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Taycheedah Sanitary District #1
Monday, September 28 2015
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order
Approval of Agenda
Approval of August 24, 2015 Regular Business Meeting Minutes

Public Comment - TSD No. 1 Sanitary District Business

Regular Business

Financial Report - Schenck SC
Approve bills/sign checks
Inspector's Report
Maintenance Report
Administrative Clerk's Report

Unfinished Business

1. Update on the calculation of capacity available.
2. Update of Alliant Energy lines issue at N7650/N7652 Cty Rd WH.
3. Update and discussion and possible action on the Manhole Inspection Report Summary of manholes in need of repair/replacement.
4. Discussion and possible action of acquiring a storage building.

New Business

1. Discussion and possible action on the Mercury Hi-Performance agreement.
2. Discussion and possible action of wage increase for Inspection personnel.
3. Discuss and possible action regarding Alliant Energy staking proposed gas line over the sewer main on Fisherman's Road.
4. Discussion and possible action regarding sewer easement at N8896 Welling Beach Road.
5. Discussion and possible action regarding metering multi-unit buildings in the Sandy Beach Business Park.
Date and Time of Next Meeting: October 26, 2015 at 5:00 P.M.

Adjournment
Priscilla Yohann - Administrative Clerk
Taycheedah Sanitary District No. 1

Please Note: Upon reasonable notice efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service please contact Priscilla Yohann at tsd1clerk@charter.net or 920-923-0406.


MINUTES

TAYCHEEDAH SANITARY DISTRICT NO. 1
REGULAR BUSINESS MEETING
SEPTEMBER 28, 2015 - 5:00 P.M.
TAYCHEEDAH TOWN HALL
W4295 KIEKHAEFER PARKWAY
FOND DU LAC, WI 54937-6802


Call to Order
Meeting was called to order by M. Nett at 5:00 P.M.

Present: Commissioners: M. Nett, D. Weber, J. Voight
Administrative Clerk: P. Yohann
Inspection: A. Karls
Absent: Inspection: Mark Grebe
Maintenance: M. Haensgen
Schenck, SC: K. Diederich

Approval of Agenda
Motion: by M. Nett, second by J. Voight, to approve the Agenda.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of August 24, 2015 Regular Business Meeting Minutes
Motion: by M. Nett, second by D. Weber, to approve the August 24, 2015 Regular Business Meeting Minutes.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of August 24, 2015 Special Business Meeting Minutes
Motion: by J. Voight, second by D. Weber, to approve the August 24, 2015 Special Business Meeting Minutes.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Public Comment
None


REGULAR BUSINESS

Financial Report
Financial statements were discussed.
Motion: by J. Voight, second by M. Nett, to approve the Financial Statements.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of Bills/Sign checks
Motion: by M. Nett, second by J. Voight, to approve the bills and sign the checks.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


Inspection Report - M. Grebe & A. Karls
Copies of the detailed log of inspection activities during the month of September 2015 are on file.
A. Karls reported on conducting various locates and inspections.
The laterals and split lots in the Sandy Beach Business Park were discussed. Concerns were raised due to the absence of laterals for some parcels. M. Nett will contact E. Otte for his recommendations.
A clean-out is broken in the Sandy Beach Business Park. A. Karls will get the necessary information as to location so that the owner can be notified of the required repairs.

Maintenance Report - M. Haensgen
A copy of the detailed log of maintenance activities during the month of September 2015 is on file.
No report was given due to the absence of M. Haensgen.

Administrative Clerk's Report - P. Yohann
A copy of the detailed log of administrative activities during the month of September 2015 is on file.
The CMAR report was submitted and a response of a GPA of 4 was received.
A letter was sent to the owner of N7645 North Peebles Lanes regarding the uncovering of the buried
manhole. He responded that TSD#1's personnel should proceed with the work and to bill him accordingly.
A payment from TSD#3 was received for the 4th quarter 2014 and partial payment of the 1st quarter 2015 O&M charges. Maintenance wages were omitted, which had been approved previously at the Joint meeting.
An estimate for $1,157.41 from Total Energy Systems for repairs at the Brookhaven Lift Station was received and distributed for review.
Motion: by D. Weber, second by M. Nett, to approve Total Energy Systems' Estimate No. 7243 in the amount of $1,157.41 and proceed with the repairs at the Brookhaven Lift Station.
Vote: Ayes: 3, Opposed: 0 - Motion carried.



OLD BUSINESS

1. Discussion and possible action on the update of capacity available.
This item is tabled until the availability of the report from E. Otte.

2. Update of Alliant Energy lines issue at N7650/N7652 Cty Rd WH.
M. Nett reported there is no additional information at this time.

3. Update and discussion and possible action on the Manhole Inspection Report Summary of manholes in need of repair/replacement.
M. Nett reported E. Otte is in the process of prioritizing the needed repairs.

4. Discussion and possible action of acquiring a storage building.
M. Nett and A. Karls met with M. Sabel to review the current inventory. Three options were discussed: 1. Remove obsolete items and put remaining inventory in the Township's shed, 2. Construct a lean-to on the shed and combine inventories with the Town of Taycheedah and TSD#3 with a checklist if something is used from one of the other districts. M. Sabel will contact TSD#3 if this would be agreeable, and 3. Do nothing. An update will be provided at the next meeting.



NEW BUSINESS

1. Discussion and possible action on the Mercury Hi-Performance agreement.
Discussion was held regarding the capacity allotted to Mercury, how billing is determined/processed, and metering. J. Voight will compose an email regarding billing, and A. Karls will visit the site and review their metering process.

2. Discussion and possible action of wage increase for Inspection personnel.
Discussion was held as to the duties involved and current wage paid by other districts. It was decided to preserve the wage as is as it is in line with the other districts.


3. Discuss and possible action regarding Alliant Energy staking proposed gas line over the sewer main on Fisherman's Road.
M. Nett reported the matter is resolved. Upon meeting with E. Otte at the various sites it was determined the first half of the sites were acceptable with E. Otte, and Alliant has agreed to move the second half of the sites.

4. Discussion and possible action regarding sewer easement at N8896 Welling Beach Road.
M. Nett reported after communication with the owner, their engineer, and E. Otte, a description will be developed by their engineer and will be forwarded to M. DeVries, who will create the easement document.
5. Discussion and possible action regarding metering multi-unit buildings in the Sandy Beach Business Park.
Discussion was held regarding the meters already installed and the future ramifications of non-payment of services by the owners. A list of the current units was distributed. The owners were determined from the GIS website as no special assessments had been received. It was decided to have E. Otte consult on the issue. M. Nett will contact one of the owners of the business park to discuss the district's concerns.


Meeting Adjournment.
Motion: by J. Voight, second by M. Nett, to adjourn.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Adjournment: Meeting adjourned at 6:20 PM.



Respectfully submitted by:


Priscilla Yohann, Secretary
Taycheedah Sanitary District No. 1






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