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Calumet San. Dist., Town of Fond du Lac San. Dist. #2, Johnsburg San. Dist., Taycheedah San. Dist. #1 and Taycheedah San. Dist. #3
Thursday, October 22 2015
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Joint Quarterly Business Meeting

AGENDA

The above noted entities will meet to discuss and resolve intra-district issues pertaining to operations, maintenance and repairs of the shared sewer system.


Call to order.
Roll call of participating members.
Approval of the minutes of the July 23rd, 2015 meeting.
Wireless Alarm System.
Shared sewer repair issues.
Preventative Maintenance.
Operation & Maintenance Agreements:
o Discuss amendments to the Agreements.
o Review bills:
 3rd quarter, 2015.
 Disputed bills.
OSG Executive Committee report.
Status of the amendment to the Fond du Lac Sewer Service Area.
Public comment.
Adjournment.



Brenda A. Schneider
Town of Taycheedah Clerk



Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.

MINUTES

CALUMET SANITARY DISTRICT
FOND DU LAC SANITARY DISTRICT NO. 2
JOHNSBURG SANITARY DISTRICT
TAYCHEEDAH SANITARY DISTRICT NO. 1
TAYCHEEDAH SANITARY DISTRICT NO. 3
JOINT QUARTERLY BUSINESS MEETING
OCTOBER 22nd, 2015
5:00 P.M.
TAYCHEEDAH TOWN HALL


ROLL CALL OF MEMBERS PRESENT:

Calumet Sanitary District (CSD): Commissioners Dave Burg and Gary Watry. Absent: President Dick Wehner.
Fond du Lac Sanitary District No. 2 (FdL#2): Commissioner Bob Giese. Absent: President Brian Balson and Commissioner Tom Beltz.
Johnsburg Sanitary District (JSD): President Franz Schmitz and Commissioners Dennis Lefeber and Ken Schneider.
Taycheedah Sanitary District No. 1 (TSD#1): President Mike Nett and Commissions Jim Voight and Dan Weber.
Taycheedah Sanitary District No. 3: President Bill Gius and Commissioner John Rickert. Absent: Commissioner Mike Sabel.

Also present: Brenda Schneider, Town of Taycheedah Clerk and Recording Secretary for Johnsburg Sanitary District and Taycheedah Sanitary District No. 3; Kathy Diederich, Town of Taycheedah Treasurer; Eric Otte, OSG Staff Engineer.

The meeting was called to order at 5:04 p.m.

APPROVAL OF MINUTES OF THE LAST MEETING

Motion by Mike Nett, second by Bill Gius, to approve the minutes of the July 23rd, 2015 meeting. Motion carried unanimously by voice vote.

OSG EXECUTIVE COMMITTEE REPORT

Eric Otte, JE Arthur & Associates, has been selected to represent the Outlying Sewer Group as its staff engineer.

Eric reported that the expected change in phosphorous output continues to be a major topic of discussion with the Committee. It was noted that the DNR has yet to finalize the level of phosphorus that will be acceptable. The City has been experimenting with low-cost and no-cost pilot processes. Recognizing that agriculture and other uses contribute phosphorus to the lakes and streams, the City is looking at both upstream and in-plant treatment options. They are researching incentivizing grassy waterways as an additional way of reducing phosphorus run-off. The City reports that their studies to date indicate that the costs may be substantially lower than first estimated.

STATUS OF THE AMENDMENT TO THE FOND DU LAC SEWER SERVICE AREA

East Central Wisconsin Regional Planning Commission remains in suspension with its' work pertaining to the amendment of the Sewer Service Area attributed to the City of Fond du Lac Wastewater Treatment Plant due to the ongoing re-negotiation of the Boundary Agreement between the City and the impacted towns. The Agreement is likely to impact sewer service area planning.

WIRELESS ALARM SYSTEM

CSD has installed a wireless system at their Velvet Beach lift station.



SHARED SEWER REPAIR ISSUES

TSD#1 reported that there have been no issues during the most recent quarter, with the exception of Brookhaven was sending false alarms due to a drop in voltage. The matter has been resolved.

PREVENTATIVE MAINTENANCE

FDL#2 plans to participate in joint bidding thru the OSG for televising to be done early 2016. Eric Otte will orchestrate the bidding process.

Bob Giese departed at 5:35 p.m.

OPERATIONS & MAINTENANCE AGREEMENTS

Discuss amendments to the Agreements

TSD#1 has distributed redline/strikeout versions of the draft revised Agreements. Their goal is the have consistency amongst the three districts using the system and to use metered flows at the three lift station for O&M billings. The presidents of the three participating districts have yet to meet for the purpose of developing their response to TSD#1. CSD will circulate their comments.

Mike Nett departed at 5:50 pm.

Review Quarterly billings

2015-3rd qt. O&M bills planned to be included in the cost-share:
Work logs of various employees were reviewed.
J. E. Arthur and Associates, Inc.-review manhole survey $350.00
Members requested a breakout by ratio.
GPS location of manholes will not be shared.
Rating of manholes on the shared sewer to be shared.
J. E. Arthur and Associates, Inc.-review televising reports $650.00
Members requested a breakout by shared sewer footage.
J. E. Arthur and Associates, Inc.-review televising reports $300.00
Members requested a breakout by shared sewer footage.
Michels-N8828 Gladstone Beach-repair leak (item may not be shared) $3,750.00
Members question if leak was in main or at a lateral connection.
Total Energy Systems-Gladstone-inspection, oil & filter change $559.00
Total Energy Systems-Brookhaven-inspection, oil & filter change $559.00
Total Energy Systems-Brookhaven-install add'l voltage sensors for Gen Tracker $1,208.27
Energenecs-unknown location-repair floats $699.17
Energenecs-unknown location-repair sensors $900.00

John Rickert discussed the lack of permit requirements when utility contractors are working in the rights-of-way. In the absence of a permit, no project details are received. Directional boring has damaged laterals in the City. The towns, not sanitary districts, have the authority to adopt an ordinance. It was reported that Attorney Parmentier plans to research the matter. He may develop a template ordinance for the interested towns.

ADJOURNMENT

Motion by Dennis Lefeber, second by Bill Gius, to adjourn at 6:02 p.m. Motion carried unanimously by voice vote.





SCHEDULE THE NEXT MEETINGS

Thursday, Jan. 28th, 2016 CSD will provide refreshments
Thursday, April 28th, 2016 JSD will provide refreshments
Thursday, July 28th, 2016 TSD#3 will provide refreshments
Thursday, October 27th, 2016 TSD#1 will provide refreshments



Attest: __________________________________
Brenda A. Schneider
Town of Taycheedah Clerk



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