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Calumet San. Dist., Johnsburg San. Dist., Taycheedah San. Dist. #1 and Taycheedah San. Dist. #3
Thursday, January 28 2016
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Special Business Meeting

AGENDA

The above noted entities will meet to discuss and resolve intra-district issues pertaining to operations, maintenance and repairs of the shared sewer system.


Call to order.
Roll call of participating members.
Shared sewer repair issues.
Operation & Maintenance Agreements:
o Discuss amendments to the Agreements.
o Review bills:
 4th quarter, 2015.
Public comment.
Adjournment.



Brenda A. Schneider
Town of Taycheedah Clerk



Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

CALUMET SANITARY DISTRICT
FOND DU LAC SANITARY DISTRICT NO. 2
JOHNSBURG SANITARY DISTRICT
TAYCHEEDAH SANITARY DISTRICT NO. 1
TAYCHEEDAH SANITARY DISTRICT NO. 3
JOINT QUARTERLY BUSINESS MEETING
JANUARY 28th, 2016
5:00 P.M.
TAYCHEEDAH TOWN HALL


ROLL CALL OF MEMBERS PRESENT:

Calumet Sanitary District (CSD): President Dick Wehner and Commissioner Gary Watry. Absent: Commissioner Dave Burg
Fond du Lac Sanitary District No. 2 (FdL#2): Excused: Commissioner Bob Giese. Absent: President Brian Balson and Commissioner Tom Beltz.
Johnsburg Sanitary District (JSD): President Franz Schmitz and Commissioner Dennis Lefeber. Excused: Commissioner Ken Schneider.
Taycheedah Sanitary District No. 1 (TSD#1): President Mike Nett. Absent: Commissions Jim Voight and Dan Weber.
Taycheedah Sanitary District No. 3: Commissioner John Rickert. Excused: President Bill Gius. Absent: Commissioner Mike Sabel.

Also present: Brenda Schneider, Town of Taycheedah Clerk and Recording Secretary for Johnsburg Sanitary District and Taycheedah Sanitary District No. 3; and, Kathy Diederich, Town of Taycheedah Treasurer.

The meeting was called to order at 5:07 p.m.

SHARED SEWER REPAIR ISSUES

Nothing to report.

OPERATIONS & MAINTENANCE AGREEMENTS

Discuss amendments to the Agreements

TSD#1 has distributed redline/strikeout versions of the draft revised Agreements. Their goals are to have consistency amongst the three districts using the system and to use metered flows at the three lift station for O&M billings. Ron Cunzenheim and Kathy Diederich collaborated in the development of the proposed Agreement. TSD#1 offered a review by Eric Otte. Another possible conflict was mentioned in that Otte has been the staff engineer for CSD for many years. CSD will speak to Otte regarding the impact to their current Agreement.

The presidents of the three impacted districts have met a couple of times to discuss the Agreement. The presidents are awaiting a report illustrating the difference in billing methods. The presidents also had very preliminary discussion regarding the text of the document. More meetings are anticipated in the future.

Review Quarterly billings

2015-4th qt. O&M bills planned to be included in the cost-share:
Work logs of the maintenance employee was reviewed.
DE Thome Electrical Gladstone Install push button $179.20
Energenecs Brookhaven or Winnebago generator maintenance $343.01
Total Energy Brookhaven generator repair $1,157.41

Town of Fond du Lac SD#2 submitted documentation, interpreted to be a request for reimbursement, for expenses related to the adjustment of manholes done by the DOT's contractor during the re-construction of Winnebago Drive. The State billed FDL#2 $30,783.99 for the work. FDL#2 offset their payment to the State equivalent to the cost of cleaning and televising the project area. The State has yet to contact FDL#2 regarding the underpayment.

The cost-share of the expense, based upon capacity owned as determined by Ron Cunzenheim in October of 2015, is as follows:
CSD $5,964.47
JSD $1,234.24
TSD#3 $9,346.64
TSD#1 $8,978.16
Taycheedah $1,545.79
FDL#2 $3,714.69

FDL#2 acknowledges the inability to collect the Town's portion until such time as a district purchases the capacity currently held by the Town.

The Commissions requested a copy of the State's bill and the televising bill.

ADJOURNMENT

The meeting was declared adjourned at 5:53 p.m.

SCHEDULE THE NEXT MEETINGS

Thursday, April 28th, 2016 JSD will provide refreshments
Thursday, July 28th, 2016 TSD#3 will provide refreshments
Thursday, October 27th, 2016 TSD#1 will provide refreshments
Thursday, January 26th, 2017 CSD will provide refreshments



Attest: __________________________________
Brenda A. Schneider
Town of Taycheedah Clerk




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Town of Taycheedah
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