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Taycheedah Sanitary District #1
Monday, January 25 2016
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order
Approval of Agenda
Approval of December 14, 2015 Regular Business Meeting Minutes

Public Comment - TSD No. 1 Sanitary District Business

Regular Business

Financial Report - Schenck SC
Approve bills/sign checks
Inspector's Report
Maintenance Report
Administrative Clerk's Report

Unfinished Business

1. Update on the calculation of capacity available.
2. Update of Alliant Energy lines issue at N7650/N7652 Cty Rd WH.
3. Update and discussion and possible action on the Manhole Inspection Report Summary of manholes in need of repair/replacement.
4. Update and discussion and possible action on the Mercury Hi-Performance agreement.
5. Discussion and possible action regarding metering multi-unit buildings in the Sandy Beach Business Park.
6. Update on the approval of the O&M Agreements with Calumet Sanitary District, Johnsburg Sanitary District, and Taycheedah Sanitary District No. 3.

New Business

1. Discussion and possible action on performance reviews and wages paid to TSD#1 personnel.
2. Discussion and possible action of the acceptance of the 2016 Service Agreement from Energenecs.
3. Discussion and possible action of participation in the joint 2016 OSG bid for televising.

Date and Time of Next Meeting: February 22, 2016 at 5:00 P.M.

Adjournment

Priscilla Yohann - Administrative Clerk
Taycheedah Sanitary District No. 1


Please Note: Upon reasonable notice efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service please contact Priscilla Yohann at tsd1clerk@charter.net or 920-923-0406.


MINUTES

TAYCHEEDAH SANITARY DISTRICT NO. 1
REGULAR BUSINESS MEETING
JANUARY 25, 2016 - 5:00 P.M.
TAYCHEEDAH TOWN HALL
W4295 KIEKHAEFER PARKWAY
FOND DU LAC, WI 54937-6802



Call to Order
Meeting was called to order by M. Nett at 5:02 P.M.

Present: Commissioners: M. Nett, J. Voight, D. Weber
Administrative Clerk: P. Yohann
Engineering: E. Otte
Inspection: A. Karls
Maintenance: M. Haensgen
Schenck, SC: K. Diederich
Absent: Inspection: M. Grebe

Approval of Agenda
Motion: by J. Voight, second by M. Nett, to approve the Agenda.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of December 14, 2015 Regular Business Meeting Minutes
Motion: by J. Voight, second by M. Nett, to approve the December 14, 2015 Regular Business Meeting Minutes.
Vote: Ayes: 2, Opposed: 0, Abstain: 1 - Motion carried.

Public Comment
None

REGULAR BUSINESS

Financial Report
Financial statements were discussed. J. Voight reported the two CDs that came due should be renewed.
K. Diederich distributed calculations of the allocation of cleaning and televising expenses for TSD#1 and the upstream districts. Discussion was held regarding the budget and planned maintenance such as the manhole repairs, repairs of leaks, etc. J. Voight stated the allocations should be based on flow and not feet.
Motion: by J. Voight, second by D. Weber, to roll over the two CDs due in January at American Bank with an interest rate of 0.75 and Horicon Bank with an interest rate of 0.55.
Vote: Ayes: 3, Opposed: 0 - Motion carried.
Motion: by J. Voight, second by D. Weber, to approve the Financial Statements.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of Bills/Sign checks
Motion: by M. Nett, second by J. Voight, to approve the bills and sign the checks.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Inspection Report - A. Karls
A copy of the detailed log of inspection activities during the month of January 2016 is on file.
A. Karls reported taking meter readings of commercial customers.


Maintenance Report - M. Haensgen
A copy of the detailed log of maintenance activities during the month of January 2016 is on file.
M. Haensgen reported the pump at the Gladstone Lift Station will be installed January 26, 2016, issues with the flow meters, and the heater on a generator needs replacing. M. Haensgen will determine when the city conducts their readings so he can coordinate TSD#1's readings at the same time.

