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Taycheedah Sanitary District #3
Wednesday, October 14 2015
TIME: 4:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order.
Pledge of Allegiance.
Approval of the minutes of the 9/17/15 meeting.
Approval of bills.

Sewer System Maintenance:
1) Consideration and possible action regarding general maintenance and operational issues.
a. Run time/flow reports.
b. Grinder pump and lift station pump issues.
c. Televising and cleaning project.
d. Manhole inspection project.
e. Other maintenance and operational issues.
2) Residential clearwater inspection plan.

Unfinished Business:
1) Consideration and possible award of the Ledge Road meter station build-out.
2) Discuss Alliant's plan to cross Church Road laterals with a natural gas line.
3) Status of Lender's waiver of financial audit requirement.
4) Discuss the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District No. 1 of the Town of Taycheedah and Town of Taycheedah Sanitary District No. 3.
5) Discuss disputed operation and maintenance billing.

New Business:


Public comments and questions pertaining to District business.

Adjournment.

Brenda A. Schneider
Recording Secretary


Please note, that upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at (920) 921-5224.

MINUTES

TAYCHEEDAH SANITARY DISTRICT #3
MONTHLY COMMISSION MEETING
OCTOBER 14, 2015
4:00 P.M.
TAYCHEEDAH TOWN HALL



Members present: President Bill Gius and Commissioners John Rickert and Mike Sabel. Also present was Recording Secretary Brenda Schneider.

Call to order. President Bill Gius called the meeting to order at 4:04 p.m.

Pledge of Allegiance. The Pledge of Allegiance was recited.

Approval of minutes. Motion by Bill Gius, second by John Rickert, to approve the minutes of the September 17th, 2015, meeting as distributed. Motion carried (3-0).

Approval of bills. Motion by Bill Gius, second by John Rickert, to approve the bills (order #86-98), totaling $10,603.98, and to authorize the following:
Transfer $10,600.00 from the Operations/User Charge Account to the regular checking account,
Ratify the semi-annual loan payment $168,800 ($150,000 principal and $18,800 interest)
Motion carried (3-0).

Sewer System Maintenance.
1. Consideration and possible action regarding general maintenance and operational issues.
a. Run time/flow reports. September pump run time reports for all lift stations were distributed. Church Road flows remain erratic. There were noticeable increases in starts at every location during rain events.
b. Grinder pump and lift station pump issues. No issues to report at this time. It was noted that Victor will contact a plumber to determine where the sump pump and down spouts are plumbed to.
c. Televising and cleaning project. Green Bay Pipe & TV's report indicates tree roots in manhole #231. The material around the manhole needs to be excavated and a sealer applied to the exterior of the manhole. Jason Guelig will do this work in the near future.
d. Manhole inspection project. Mike Sabel plans to perform the inspections this year in the same area that was cleaned and televised this spring.
e. Other maintenance and operational issues. Nothing to report.
2. Residential Inspection Plan. The Inspection Team have been unsuccessful in re-inspecting the remaining five homes on Church Road and there are three prior year violations still outstanding. A reminder letter will be sent as soon as possible.
The Team has completed approximately 48 inspections this year; their percentage goal for the year.

Unfinished Business:
1. Consideration and possible award of the Ledge Road meter station build-out. The following bids were received: $29,645.00 by D.E. Thome Electrical; $29,755.00 by Pieper Electric, Inc.; and, $31,688.00 by Helmer Electric Inc. Motion by Bill Gius, second by John Rickert, to award the contract to Helmer Electric, Inc., noting disqualification of bids from Thome and Pieper for failure to comply with bid submittal requirements. Motion carried (3-0).
2. Discuss Alliant's plan to cross Church Road laterals with a natural gas line. Natural gas is being installed on Church Road. They will directional bore the pipe. Planned depth is not pre-reported. The work should not affect the lift station; however, it is unknown if laterals will be impacted. More information is needed.
3. Status of Lender's waiver of financial audit requirement. Dan Hintze, National Exchange Bank & Trust, has submitted a list of requirements. Requirements include maintaining $450,000 in the Debt Service Account and bonding the Treasurer for $100,000.
Kathy Diederich, Schenck, updated the District's cash flow projections. Diederich finds the District in a sound financial position, and therefore fully capable of meeting NEBAT's conditions.
John Rickert completed the bond application.

4. Discuss the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District No. 1 of the Town of Taycheedah and the Town of Taycheedah Sanitary District No. 3. The Presidents of Taycheedah Sanitary District #3, Johnsburg Sanitary District and Calumet Sanitary District plan to meet to review the draft documents. President Gius intends to present his review of the document to the TSD#3 Commission by the November meeting. A joint meeting is yet to be scheduled.
5. Discuss disputed operation and maintenance billing. A response to Taycheedah Sanitary District #1 will be sent.

New Business:
None.

Next meeting date. The next meeting will be held on November 18th.

Public Comment. None.

Adjournment. Motion by Bill Gius, second by John Rickert, to adjourn the meeting at 4:57 p.m. Motion carried (3-0).



Attest: __________________________________________
Brenda A. Schneider, District Recording Secretary




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