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Calumet San. Dist., Johnsburg San. Dist., Taycheedah San. Dist. #1 and Taycheedah San. Dist. #3
Thursday, April 28 2016
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Quarterly Business Meeting

AGENDA

The above noted entities will meet to discuss and resolve intra-district issues pertaining to operations, maintenance and repairs of the shared sewer system.


Call to order.
Roll call of participating members.
Approval of the minutes of the January 28th, 2016 meeting.
Shared sewer repair issues.
Preventative Maintenance.
Operation & Maintenance Agreements:
o Discuss amendments to the Agreements.
o Review bills:
 1st quarter, 2016.
OSG Executive Committee report.
Status of the amendment to the Fond du Lac Sewer Service Area.
Public comment.
Adjournment.



Brenda A. Schneider
Town of Taycheedah Clerk



Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.

MINUTES

CALUMET SANITARY DISTRICT
FOND DU LAC SANITARY DISTRICT NO. 2
JOHNSBURG SANITARY DISTRICT
TAYCHEEDAH SANITARY DISTRICT NO. 1
TAYCHEEDAH SANITARY DISTRICT NO. 3
JOINT QUARTERLY BUSINESS MEETING
APRIL 28th, 2016
5:00 P.M.
TAYCHEEDAH TOWN HALL

ROLL CALL OF MEMBERS PRESENT:

Calumet Sanitary District (CSD): Commissioners Dave Burg and Gary Watry. Absent: President Dick Wehner.
Fond du Lac Sanitary District No. 2 (FdL#2): Commissioner Bob Giese. Absent: President Brian Balson and Commissioner Tom Beltz.
Johnsburg Sanitary District (JSD): President Franz Schmitz and Commissioner Ken Schneider. Absent: Commissioner Dennis Lefeber.
Taycheedah Sanitary District No. 1 (TSD#1): President Mike Nett and Commissions Jim Voight and Dan Weber.
Taycheedah Sanitary District No. 3: Absent: President Bill Gius and Commissioners John Rickert and Mike Sabel.
Also present: Brenda Schneider, Town of Taycheedah Clerk and Recording Secretary for Johnsburg Sanitary District and Taycheedah Sanitary District No. 3.

The meeting was called to order at 5:07 p.m.


APPROVAL OF MINUTES OF THE LAST MEETING

Motion by Franz Schmitz, second by Dan Weber, to approve the minutes of the January 28th, 2016 meeting. Motion carried unanimously by voice vote.


SHARED SEWER REPAIR ISSUES

Town of Fond du Lac Sanitary District #2 distributed a detailed invoice related to the DOT's contractor making adjustments to manholes during the re-construction of Winnebago Drive. The State billed FDL#2 $30,783.99 for the work. FDL#2 offset their payment to the State equivalent to the $6,995.23 cost of cleaning and televising the project area.

The cost-share of the expense, based upon capacity owned in October, 2015, as determined by Ron Cunzenheim, is as follows:
CSD $5,964.47
JSD $1,234.24
TSD#3 $9,346.64
TSD#1 $8,978.16
Taycheedah $1,545.79
FDL#2 $3,714.69
FDL#2 acknowledged the inability to collect the Town of Taycheedah portion until such time as a district purchases the capacity currently held by the Town.

At this point, JSD and TSD#3 have made payment to FDL#2.


PREVENTATIVE MAINTENANCE

FDL#2 is planning to televise 8,307 feet of sewer in conjunction with the OSG combined bid. The last time they televised was in 2010. They plan to develop a routine cleaning/televising schedule.
Bob Giese departed at this time (5:14 p.m.).

The group further discussed televising. The consensus was to contact FDL#2 & Eric Otte suggesting Winnebago Drive be done by Green Bay Pipe & TV.


OPERATIONS & MAINTENANCE AGREEMENTS

Discuss amendments to the Agreements

TSD#1 has distributed redline/strikeout versions of the draft revised Agreements. Their goal is to have consistency amongst the three districts using the system and to use metered flows at the three lift station for O&M billings. The presidents of the three participating districts have yet to meet for the purpose of developing their response to TSD#1. Calumet Sanitary District President Dick Wehner is wintering in the south and is in the process of retiring; therefore, it is not expected that he will participate in future negotiations.

The group discussed having Eric Otte, OSG Engineer, review the document on behalf of all districts involved. TSD#1 was under the understanding that Mr. Otte is currently reviewing it.

The districts are awaiting a cost analysis using the current and the alternative billing methods. TSD#1 was under the impression that Kathy Diederich is in the process of compiling said analysis. President Nett indicated that he will submit a formal directive to Ms. Diederich.

Review Quarterly billings

2016-1st qt. O&M bills planned to be included in the cost-share were distributed. TSD#1 indicated that Kathy Diederich did not submit the data to them for preliminary review. Review of the bills was postponed to the next meeting.


OSG EXECUTIVE COMMITTEE REPORT

The Town of Taycheedah Town Board has approved the Utility Location Ordinance. It is unknown if the other town boards have done so.

The OSG Executive Committee will be asked to develop a standardized permit application form. It was suggested that the application require submittal of construction drawings as an attachment. It was also suggested that the OSG notify all of the utilities on behalf of the districts.


STATUS OF THE AMENDMENT TO THE FOND DU LAC SEWER SERVICE AREA

The Boundary Agreement is nearing completion. The mapping has been completed and the final proposed document language is expected soon. Once the Agreement is adopted by all parties, the amendments to the Sewer Service Area will move forward.

CSD inquired about who pays for sewer main extensions. By ordinance, all parties present require the requester pay the costs.


ADJOURNMENT

Motion by Franz Schmitz, second by Dan Weber, to adjourn at 5:51 p.m. Motion carried unanimously by voice vote.



SCHEDULE THE NEXT MEETINGS

Thursday, July 28th, 2016 JSD will provide refreshments
Thursday, October 27th, 2016 TSD#3 will provide refreshments
Thursday, January 26th, 2017 TSD#1 will provide refreshments
Thursday, April 27th, 2017 CSD will provide refreshments



Attest: __________________________________
Brenda A. Schneider
Town of Taycheedah Clerk





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