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Taycheedah Sanitary District #3
Thursday, March 17 2016
TIME: 4:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order.
Pledge of Allegiance.
Approval of the minutes of the 2/17/16 meeting.
Approval of bills.

Sewer System Maintenance:
1) Consideration and possible action regarding general maintenance and operational issues.
a. Run time/flow reports.
b. Grinder pump and lift station issues.
c. Televising and cleaning project.
d. Manhole inspection project.
e. Other maintenance and operational issues.
2) Residential clearwater inspection plan.
a. Church Road.
b. Re-inspection of structures under remediation orders.
c. 2016 planned inspection area.

Unfinished Business:
1) Discuss the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District No. 1 of the Town of Taycheedah and Town of Taycheedah Sanitary District No. 3.
2) Status report on the Ledge Road meter station.
3) Consideration and possible action regarding the reimbursement of costs related to grinder pump repairs.

New Business:
1) Review and possible update maintenance schedules.
2) Discuss access and use of Missions reporting system.

Schedule the next meeting.

Public comments and questions pertaining to District business.

Adjournment.

Brenda A. Schneider
Recording Secretary


Please note, that upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at (920) 921-5224.


MINUTES

TAYCHEEDAH SANITARY DISTRICT #3
MONTHLY COMMISSION MEETING
MARCH 17, 2016
4:00 P.M.
TAYCHEEDAH TOWN HALL



Members present: President Bill Gius and Commissioners John Rickert and Mike Sabel. Also present was Recording Secretary Brenda Schneider.

Call to order. President Gius called the meeting to order at 4:00 p.m.

Pledge of Allegiance. The Commission dispensed with Pledge of Allegiance.

Approval of minutes. Motion by John Rickert, second by Mike Sabel, to approve the minutes of the February 17th, 2016 meeting, as distributed. Motion carried (3-0).

Approval of bills. Motion by Bill Gius, second by John Rickert, to approve the bills (order #21-29), totaling $73,649.82, and to authorize the following:
Transfer $63,000.00 from the Operations/User Charge Account to the regular checking account,
Transfer $144.13 from the Operations/Inspections Account to the regular checking account, and
Transfer $9,500.00 from the Operations/Inspections Account to the regular checking account.
Motion carried (3-0).

Sewer System Maintenance.
1. Consideration and possible action regarding general maintenance and operational issues.
a. Run time/flow reports. February's pump run time reports for all lift stations were distributed. The OSG recommends checking manhole chimney seals looking for proper installation and mineral deposits. The OSG also recognizes that infiltration 'sometimes just happens' no matter how hard one works to eliminate it.
b. Grinder pump and lift station pump issues. The pump at the former Fife property has been re-located to the Adams property. A new starter and a new stop/start relay switch was installed in the Adams system. The pit was also cleaned.
The Church Road lift station continues to experience significantly increased run times. The pump specifications will be checked to determine if the new spare pump can be installed into the system while the existing pumps are evaluated.
c. Televising and cleaning project. The OSG will soon solicit bids for cleaning and televising. The Commission decided to have the following areas cleaned and televised: Cty QQ from manhole #91A north to the end; Evergreen Court from Cty QQ around the circle; Church Road from manhole #273 south to the end; and Silica Road from CTH QQ to Hwy. 151. The total distance was approximately 2.52 miles.
d. Manhole inspection project. The designated area for 2015 has been completed. Inspection of the manholes in the 2016 televising area will be inspected this year.
e. Other maintenance and operational issues. President Gius reported the following matters from the OSG Executive Committee meeting: all amendments to the Agreement with the City in reference to cost-sharing major repairs have been received and submitted to the City; Attorney St. Peter has prepared and will distribute to the towns a draft Right-of-Way permit ordinance; meetings with the City are expected to begin in 2017 for the purpose of renegotiating the Wastewater Agreement; all meter station telemetry is working fine, however, the OSG website continues to experience flow reporting problems; and, the City has requested RUE information from the outlying districts. It was noted that City staff requested RUE information a few months ago. The districts were asked to submit the RUE information to Eric Otte, OSG Engineer.
The Commission discussed researching Speedy Clean as a possible vendor for the jetting and cleaning of wet wells, and the possible purchase of flashlights, gloves and mirrors for maintenance staff.



2. Residential Inspection Plan.
a. Church Road. Due to elevated flows, particularly during wet weather, Church Road has been televised twice over the past couple of years. All homes were inspected once. Flows continue to be erratic. An attempt was made to re-inspect all of the homes. The Inspection Team has been to re-inspect all but five of the homes. A letter will be sent to the five homeowners. The Sheriff's Dept will be contacted in regard to providing an escort. The Team will re-visit the five homes during 2016.
b. Re-inspection of structures under remediation orders. There are three structures with prior year remediation orders that have yet to be re-inspected. A reminder letter was sent in October, 2015. None of the three owners responded to the letter. The Sheriff's Dept will also be contacted in regard to providing an escort.
c. 2016 planned inspection area. Only Edgewood Drive and Horizon Court need to be inspected in order to complete the five-year plan. The Inspection Team will determine where to begin the next 5-year cycle.

Unfinished Business:
1. Discuss the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District No. 1 of the Town of Taycheedah and the Town of Taycheedah Sanitary District No. 3. The Presidents of Taycheedah Sanitary District #3, Johnsburg Sanitary District and Calumet Sanitary District met on December 17th and January 21st to discuss the Agreement. They attempted another meeting on January 28th.
The group requested a cost-share comparison illustrating the difference between the two methods of apportionment. The group is awaiting the report.
2. Status report on the Ledge Road meter station. The City is receiving data via the telemetry. The following matters are currently outstanding: a lock in the control panel handle; a lock on the wet well handles; grade restoration; and an extension of the ladder in the wet well. President Gius will contact the District's project engineer.
3. Consideration and possible action regarding the reimbursement of costs related to grinder pump repairs. Repairs were needed at one location on at least two separate occasions due to prohibited materials introduced to the system. A bill for $745.26 was sent to the owner in 2011, and another bill for $1,620.08 was sent in 2015. There has been no response from the owner. Staff will research the Commission's authority to add the outstanding invoices to the property's tax bill. The Home Inspection team may also inspect the grinder pump systems.
Commission discussed creating a contract addressing misuse of the system. This will also be researched as to the Commission's authority.

New Business:
1. Review and possible update of the maintenance schedules. The maintenance schedules will be reviewed and discussed during the next meeting.
2. Discuss access and use of the Missions reporting system. A City staff member has requested online access to the District's Missions reporting system. Motion by Mike Sabel, second by Bill Gius, to deny the request. Motion carried (3-0).

Next meeting date. The next meeting will be held on Thursday, April 21st, at the Taycheedah Town Hall. The monthly meetings will be conducted on Thursdays at least through July.

Public Comment. None.

Adjournment. Motion by Bill Gius, second by John Rickert, to adjourn the meeting at 5:23 p.m. Motion carried (3-0).



Attest: __________________________________________
Brenda A. Schneider, District Recording Secretary








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