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Taycheedah Sanitary District #3
Wednesday, December 16 2015
TIME: 5:30 p.m.
LOCATION: at Tommy J's Bar, Johnsburg
Monthly Meeting

AGENDA

Call to order.
Pledge of Allegiance.
Approval of the minutes of the 11/11/15 meeting.
Approval of bills.

Sewer System Maintenance:
1) Consideration and possible action regarding general maintenance and operational issues.
a. Run time/flow reports.
b. Grinder pump and lift station pump issues.
c. Televising and cleaning project.
d. Manhole inspection project.
e. Other maintenance and operational issues.
2) Residential clearwater inspection plan.

Unfinished Business:
1) Discuss the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District No. 1 of the Town of Taycheedah and Town of Taycheedah Sanitary District No. 3.

New Business:
1) Consideration and possible establishment of quarterly rate for vacated sewer laterals.
2) Consideration and possible amendment to the 2015 Tax Levy ($0.07 reduction).
3) Consideration and possible authorization to communicate to Congressman Glenn Grothman the District's opposition to a proposed mandate regarding wastewater treatment plans.

Schedule the next meeting.

Public comments and questions pertaining to District business.

Adjournment.

Brenda A. Schneider
Recording Secretary


Please note, that upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at (920) 921-5224.


.


MINUTES

TAYCHEEDAH SANITARY DISTRICT #3
MONTHLY COMMISSION MEETING
DECEMBER 16, 2015
5:30 P.M.
TOMMY J's BAR, JOHNSBURG



Members present: President Bill Gius and Commissioners John Rickert and Mike Sabel. Also present was Recording Secretary Brenda Schneider.

Call to order. President Bill Gius called the meeting to order at 5:33 p.m.

Pledge of Allegiance. The Commission dispensed with Pledge of Allegiance.

Approval of minutes. Motion by John Rickert, second by Mike Sabel, to approve the minutes of the November 11th, 2015, meeting as distributed. Motion carried (3-0).

Approval of bills. Motion by Bill Gius, second by John Rickert, to approve the bills (order #110-123), totaling $6,143.65, and to authorize the following:
Transfer $5,800.00 from the Operations/User Charge Account to the regular checking account,
Transfer $134.57 from the Operations/Inspection Account to the regular checking account,
Transfer $2,633.99 from the Operations/User Charge Account to the Reserve for Replacement Account, and
Transfer $50,000.00 from the Operations/User Charge Account to the Debt Service Account (2015 per Kathy Diederich, Schenck).
Motion carried (3-0).

Sewer System Maintenance.
1. Consideration and possible action regarding general maintenance and operational issues.
a. Run time/flow reports. November's pump run time reports for all lift stations were distributed. All six lift stations had substantial increases in pump run times on December 14th. There was a significant recent rain event. Cty QQ was noted to have the greatest increase at five times the average. It was also noted that there are very few connections using that station.
b. Grinder pump and lift station pump issues. Carolyn Victor has initiated demolish of the former Fife home. The pump is not yet removed. Commission consensus was to allow capping of the sewer in the front yard due to the blacktopped driveway. Mike Sabel will contact the contractor doing the work.
c. Televising and cleaning project. Green Bay Pipe & TV's report indicates tree roots in manhole #231. The material around the manhole has been excavated, the exterior of the manhole has been sealed and the material has been backfilled.
d. Manhole inspection project. Mike Sabel has completed the inspections for this year in the same area that was cleaned and televised this past spring.
e. Other maintenance and operational issues. Commission are concerned about the pump run times at the Church Road area and the Cty QQ area. This area may be televised next year. In the meantime, the Commissioners may check flows between manholes in an attempt to pinpoint segments of increased flows.
2. Residential Inspection Plan. The Inspection Team have been unsuccessful in re-inspecting five homes on Church Road; and, there are three prior year violations still outstanding. A reminder letter was mailed to the three homeowners with outstanding violations. Inspector Rickert has yet to receive a response as directed by the letter. A final attempt letter will be sent, possibly by the attorney. A letter also needs to be sent to the five homeowners on Church Road as soon as possible. President Gius will check into a Sheriff's Department escort.

Unfinished Business:
1. Discuss the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District No. 1 of the Town of Taycheedah and the Town of Taycheedah Sanitary District No. 3. The Presidents of Taycheedah Sanitary District #3, Johnsburg Sanitary District and Calumet Sanitary District will meet on December 17th to discuss the Agreement.


New Business:
1. Consideration and possible establishment of quarterly rate for vacated sewer laterals. Section 4.13(c) of the District's ordinance allows for a reduction of the user charge rate in proportion to the cost of treatment. The District's 2015 average, per REU, cost for treatment was $103.41. Motion by Mike Sabel, second by John Rickert, to reduce the quarterly fee for vacated sewer lateral to $125.00. Motion carried (3-0).
2. Consideration and possible amendment to the 2015 Tax Levy ($0.07 reduction). Due to the Department of Revenue's electronic reporting system forcing the rounding of the levy to an even dollar amount, the levy needed to be reduced to $244,446.00. Motion by Mike Sabel, second by John Rickert, to amend the 2015 Levy from $244,446.07 to $244,446.00. Motion carried (3-0).
3. Consideration and possible authorization to communicate to Congressman Glenn Grothman the District's opposition to a proposed mandate regarding wastewater treatment plants. Motion by Bill Gius, second by John Rickert, to authorize the letter and sent it to Grothman. Motion carried (3-0).

Next meeting date. The next meeting will be held on January 20th, at 4:00, at the Taycheedah Town Hall.

Public Comment. None.

Adjournment. Motion by Mike Sabel, second by John Rickert, to adjourn the meeting at 6:13 p.m. Motion carried (3-0).



Attest: __________________________________________
Brenda A. Schneider, District Recording Secretary






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Town of Taycheedah
Fond du Lac County, Wisconsin
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