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Taycheedah Sanitary District #3
Wednesday, August 26 2015
TIME: 4:00 p.m.
LOCATION: Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order.
Pledge of Allegiance.
Approval of the minutes of the 7/14/15 meeting.
Approval of bills.

Sewer System Maintenance:
1) Consideration and possible action regarding general maintenance and operational issues.
a. Run time/flow reports.
b. Grinder pump and lift station pump issues.
c. Televising and cleaning project.
d. Manhole inspection project.
e. Other maintenance and operational issues.
2) Residential clearwater inspection plan.

Unfinished Business:
1) Discuss the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District No. 1 of the Town of Taycheedah and Town of Taycheedah Sanitary District No. 3.
2) Discuss the Lender's conditions for the waiver of financial audit requirement.
3) Annual City/OSG True-up Analysis.
4) Discuss disputed operation and maintenance billing.

New Business:
1) Consideration and possible award of the Ledge Road meter station build-out.
2) Discuss possible development of property on Lakeview Road currently owned by Dallas Diener.
3) Review and possible acceptance of the 2014 Compliance Maintenance Annual Report.

Public comments and questions pertaining to District business.

Adjournment.

Brenda A. Schneider
Recording Secretary

Please note, that upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at (920) 921-5224.


MINUTES

Members present: President Bill Gius and Commissioners John Rickert and Mike Sabel. Also present were Recording Secretary Brenda Schneider; Eric Otte, JE Arthur & Associates; and, Jeff Butzke, Compass Surveying.

Call to order. President Bill Gius called the meeting to order at 4:00 p.m.

Pledge of Allegiance. The Commission dispensed with the Pledge of Allegiance.

Approval of minutes. Motion by Mike Sabel, second by John Rickert, to approve the minutes of the July 14th, 2015, meeting as distributed. Motion carried (3-0).

Approval of bills. After several concerns and questions regarding maintenance wages noted on Taycheedah Sanitary District #1's O&M billing, motion by Bill Gius, second by Mike Sabel, to approve the bills (order #67-74), totaling $20,245.57, excluding reimbursement of a percentage of the maintenance wages mentioned above, and to authorize the following:
Transfer $20,400.00 from the Operations/User Charge Account to the regular checking account, and
Transfer $1,713.95 the Operations/User Charge Account to the Reserve for Replacement Account.
Motion carried (3-0).

Sewer System Maintenance.
1. Consideration and possible action regarding general maintenance and operational issues.
a. Run time/flow reports. Pump run time reports for Church Road continue to be erratic. Rickert reported the inability to re-inspect five homes on Church Road. The five owners have not responded to the door hangers. A letter will be sent.
b. Grinder pump and lift station pump issues. Evergreen Pump 1 recently went down for a couple of days. Sabel re-set the pump this morning. All systems appear to be normal.
Mike Sabel attempted an inspection of the check valves. He needs a second person to assist.
The Church Road control panel was recently found unlocked and open. Sabel will check with a locksmith regarding re-keying all stations.
c. Televising and cleaning project. Green Bay Pipe & TV has completed the cleaning and televising work. The report indicates tree roots in manhole #231; manhole #243 and #245 are buried; and, a four foot section of main is sagging at Schuster Lane east of Billene Drive. Rieckert checked the video for the tree roots and the sagging pipe. The sagging pipe does not warrant corrective action. Mike Sabel locate the buried manholes. Manhole #234 was found in a driveway and #245 is located in the gravel shoulder. #243 needs a riser. As for the roots in manhole #231, the material around the manhole needs to be excavated and a sealer applied to the exterior of the manhole.
d. Manhole inspection project. Mike Sabel plans to perform the inspections this summer in the same area that was cleaned and televised this spring.
e. Other maintenance and operational issues. None were reported.
2. Residential Inspection Plan. The Inspection Team have been unsuccessful in re-inspecting the remaining five homes on Church Road and there are three prior year violations still outstanding. A letter will be sent to the owners of these particular homes.
The Team has completed approximately 48 inspections this year which is the percentage goal for the year.

Unfinished Business:
1. Discuss the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District No. 1 of the Town of Taycheedah and the Town of Taycheedah Sanitary District No. 3. The Presidents of Taycheedah Sanitary District #3, Johnsburg Sanitary District and Calumet Sanitary District plan to meet to review the draft documents. President Gius intends to present his review of the document to the TSD#3 Commission by the November meeting. A joint meeting is yet to be scheduled.

2. Discuss Lender's conditions for the waiver of financial audit requirements. Dan Hintze, National Exchange Bank & Trust, has submitted a list of requirements. Requirements include maintaining $450,000 in the Debt Service Account and bonding the Treasurer for $100,000.
Motion by Bill Gius, second by Mike Sabel, to proceed with the audit waiver request, to initiate review of the District's financial forecast and to propose action be taken at the October Commission meeting. Motion carried (3-0). President Gius will contact the District's auditor and the bank.
3. Annual City/OSG True-up Analysis. The matter was not discussed.
4. Discuss disputed operation and maintenance billing. A response to Taycheedah Sanitary District #1 will be sent.

New Business:
1. Consideration and possible award of the Ledge Road meter station build-out. Eric Otte, JE Arthur & Associates, the District's Engineer, recommends the Commission not act on the bids today. Otte reported that neither proposal received is complete. The system must be designed to communicate with the City. One bidder did not include a PLC driver and the other bidder did not include a radio. Otte will continue to follow-up with the bidders. As a side note, the manufacturer discontinued the ISCO 4210 flow meter 4-6 weeks ago.
It was noted that the City intends to slowly transition to level sensor radar flow meters.
2. Discuss possible development of property on Lakeview Road currently owned by Dallas Diener. Jeff Butzke, Compass Surveying, outlined possible development plans. One lateral was originally installed for the entire property. There are currently two homes in this area not serviced; one of which is not owned by Diener. In 2002, the homes were exempted from connection until such time as development occurs, per the written request of the former owner.
The Commission advised Butzke that a duplex lift station or individual grinder pumps would need to be constructed, at the expense of others, if Diener proceeds with any development plan.
3. Review and possible acceptance of the 2014 Compliance Maintenance Annual Report (CMAR). Motion by Mike Sabel, second by John Rickert, to accept the 2014 CMAR and to file it with the DNR. Motion carried (3-0).

Public Comment. None.

Adjournment. Motion by Bill Gius, second by Mike Sabel, to adjourn the meeting at 6:18 p.m. Motion carried (3-0).



Attest: __________________________________________
Brenda A. Schneider, District Recording Secretary






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