re-negotiation of the Boundary Agreement between the City and the impacted towns. The Agreement is likely to impact sewer service area planning. The goal of the City and the towns is to complete negotiations by late fall.

The Annual Meeting of the OSG will be September 17th, at the Treatment Plant.


ADJOURNMENT

Motion by Dennis Lefeber, second by John Rickert, to adjourn at 6:19 p.m. Motion carried unanimously by voice vote.


SCHEDULE THE NEXT MEETINGS

Thursday, October 22nd, 2015 TSD#1 will provide refreshments
Thursday, Jan. 28th, 2016 CSD will provide refreshments
Thursday, April 28th, 2016 JSD will provide refreshments
Thursday, July 28th, 2016 TSD#3 will provide refreshments



Attest: __________________________________
Brenda A. Schneider
Town of Taycheedah Clerk



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