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Taycheedah Sanitary District #1
Monday, December 14 2015
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order
Approval of Agenda
Approval of November 16, 2015 Regular Business Meeting Minutes

Public Comment - TSD No. 1 Sanitary District Business

Regular Business

Financial Report - Schenck SC
Approve bills/sign checks
Inspector's Report
Maintenance Report
Administrative Clerk's Report

Unfinished Business

1. Update on the calculation of capacity available.
2. Update of Alliant Energy lines issue at N7650/N7652 Cty Rd WH.
3. Update and discussion and possible action on the Manhole Inspection Report Summary of manholes in need of repair/replacement.
4. Discussion and possible action on the Mercury Hi-Performance agreement.
5. Discussion and possible action regarding metering multi-unit buildings in the Sandy Beach Business Park.
6. Discussion and possible action on the encroachment of the easement at N8434 Minawa Beach Road.
7. Update on the approval of the O&M Agreements with Calumet Sanitary District, Johnsburg Sanitary District, and Taycheedah Sanitary District No. 3.

New Business

1. Discussion and possible action on performance reviews and wages paid to TSD#1 personnel.
2. Discussion and possible action of raising the inspection fee charged to customers.
3. Discussion and possible action regarding the new federal mandate, Section 428 of S. 1645.

Date and Time of Next Meeting: January 25, 2016 at 5:00 P.M.

Adjournment

Priscilla Yohann - Administrative Clerk
Taycheedah Sanitary District No. 1


Please Note: Upon reasonable notice efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service please contact Priscilla Yohann at tsd1clerk@charter.net or 920-923-0406.


MINUTES

TAYCHEEDAH SANITARY DISTRICT NO. 1
REGULAR BUSINESS MEETING
DECEMBER 14, 2015 - 5:00 P.M.
TAYCHEEDAH TOWN HALL
W4295 KIEKHAEFER PARKWAY
FOND DU LAC, WI 54937-6802



Call to Order
Meeting was called to order by M. Nett at 5:00 P.M.

Present: Commissioners: M. Nett, J. Voight
Administrative Clerk: P. Yohann
Engineering: E. Otte
Inspection: M. Grebe
Maintenance: M. Haensgen
Absent: Commissioner: D. Weber
Inspection: A. Karls
Schenck, SC: K. Diederich

Approval of Agenda
Motion: by J. Voight, second by M. Nett, to approve the Agenda.
Vote: Ayes: 2, Opposed: 0 - Motion carried.

Approval of November 16, 2015 Regular Business Meeting Minutes
Motion: by M. Nett, second by J. Voight, to approve the November 16, 2015 Regular Business Meeting Minutes.
Vote: Ayes: 2, Opposed: 0 - Motion carried.

Public Comment
None

REGULAR BUSINESS

Financial Report
Financial statements were discussed. Two CDs will be coming due before the next meeting in January.
Motion: by M. Nett, second by J. Voight, that J. Voight has the permission to search for the best rate and option for the two CDs coming due in January at American Bank and Horicon Bank.
Vote: Ayes: 2, Opposed: 0 - Motion carried.

Motion: by J. Voight, second by M. Nett, to approve the Financial Statements.
Vote: Ayes: 2, Opposed: 0 - Motion carried.

Approval of Bills/Sign checks
Motion: by J. Voight, second by M. Nett, to approve the bills and sign the checks.
Vote: Ayes: 2, Opposed: 0 - Motion carried.

Inspection Report - M. Grebe
A copy of the detailed log of inspection activities during the month of December 2015 is on file.

Maintenance Report - M. Haensgen
A copy of the detailed log of maintenance activities during the month of December 2015 is on file.
M. Haensgen reported the seal at the Gladstone Lift Station and the heater at the Brookhaven Lift Station have been replaced.
Administrative Clerk's Report - P. Yohann
A copy of the detailed log of administrative activities during the month of December 2015 is on file.
P. Yohann reported on issuing a permit for N9260 Willow Lane Beach, drafting a letter to the owners of N8996 Welling Beach regarding the rejection of their proposal of sharing expense for the easement revision, contacting M. DeVries for an update on the Alliant issue, formatted the Newsletter, prepared four property transfers, and researched wages for administrative clerks or similar positions.