Administrative Clerk's Report - P. Yohann
A copy of the detailed log of administrative activities during the month of January 2016 is on file.
P. Yohann reported on contacting M. DeVries for an update on the Alliant issue and requesting him to review the ordinances with regard to the Sandy Beach Business Park's new condos, the 2016 mileage expense allowance was decreased to $0.54/mile, three property transfers were forwarded to the closing companies, wages for personnel were researched, the customer list from Schenck was compared with the district's list, and the capacity project was begun.

OLD BUSINESS

1. Update on the calculation of capacity available.
E. Otte was unavailable to schedule a working session to cross-reference the customer list with viable lots within the district. He will contact P. Yohann in February to work on this. P. Yohann reported working on the project by cross-referencing the customer list with the GIS website beginning with Fisherman's Estates and will continue with the remaining sub-divisions.

2. Update of Alliant Energy lines issue at N7650/N7652 Cty Rd WH.
M. DeVries emailed there is no action currently. E. Otte reported the OSG Executive Committee suggested their counsel draft a template resolution for town boards to adopt outlining utility guidelines.

3. Update and discussion and possible action on the Manhole Inspection Report Summary of manholes in need of repair/replacement.
E. Otte presented the proposal package of Project No. 414-002, Advertisement for Bids. Bids are to be received by February 22. It was decided to change the date of the next meeting to February 29 so that the bids could be reviewed then. E. Otte described the steps that would be taken to repair the manholes and questioned whether the steps would need to be reinstalled. A. Karls and M. Haensgen stated they were not necessary. There will be no hydrogen sulfate lining on most of the manholes. A few will require it.
Motion: by J. Voight, second by M. Nett, to approve Project No. 414-002, dated January 22, 2016, from JE Arthur and Associates, to place the Advertisement for Bids, and to take action on the bids received at the Regular Business Meeting on February 29, 2016.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

4. Discussion and possible action on the Mercury Hi-Performance agreement.
The topic was tabled until E. Otte would have time to review it.
5. Discussion and possible action regarding metering multi-unit buildings in the Sandy Beach Business Park.
P. Yohann reported forwarding to M. DeVries the TSD#1 Ordinances, giving him a recap of the recent developments within the business park, and expressing the Commissions concerns of billing. He will be asked to confer with E. Otte with any issues or concerns.

6. Discuss and possible action on the approval of the O&M Agreements with Calumet Sanitary District, Johnsburg Sanitary District, and Taycheedah Sanitary District No. 3.
M. Nett reported on meeting with representatives of the Calumet, Johnsburg, and TSD#3 Sanitary Districts, and K. Diederich. Future meetings will be held.

NEW BUSINESS

1. Discussion and possible action on performance reviews and wages paid to TSD#1 personnel.
P. Yohann distributed information of wages for inspection, maintenance, commissioners, and REUs from area districts. Discussion was held. J. Voight stated no adjustments are needed at the present time. It was decided to review the wages again next January and to conduct annual reviews of personnel.

2. Discussion and possible action of the acceptance of the 2016 Service Agreement from Energenecs.
The agreement was reviewed and discussion held.
Motion: by J. Voight, second by M. Nett, to accept the 2016 Service Agreement from Energenecs in the amount of $3,995.00.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

3. Discussion and possible action of participation in the joint 2016 OSG bid for televising.
Discussion was held as to the remaining areas to be televised. D. Weber stated the remaining areas would not be a shared expense. J. Voight stated if any area was in need of a significant repair, it would be located and could then be addressed.
Motion: by M. Nett, second by J. Voight, to participate in the proposal to video the sewer main pipe in the district and to commit to having the balance of pipe videoed with the other districts.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


Meeting Adjournment.
Motion: by M. Nett, second by J. Voight, to adjourn.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Adjournment: Meeting adjourned at 6:45 PM.




Respectfully submitted by:


Priscilla Yohann, Secretary
Taycheedah Sanitary District No. 1







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Town of Taycheedah
Fond du Lac County, Wisconsin
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