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Taycheedah Sanitary District #1
Monday, April 18 2016
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order
Approval of Agenda
Approval of March 28, 2016 Regular Business Meeting Minutes

Public Comment - TSD No. 1 Sanitary District Business

Regular Business

Financial Report - Schenck SC
Approve bills/sign checks
Inspector's Report
Maintenance Report
Administrative Clerk's Report

Unfinished Business

1. Update on the calculation of capacity available.
2. Update of Alliant Energy lines issue at N7650/N7652 Cty Rd WH.
3. Update and discussion and possible action on the Mercury Hi-Performance agreement.
4. Discussion and possible action regarding metering multi-unit buildings in the Sandy Beach Business Park.
5. Update on the approval of the O&M Agreements with Calumet Sanitary District, Johnsburg Sanitary District, and Taycheedah Sanitary District No. 3.
6. Discussion and possible action of participation in the joint 2016 OSG bid for televising.
7. Update on the manhole repairs.

New Business

1. Discussion and possible action of reallocation of funds at Hometown Bank.
2. Discussion and possible action of the proposals for sewer main repairs.
3. Discussion and possible action on the sewer easement at N8434 Minawa Beach Road.


Date and Time of Next Meeting: May 23, 2016 at 5:00 P.M.

Adjournment


Priscilla Yohann - Administrative Clerk
Taycheedah Sanitary District No. 1

Please Note: Upon reasonable notice efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service please contact Priscilla Yohann at tsd1clerk@charter.net or 920-923-0406.


MINUTES

TAYCHEEDAH SANITARY DISTRICT NO. 1
REGULAR BUSINESS MEETING
APRIL 25, 2016 - 5:00 P.M.
TAYCHEEDAH TOWN HALL
W4295 KIEKHAEFER PARKWAY
FOND DU LAC, WI 54937-6802



Call to Order
Meeting was called to order by M. Nett at 5:00 P.M.

Present: Commissioners: M. Nett, J. Voight, D. Weber
Administrative Clerk: P. Yohann
Inspection: A. Karls
Maintenance: M. Haensgen
Absent: Inspection: A. Grebe
Engineering: E. Otte
Schenck, SC: K. Diederich

Approval of Agenda
Motion: by J. Voight, second by M. Nett, to approve the Agenda.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of March 28, 2016 Regular Business Meeting Minutes
Motion: by J. Voight, second by D. Weber, to approve the March 28, 2016 Regular Business Meeting Minutes.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of April 2, 2016 Special Business Meeting Minutes
Motion: by J. Voight, second by M. Nett, to approve the April 2, 2016 Special Business Meeting Minutes.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


Public Comment
None


REGULAR BUSINESS

Financial Report
Financial statements were distributed and discussion held
Motion: by J. Voight, second by D. Weber, to approve the Financial Statements.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of Bills/Sign checks
Motion: by J. Voight, second by M. Nett, to approve the bills and sign the checks.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Inspection Report - A. Karls
A copy of the detailed log of inspection activities during the month of April 2016 is on file.
A. Karls reported obtaining the meter readings at the commercial accounts, and gave notice that May 9, 2016 would be his last day of employment. He indicated he would be willing and available to conduct Diggers Hotline locates.
Maintenance Report - M. Haensgen
A copy of the detailed log of maintenance activities during the month of April 2016 is on file.
M. Haensgen stated the heater block was replaced at the Gladstone Lift Station and the Scada panel was replaced.

Administrative Clerk's Report - P. Yohann
A copy of the detailed log of administrative activities during the month of April 2016 is on file.
P. Yohann reported on receiving and filing the signed OSG Amendment to the 2000 Wastewater Agreement, completing three property transfers, and handling many calls from customers due to credit statements being issued.

OLD BUSINESS

1. Update on the calculation of capacity available.
E. Otte was not present and had communicated there was no update at the present time.

2. Update of Alliant Energy lines issue at N7650/N7652 Cty Rd WH.
M. Nett stated there has been no progress on this issue and encouraged the Town Board to adopt the model ordinance regulating construction activity within public rights-of-way as proposed by the OSG, which was adopted.

3. Update and discussion and possible action on the Mercury Hi-Performance agreement.
E. Otte was not present and had communicated there was no update at the present time.
4. Discussion and possible action regarding metering multi-unit buildings in the Sandy Beach Business Park.
M. Nett stated this topic should be resolved as soon as possible and suggested holding a special meeting with E. Otte. P. Yohann will contact him to set up a date and time.

5. Update on the approval of the O&M Agreements with Calumet Sanitary District, Johnsburg Sanitary District, and Taycheedah Sanitary District No. 3.
E. Otte communicated there was nothing to report at this time.

6. Discussion and possible action of participation in the joint 2016 OSG bid for televising.
The topic was approved at the April 2, 2106 Special Business Meeting.

7. Update on the manhole repairs.
E. Otte communicated there was nothing to report at this time.


NEW BUSINESS

1. Discussion and possible action of reallocation of funds at Hometown Bank.
Discussion was held that some of the funds would be used for the true-up and upcoming televising, and the account would be re-evaluated after those expenses were paid.

2. Discussion and possible action of the proposals for sewer main repairs.
The two proposals from Visu-Sewer for televising and grout repairs were reviewed.
Motion: by M. Nett, second by J. Voight, to accept the two proposals from Visu-Sewer for televising and repair of four locations consisting of Bluegill Drive, Brookhaven Beach Road, Deadwood Point Road, and Welling Beach Road for an amount not to exceed $6,000.00.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


3. Discussion and possible action on the sewer easement at N8434 Minawa Beach Road.
M. Nett reported E. Otte had met with the owners and recommended the district conceptually approve the encroachment of a removable stairway with the following conditions:
1. The owner's must submit final site and architectural plans for approval showing the proposed structure, removable stairway, and its location relative to the easement.
2. The district may want to consider having an agreement drafted by the district's attorney that would define that the property owner would be responsible for removing and replacing the stairway in the event that sewer maintenance or construction was necessary. This document would be recorded at the register of deeds office, and would run with the land, thereby notifying future owners of this property of their inherent responsibility.

The concerns of damage to the steps, expediency in removing the steps, and encroachment into the plane of the easement were voiced. Discussion was held
Motion: by M. Nett, second by J. Voight, to approve the conceptual plan of encroachment of the Dishaw's removable steps with the following conditions:
1. Final site and architectural plans be submitted for final approval of the Taycheedah Sanitary District No. 1.
2. Reimbursement be made to Taycheedah Sanitary District No.1for its attorney to draft a document and for the cost of recording said document.
3. If maintenance is required in the easement, TSD#1 is not responsible for damage if the steps are removed by the District.
4. The steps are to be without concrete or foundation footings or fixed to the structure.
5. No part of the permanent home may encroach into the plane of the easement, whether overhang, eave, or projection.
Vote: Ayes: 2, Abstained: 1, Opposed: 0 - Motion carried.


Meeting Adjournment.
Motion: by M. Nett, second by J. Voight, to adjourn.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Adjournment: Meeting adjourned at 6:07 PM.




Respectfully submitted by:


Priscilla Yohann, Secretary
Taycheedah Sanitary District No. 1






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