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Taycheedah Sanitary District #1
Monday, November 16 2015
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order
Approval of Agenda
Approval of October 26, 2015 Regular Business Meeting Minutes

Public Comment - TSD No. 1 Sanitary District Business

Regular Business

Financial Report - Schenck SC
Approve bills/sign checks
Inspector's Report
Maintenance Report
Administrative Clerk's Report

Unfinished Business

1. Update on the calculation of capacity available.
2. Update of Alliant Energy lines issue at N7650/N7652 Cty Rd WH.
3. Update and discussion and possible action on the Manhole Inspection Report Summary of manholes in need of repair/replacement.
4. Discussion and possible action on the Mercury Hi-Performance agreement.
5. Discussion and possible action regarding metering multi-unit buildings in the Sandy Beach Business Park.
6. Discussion and possible action on the encroachment of the easement at N8434 Minawa Beach Road.
7. Discussion and possible action on the approval of the O&M Agreements with Calumet Sanitary District, Johnsburg Sanitary District, and Taycheedah Sanitary District No. 3.
8. Review and discussion for possible action the payment of a $125 flat fee for inspections.
New Business

1. Discussion and possible action on having separate hook-up and inspection fees paid by customer and TSD#1.
2. Discussion and possible action of reimbursement for new sewer easement costs at N8996 Welling Beach Road.

Date and Time of Next Meeting: December 14, 2015 at 5:00 P.M.

Adjournment

Priscilla Yohann - Administrative Clerk
Taycheedah Sanitary District No. 1
Please Note: Upon reasonable notice efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service please contact Priscilla Yohann at tsd1clerk@charter.net or 920-923-0406.


MINUTES

TAYCHEEDAH SANITARY DISTRICT NO. 1
REGULAR BUSINESS MEETING
NOVEMBER 16, 2015 - 5:00 P.M.
TAYCHEEDAH TOWN HALL
W4295 KIEKHAEFER PARKWAY
FOND DU LAC, WI 54937-6802



Call to Order
Meeting was called to order by M. Nett at 5:06 P.M.

Present: Commissioners: M. Nett, J. Voight
Administrative Clerk: P. Yohann
Inspection: A. Karls
Absent: Commissioner: D. Weber
Inspection: M. Grebe
Maintenance: M. Haensgen
Schenck, SC: K. Diederich

Approval of Agenda
Motion: by M. Nett, second by J. Voight, to approve the Agenda.
Vote: Ayes: 2, Opposed: 0 - Motion carried.

Approval of October 26, 2015 Regular Business Meeting Minutes
J. Voight requested in the Inspection Report regarding the Gladstone Beach repair the wording of "It is not a shared expense, and TSD#1 is responsible for the expense." be added. M. Nett requested on Page 3, Item 2 the word "charge" be changed to "pay."
Motion: by J. Voight, second by M. Nett, to approve the Agenda with amendments.
Vote: Ayes: 2, Opposed: 0 - Motion carried.

Public Comment
None


REGULAR BUSINESS

Financial Report
Financial statements were discussed.
Motion: by J. Voight, second by M. Nett, to approve the Financial Statements.
Vote: Ayes: 2, Opposed: 0 - Motion carried.

Approval of Bills/Sign checks
Motion: by J. Voight, second by M. Nett, to approve the bills and sign the checks.
Vote: Ayes: 2, Opposed: 0 - Motion carried.

Inspection Report - A. Karls
Copies of the detailed log of inspection activities during the month of November 2015 are on file.
A. Karls reported seven locates had been conducted. Many are due to the fact of customers changing from LP to natural gas.

Maintenance Report - M. Haensgen
A copy of the detailed log of maintenance activities during the month of November 2015 is on file.
No report was given.


Administrative Clerk's Report - P. Yohann
A copy of the detailed log of administrative activities during the month of November 2015 is on file.
P. Yohann reported on still fielding numerous calls due to the error by Schenck, contacting E. Otte and M. DeVries for updates, sending reminder letters to upstream districts requesting return of the signed Agreements, issuing a permit for W4615 Lakepark Drive, receiving notification from
B. Schneider of the elimination of posting at two sites, and disposing of old computer equipment.
Form PC-505 "Special District Apportionment" was filed, and the tax roll was discussed.
Diggers Hotline has sent a notice of no fee increase for 2016.
Social security numbers were asked to be verified.
A Newsletter will be included with the December statement.