OLD BUSINESS

1. Discussion and possible action on the update of capacity available.
E. Otte requested a working session to cross-reference the customer list with viable lots that are within the district. He will contact P. Yohann the beginning of January to work on this. He expressed the concern of the upstream districts' capacities (what TSD#1 would be asked to carry) and suggested discussing it at the next Joint Business Meeting

2. Update of Alliant Energy lines issue at N7650/N7652 Cty Rd WH.
M. DeVries had contacted Alliant's Managing Attorney, K. Freeman, for an update and received a phone call from their in-house attorney, D. Smid. Ms. Smid is going to research other municipalities where a gas line crossed their sewer lines and will forward that information to M. DeVries. E. Otte suggested both lines be mapped out.

3. Update and discussion and possible action on the Manhole Inspection Report Summary of manholes in need of repair/replacement.
E. Otte recommended doing a physical inspection of the manholes rated highest priority for repair. It was requested of E. Otte to prepare a proposal package and have it available for discussion and approval at the next meeting.

4. Discussion and possible action on the Mercury Hi-Performance agreement.
M. Nett questioned if today's best interests of TSD#1 was contained within the agreement. Discussion followed regarding the meters, who is doing the readings, when the meters were last calibrated, and what type and brand of meter is used. P. Yohann will contact them for the information regarding the meters. E. Otte will review the document and make suggestions of how to fix inadequacies within it.
5. Discussion and possible action regarding metering multi-unit buildings in the Sandy Beach Business Park.
J. Voight gave a short history on the changes that have taken place within three units to bring E. Otte up-to-date. The topic was tabled until the next meeting so that, as suggested by M. Nett, M. DeVries could review the ordinances.

6. Discussion and possible action on the encroachment of the easement at N8434 Minawa Beach Road.
This topic was finalized. See November 16, 2015 Regular Business Meeting Minutes.

7. Discuss and possible action on the approval of the O&M Agreements with Calumet Sanitary District, Johnsburg Sanitary District, and Taycheedah Sanitary District No. 3.
As reported in many previous months' reports, TSD#1 is waiting for the other districts' input since January, 2014, when they first received the revisions. The last communication was received November 5 from Calumet Sanitary District stating their attorney is reviewing it.


NEW BUSINESS

1. Discussion and possible action on performance reviews and wages paid to TSD#1 personnel.
P. Yohann distributed information of wages for administrative clerk or similar positions as listed on an employment web-site. Discussion was held. M. Nett stated it would be beneficial to begin reviews of personnel in November so setting wages would correspond with the budget. P. Yohann will contact K. Diederich to determine what would be the fiscal year for budgeting purposes and will obtain information of inspection and maintenance wages from other districts.
Motion: by J. Voight, second by M. Nett, to raise the Administrative Clerk's wage from $14.00 to $16.00 per hour.
Vote: Ayes: 2, Opposed: 0 - Motion carried.

2. Discussion and possible action of raising the inspection fee charged to customers.
Discussion was held. It was decided to raise the fee to be more in-line with other districts and to ensure the District's costs are covered.
Motion: by M. Nett, second by J. Voight, to raise the inspection fee for connecting to our District to $160.00.
Vote: Ayes: 2, Opposed: 0 - Motion carried.

3. Discussion and possible action regarding the new federal mandate, Section 428 of S. 1645.
A letter directed to Congressman G. Grothman requesting opposition to an additional mandate was discussed. The mandate incorporates broad language that requires all publicly owned wastewater treatment plants that discharge directly or indirectly to the Great Lakes to eliminate all combined sewer overflows (CSOs) and sanitary sewer overflows (SSOs). It would also prohibit the direct or indirect discharge of blended effluent to the Great Lakes.
Motion: by M. Nett, second by J. Voight, to approve sending to Congressman Grothman the letter that TSD#1 opposes the additional mandate.
Vote: Ayes: 2, Opposed: 0 - Motion carried.


Meeting Adjournment.
Motion: by M. Nett, second by J. Voight, to adjourn.
Vote: Ayes: 2, Opposed: 0 - Motion carried.

Adjournment: Meeting adjourned at 6:30 PM.



Respectfully submitted by:


Priscilla Yohann, Secretary
Taycheedah Sanitary District No. 1







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