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Taycheedah Sanitary District #3
Wednesday, November 11 2015
TIME: 4:00 p.m.
LOCATION: at the Town of Taycheedah
Monthly Meeting

AGENDA

Call to order.
Pledge of Allegiance.
Approval of the minutes of the 10/14/15 meeting.
Approval of bills.

Sewer System Maintenance:
1) Consideration and possible action regarding general maintenance and operational issues.
a. Run time/flow reports.
b. Grinder pump and lift station pump issues.
c. Televising and cleaning project.
d. Manhole inspection project.
e. Other maintenance and operational issues.
2) Residential clearwater inspection plan.

Unfinished Business:
1) Discuss televising the Church Road laterals in response to Alliant's recent installation of natural gas.
2) Discuss the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District No. 1 of the Town of Taycheedah and Town of Taycheedah Sanitary District No. 3.

New Business:
1) Consideration and possible approval of a resolution authorizing the waiver of the annual audit requirement, under specific conditions established by the lien holder, as currently stipulated in the District's loan documents held by National Exchange Bank & Trust.
2) Consideration and possible action regarding investments.
3) Consideration and possible approval of the 2015 property tax levy.
4) Discuss administrative support.

Schedule the next meeting.

Public comments and questions pertaining to District business.

Adjournment.

Brenda A. Schneider
Recording Secretary


Please note, that upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at (920) 921-5224.



MINUTES

TAYCHEEDAH SANITARY DISTRICT #3
MONTHLY COMMISSION MEETING
NOVEMBER 11, 2015
4:00 P.M.
TAYCHEEDAH TOWN HALL



Members present: President Bill Gius and Commissioner Mike Sabel. Also present were Recording Secretary Brenda Schneider; Dan Hintze, National Exchange Bank & Trust; and, Kathy Diederich, Schenck. Excused: Commissioner John Rickert.

Call to order. President Bill Gius called the meeting to order at 4:00 p.m.

Pledge of Allegiance. The Pledge of Allegiance was recited.

Approval of minutes. Motion by Mike Sabel, second by Bill Gius, to approve the minutes of the October 14th, 2015, meeting as distributed. Motion carried (2-0).

Approval of bills. Motion by Bill Gius, second by Mike Sabel, to approve the bills (order #99-109), totaling $15,969.39, and to authorize the following:
Transfer $16,000.00 from the Operations/User Charge Account to the regular checking account, and
Transfer $50,000.00 from the Operations/User Charge Account to the Debt Service Account (2014 per Kathy Diederich, Schenck).
Motion carried (2-0).

Sewer System Maintenance.
1. Consideration and possible action regarding general maintenance and operational issues.
a. Run time/flow reports. October's pump run time reports for all lift stations were distributed. There were no noticeable issues.
b. Grinder pump and lift station pump issues. A new gasket was installed in the Braun grinder pump station. It was noted that Carolyn Victor will demolish the former Fife home in the near future. The District will make contact as to the timing of the sewer disconnect for inspection purposes.
c. Televising and cleaning project. Green Bay Pipe & TV's report indicates tree roots in manhole #231. The material around the manhole needs to be excavated and a sealer applied to the exterior of the manhole. Jason Guelig will do this work in the near future.
d. Manhole inspection project. Mike Sabel plans to perform the inspections this year in the same area that was cleaned and televised this past spring.
e. Other maintenance and operational issues. The concrete for the Ledge Road metering station will be poured on Monday. Also, the District's Engineer initiated a minor design change regarding the conduit connection to the vault.
2. Residential Inspection Plan. The Inspection Team have been unsuccessful in re-inspecting five homes on Church Road; and, there are three prior year violations still outstanding. A reminder letter was mailed to the three homeowners with outstanding violations. Inspector Rickert has yet to receive a response as directed by the letter. A letter also needs to be sent to the five homeowners on Church Road as soon as possible. President Gius will check into a Sheriff's Department escort.

Unfinished Business:
1. Discuss televising the Church Road laterals in response to Alliant's recent installation of natural gas. Mike Sabel reported that the gas main is a maximum of 32" below grade. Code requires the sewer be a minimum of 42". Therefore, there should be no conflict.
2. Discuss the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District No. 1 of the Town of Taycheedah and the Town of Taycheedah Sanitary District No. 3. The Presidents of Taycheedah Sanitary District #3, Johnsburg Sanitary District and Calumet Sanitary District plan to meet to review the draft documents. President Gius presented his critique of the document to the TSD#3 Commission. Brenda Schneider will attempt scheduling the joint meeting in December.


New Business:
1. Consideration and possible approval of a resolution authorizing the waiver of the annual audit requirement, under specific conditions established by the lien holder, as currently stipulated in the District's loan documents held by National Exchange Bank & Trust. Motion by Bill Gius, second by Mike Sabel, to adopt the Resolution Providing Financial Assurances to the National Exchange Bank and Trust in Lieu of Conducting Annual Audit, conditions as delineated by National Exchange Bank & Trust. Motion carried (2-0).
2. Consideration and possible action regarding investments. The District's Debt Reserve CD, currently held by the Bank of Fond du Lac, matures on 11/23/15. The current value is $222,450.31. Motion by Mike Sabel, second by Bill Gius, to redeem the CD at the Bank of Fond du Lac, invest the funds in a CD at National Exchange Bank & Trust, for a term of 60-months, at a rate of 1% interest, funds from the Debt Service Account will be added to the CD so as to have a value of $450,000, per the agreement with National Exchange Bank & Trust regarding financial assurance, noting that the CD will be redeemed upon maturity with the funds to be applied to the last three installment payments. Motion carried (2-0).
3. Consideration and possible approval of the 2015 property tax levy. Motion by Bill Gius, second by Mike Sabel, to levy the 2015 property tax of $244,446.07 ($1.425 tax rate), against all real and personal property, payable 2016. Motion carried (2-0).
4. Discuss administrative support. On January 22nd, 2015, the Commission took action to contribute $50.00 per month to the Town for administrative support. The checks have yet to be released to the Town. The Commission is re-considering the gesture. Brenda Schneider was directed to not release the checks until further noticed.

Next meeting date. The next meeting will be held on December 16th, at Tommy J's, Johnsburg.

Public Comment. None.

Adjournment. Motion by Bill Gius, second by Mike Sabel, to adjourn the meeting at 4:56 p.m. Motion carried (2-0).



Attest: __________________________________________
Brenda A. Schneider, District Recording Secretary




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Town of Taycheedah
Fond du Lac County, Wisconsin
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