OLD BUSINESS

1. Discussion and possible action on the update of capacity available.
A report from E. Otte was distributed in which it states available capacity being in the amount of 900 population or 346 single-family lots.

2. Update of Alliant Energy lines issue at N7650/N7652 Cty Rd WH.
P. Yohann received notice from M. DeVries of no news, and he will follow-up the week of
November 16. P. Yohann will request an update in two weeks' time.

3. Update and discussion and possible action on the Manhole Inspection Report Summary of manholes in need of repair/replacement.
E. Otte's report was distributed. Discussion was held. Clarification is needed on what some of the headings of the columns represented. J. Voight will contact him.

4. Discussion and possible action on the Mercury Hi-Performance agreement.
A report is being compiled by E. Otte.
5. Discussion and possible action regarding metering multi-unit buildings in the Sandy Beach Business Park.
It was suggested E. Otte be invited to attend the December meeting to discuss various issues.

6. Discussion and possible action on the encroachment of the easement at N8434 Minawa Beach Road.
M. Nett will contact E. Freiberg, who conducted the survey, for clarification and to express the concerns of the Commission that the new building will not encroach on the easement.

7. Discuss and possible action on the approval of the O&M Agreements with Calumet Sanitary District, Johnsburg Sanitary District, and Taycheedah Sanitary District No. 3.
P. Yohann reported receiving notification from Calumet Sanitary District that they are working with their attorney on the Agreement and hoped to have a joint meeting.

8. Review and discussion for possible action of the payment of a $125 flat fee for inspections.
J. Voight stated this topic is in conjunction with Item No. 1 under New Business and believes the district should not make a decision without all of the facts for the record. He presented an analysis of costs, Addendum A. Discussion was held. M. Nett stated he agreed the same charge of $150.00 per inspection as other districts should be charged to customers.




NEW BUSINESS

1. Discussion and possible action on having separate hook-up and inspection fees paid by customer and TSD#1.
See Item No. 8 under Old Business.

2. Discussion and possible action of reimbursement for new sewer easement costs at N8996 Welling Beach Road.
E. Otte was consulted on the topic. His opinion was that the customer should have found the conflict through the normal exercise of having a site plan completed, and technically the district did not need the easement revised and incurred attorney fees. He didn't believe the district had any liability to incur their expense or portion of. P. Yohann will draft a letter to the customer stating the district's position.

Meeting Adjournment.
Motion: by J. Voight, second by M. Nett, to adjourn.
Vote: Ayes: 2, Opposed: 0 - Motion carried.

Adjournment: Meeting adjourned at 6:09 PM.



Respectfully submitted by:


Priscilla Yohann, Secretary
Taycheedah Sanitary District No. 1





























TAYCHEEDAH SANITARY DISTRICT NO. 1
REGULAR BUSINESS MEETING
NOVEMBER 16, 2015 - 5:00 P.M.
TAYCHEEDAH TOWN HALL
W4295 KIEKHAEFER PARKWAY
FOND DU LAC, WI 54937


ADDENDUM A

Overview of Inspection Compensation

Old Plan (prior to 10/1/15) New Plan

Wage information $26/hour $90.51/hour

Hours/Inspection 1.33 1.33

Wage Cost/Inspection $34.58 $120.38

Mileage/Inspection $4.62 0

Social Security $2.65 $9.21

Workman's Comp (Estimate) $1.09 $1.09

General Liability $4.76 $4.76

Administrative $3.77 $3.77

Total Cost: $46.85 $143.83


Notes:

Administrative does not include any paper or other costs.

Inspection cost includes a flat fee of $125.

Wage cost under new backs out mileage.

Workman's Comp, General Liability annualizes total hours for the year.









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Town of Taycheedah
Fond du Lac County, Wisconsin
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