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Taycheedah Sanitary District #1
Monday, March 28 2016
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Hall
Monthly Meeting

AGENDA

Call to order
Approval of Agenda
Approval of February 29, 2016 Regular Business Meeting Minutes

Public Comment - TSD No. 1 Sanitary District Business

Regular Business

Financial Report - Schenck SC
Approve bills/sign checks
Inspector's Report
Maintenance Report
Administrative Clerk's Report

Unfinished Business

1. Update on the calculation of capacity available.
2. Update of Alliant Energy lines issue at N7650/N7652 Cty Rd WH.
3. Update and discussion and possible action on the Mercury Hi-Performance agreement.
4. Discussion and possible action regarding metering multi-unit buildings in the Sandy Beach Business Park.
5. Update on the approval of the O&M Agreements with Calumet Sanitary District, Johnsburg Sanitary District, and Taycheedah Sanitary District No. 3.
6. Discussion and possible action of participation in the joint 2016 OSG bid for televising.
7. Update on the manhole repairs.

New Business

1. Discussion and possible action on the TSD#1 Associate Self-Evaluation Form.

Date and Time of Next Meeting: April 25, 2016 at 5:00 P.M.

Adjournment


Priscilla Yohann - Administrative Clerk
Taycheedah Sanitary District No. 1


Please Note: Upon reasonable notice efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service please contact Priscilla Yohann at tsd1clerk@charter.net or 920-923-0406.


MINUTES

TAYCHEEDAH SANITARY DISTRICT NO. 1
REGULAR BUSINESS MEETING
MARCH 28, 2016 - 5:00 P.M.
TAYCHEEDAH TOWN HALL
W4295 KIEKHAEFER PARKWAY
FOND DU LAC, WI 54937-6802



Call to Order
Meeting was called to order by M. Nett at 5:00 P.M.

Present: Commissioners: M. Nett, J. Voight, D. Weber
Administrative Clerk: P. Yohann
Engineering: E. Otte
Inspection: A. Karls, M. Grebe
Maintenance: M. Haensgen
Schenck, SC: K. Diederich

Approval of Agenda
Motion: by J. Voight, second by D. Weber, to approve the Agenda.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of February 29, 2016 Regular Business Meeting Minutes
J. Voight requested in New Business, Item No. 4 "must be two-way" changed to "must be a two-way street" and "total immunity for repercussion" changed to "total immunity from repercussion."
Motion: by M. Nett, second by J. Voight, to approve the February 29, 2016 Regular Business Meeting Minutes as amended.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Public Comment
None


REGULAR BUSINESS

Financial Report
Financial statements were distributed and discussion held. Reallocation of some of the funds in the Hometown Bank will be discussed at the next meeting. It was decided to continue the CD that will be maturing at Fox Valley Savings for 29 months. K. Diederich reported on the billing of commercial metered customers, the City's true-up, and the 2016 budget. The draft of the Budgeted Financial Statements was discussed. K. Diederich stated the Operating Revenues and Expenses are driven by formulas and assumptions, and Repairs and Maintenance Expenses will need input from the Commissioners.
Motion: by J. Voight, second by M. Nett, to approve the Financial Statements.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of Bills/Sign checks
Motion: by J. Voight, second by D. Weber, to approve the bills and sign the checks.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Inspection Report - A. Karls
A copy of the detailed log of inspection activities during the month of March 2016 is on file.
There were no activities to report on.

Maintenance Report - M. Haensgen
A copy of the detailed log of maintenance activities during the month of March 2016 is on file.
M. Haensgen stated the alarms at the Winnebago Lift Station will not clear, and a new unit will be replaced by Energenecs. The malfunctioning heater block at the Gladstone Lift Station will be fixed by Total Energy Systems.

Administrative Clerk's Report - P. Yohann
A copy of the detailed log of administrative activities during the month of March 2016 is on file.
P. Yohann reported on completing two property transfers and the 2017 Census of Governments.

OLD BUSINESS

1. Update on the calculation of capacity available.
E. Otte reported he has received information from K. Diederich and continues to work on the capacity project. M. Nett reported on a proposed development in the district.

2. Update of Alliant Energy lines issue at N7650/N7652 Cty Rd WH.
M. Nett reported he had had no contact from M. DeVries, and P. Yohann is to contact him. E. Otte suggested the Commissioners encourage the Town Board to adopt the model ordinance regulating construction activity within public rights-of-way as proposed by the OSG.

3. Update and discussion and possible action on the Mercury Hi-Performance agreement.
E. Otte stated he has begun reviewing the billing, which conforms to the agreement. Discussion that was held revolved around the composition of what is being released and how billing is determined. It was suggested a test be performed to determine what is being released into the system, which will be conducted by M. Haensgen.
4. Discussion and possible action regarding metering multi-unit buildings in the Sandy Beach Business Park.
M. Nett reported there had been no contact from M. DeVries, and P. Yohann will contact him.

5. Update on the approval of the O&M Agreements with Calumet Sanitary District, Johnsburg Sanitary District, and Taycheedah Sanitary District No. 3.
E. Otte reported the project is a work-in-progress.

6. Discussion and possible action of participation in the joint 2016 OSG bid for televising.
The bids will be opened, and E. Otte will contact the Commissioners for a special meeting to act on the bids.

7. Update on the manhole repairs.
The formal proposal was presented, signed, and returned to E. Otte for distribution to Northern Pipe Equipment, Inc. In addition E. Otte reported receiving information for sewer main repairs on Bluegill Drive, Brookhaven Beach, Deadwood Point Road, Gladstone Beach Road, and Welling Beach. He will request formal proposals.

NEW BUSINESS

1. Discussion and possible action on the TSD#1 Associate Self-Evaluation Form.
Discussion was held that the form would be a good proactive tool to help everyone do a better job, that it not be mandatory but strongly encouraged, be confidential, and those completing the form could note on the form the desire for further discussion.
Motion: by J. Voight, second by D. Weber, to strongly encourage employees to participate in the completion of the TSD#1 Associate Self-Evaluation Form on an annual basis.
Vote: Ayes: 3, Opposed: 0 - Motion carried.
Meeting Adjournment.
Motion: by D. Weber, second by J. Voight, to adjourn.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Adjournment: Meeting adjourned at 6:20 PM.




Respectfully submitted by:


Priscilla Yohann, Secretary
Taycheedah Sanitary District No. 1



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Town of Taycheedah
Fond du Lac County, Wisconsin
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