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Taycheedah Sanitary District #1
Monday, October 26 2015
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order
Approval of Agenda
Approval of September 28, 2015 Regular Business Meeting Minutes

Public Comment - TSD No. 1 Sanitary District Business

Regular Business

Financial Report - Schenck SC
Approve bills/sign checks
Inspector's Report
Maintenance Report
Administrative Clerk's Report

Unfinished Business

1. Update on the calculation of capacity available.
2. Update of Alliant Energy lines issue at N7650/N7652 Cty Rd WH.
3. Update and discussion and possible action on the Manhole Inspection Report Summary of manholes in need of repair/replacement.
4. Discussion and possible action of acquiring a storage building.
5. Discussion and possible action on the Mercury Hi-Performance agreement.
6. Discussion and possible action regarding sewer easement at N8896 Welling Beach Road.
7. Discussion and possible action regarding metering multi-unit buildings in the Sandy Beach Business Park.
New Business

1. Discussion and possible action on the encroachment of the easement at N8434 Minawa Beach Road.
2. Discussion and possible action of wage increase for Inspection personnel.
3. Discussion and possible action on the approval of the O&M Agreements with Calumet Sanitary District, Johnsburg Sanitary District, and Taycheedah Sanitary District No. 3.
4. Discussion and possible action on the request for the annual discharge by Mercury Racing.

Date and Time of Next Meeting: November 16, 2015 at 5:00 P.M.

Adjournment

Priscilla Yohann - Administrative Clerk
Taycheedah Sanitary District No. 1

Please Note: Upon reasonable notice efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service please contact Priscilla Yohann at tsd1clerk@charter.net or 920-923-0406.


MINUTES

TAYCHEEDAH SANITARY DISTRICT NO. 1
REGULAR BUSINESS MEETING
OCTOBER 26, 2015 - 5:00 P.M.
TAYCHEEDAH TOWN HALL
W4295 KIEKHAEFER PARKWAY
FOND DU LAC, WI 54937-6802



Call to Order
Meeting was called to order by M. Nett at 5:00 P.M.

Present: Commissioners: M. Nett, D. Weber, J. Voight
Administrative Clerk: P. Yohann
Inspection: Mark Grebe, A. Karls
Maintenance: M. Haensgen
Absent: Schenck, SC: K. Diederich

Approval of Agenda
Motion: by M. Nett, second by J. Voight, to approve the Agenda.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of September 28, 2015 Regular Business Meeting Minutes
Motion: by J. Voight, second by D. Weber, to approve the September 28, 2015 Regular Business Meeting Minutes.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Public Comment
None


REGULAR BUSINESS

Financial Report
Financial statements were discussed.
Motion: by J. Voight, second by D. Weber, to approve the Financial Statements.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of Bills/Sign checks
Motion: by M. Nett, second by J. Voight, to approve the expense of $37.00 for the OSG meeting.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Motion: by J. Voight, second by M. Nett, to approve the bills and sign the checks.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Inspection Report - M. Grebe & A. Karls
Copies of the detailed log of inspection activities during the month of October 2015 are on file.
A. Karls reported five locates had been conducted.
Discussion was held regarding the repairs conducted at Gladstone Beach Road as to whose responsibility it is for payment. It is not a shared expense and TSD#1 is responsible for the expense.

Maintenance Report - M. Haensgen
A copy of the detailed log of maintenance activities during the month of October 2015 is on file.
M. Haensgen questioned if the quote for repair at Brookhaven Lift Station was approved. P. Yohann will check on the status of it.

Administrative Clerk's Report - P. Yohann
A copy of the detailed log of administrative activities during the month of October 2015 is on file.
P. Yohann reported on sending letters to new customers with an insertion of an article from the
Newsletter of what not to put into the system, letters to the upstream districts requesting return of the signed Agreements, and issues with statements by Schenck which created numerous phone calls from customers. It was decided a follow-up letter to the upstream districts be sent.


OLD BUSINESS

1. Discussion and possible action on the update of capacity available.
This item is tabled until the availability of the report from E. Otte.

2. Update of Alliant Energy lines issue at N7650/N7652 Cty Rd WH.
P. Yohann will request an update from M. DeVries.

3. Update and discussion and possible action on the Manhole Inspection Report Summary of manholes in need of repair/replacement.
E. Otte is in the process of prioritizing the needed repairs.

4. Discussion and possible action of acquiring a storage building.
M. Nett reported on discussions with J. Guelig. If there is not any more interest in pursuing this issue, it will be eliminated from the Agenda.

5. Discussion and possible action on the Mercury Hi-Performance agreement.
A report is being compiled by E. Otte.

6. Discussion and possible action regarding sewer easement at N8896 Welling Beach Road.
M. Nett reported a new easement was drafted by M. DeVries, approved by E. Otte, and will be signed and notarized.
Motion: by M. Nett, second by D. Weber, to accept the new sewer easement document as drafted by M. DeVries at N8896 Welling Beach Road.
Vote: Ayes: 3, Opposed: 0 - Motion carried.
7. Discussion and possible action regarding metering multi-unit buildings in the Sandy Beach Business Park.
Discussion was held regarding the circumstances of the lots being divided and single-use vs multiple-use charges. M. Nett will consult E. Otte.


NEW BUSINESS

1. Discussion and possible action on the encroachment of the easement at N8434 Minawa Beach Road.
The submitted drawing was reviewed and discussion was held. M. Nett will contact E. Freiberg, who conducted the survey, for clarification and to express the concerns of the Commission that the new building will not encroach on the easement.


2. Discussion and possible action of wage increase for Inspection personnel.
Discussion was held as to the current wage paid by other districts and the desire by A. Karls to equalize the fees for TSD#1, Johnsburg, and TSD#3 districts. The other districts currently pay
$125 per inspection, which includes mileage. J. Voight expressed the desire to table the issue until the logs can be analyzed. It was decided to place on next month's Agenda discussion regarding having separate line items for hook-up and inspection.
Motion: by M. Nett, second by D. Weber, to pay $125 per new inspection to the Inspection personnel.
Vote: Ayes: 2, Opposed: 1 - Motion carried.

3. Discuss and possible action on the approval of the O&M Agreements with Calumet Sanitary District, Johnsburg Sanitary District, and Taycheedah Sanitary District No. 3.
M. Nett reported one of the districts had referred the document to their attorney for review. P. Yohann will send a follow-up letter to the districts requesting action.

4. Discussion and possible action on the request for the annual discharge by Mercury Racing.
The request was forwarded to E. Otte for consideration.
Motion: by M. Nett, second by D. Weber, to accept the request for the annual discharge by Mercury Racing as per their email of October 19, 2015.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


Meeting Adjournment.
Motion: by M. Nett, second by J. Voight, to adjourn.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Adjournment: Meeting adjourned at 6:17 PM.



Respectfully submitted by:


Priscilla Yohann, Secretary
Taycheedah Sanitary District No. 1




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