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Taycheedah Sanitary District #3
Monday, April 18 2016
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order.
Pledge of Allegiance.
Approval of the minutes of the 3/17/16 meeting.
Approval of bills.

Sewer System Maintenance:
1) Consideration and possible action regarding general maintenance and operational issues.
a. Run time/flow reports.
b. Grinder pump and lift station issues.
c. Award bid for televising and cleaning project.
d. Manhole inspection project.
e. Maintenance staffing.
f. Other maintenance and operational issues.
2) Residential clearwater inspection plan.
a. Church Road.
b. Re-inspection of structures under remediation orders.
c. 2016 planned inspection area.

Unfinished Business:
1) Discuss the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District No. 1 of the Town of Taycheedah and Town of Taycheedah Sanitary District No. 3.
2) Status report on the Ledge Road meter station.
3) Consideration and possible action regarding the reimbursement of costs related to grinder pump repairs.

New Business:
1) Status of service, equipment and billing for the Carolyn Victor property located at N7836 CTH WH.
2) Review and possible update maintenance schedules.

Schedule the next meeting.

Public comments and questions pertaining to District business.

Adjournment.

Brenda A. Schneider
Recording Secretary


Please note, that upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at (920) 921-5224.


MINUTES

TAYCHEEDAH SANITARY DISTRICT #3
MONTHLY COMMISSION MEETING
APRIL 18, 2016
5:00 P.M.
TAYCHEEDAH TOWN HALL



Members present: President Bill Gius and Commissioners John Rickert and Mike Sabel. Also present was Recording Secretary Brenda Schneider.

Call to order. President Gius called the meeting to order at 5:04 p.m.

Pledge of Allegiance. The Commission dispensed with Pledge of Allegiance.

Approval of minutes. Motion by John Rickert, second by Bill Gius, to approve the minutes of the March 17th, 2016 meeting, as distributed. Motion carried (3-0).

Approval of bills. Motion by Mike Sabel, second by John Rickert, to approve the bills (order #30-41), totaling $7,512.30, and to authorize the following:
Transfer $16,800.00 from the Operations/User Charge Account to the regular checking account,
Transfer $134.57 from the Operations/Inspections Account to the regular checking account, and
Transfer $100.00 from the Go Note MM Account to the regular checking account (Ledge Road),
Transfer $11,191.37 from the Debt Service Account to the User Charge Account (delinquent collections via tax bills),
Transfer $9,500.00 from the Regular Checking Account to the Inspections Account (reimburse advance), and
Authorize the semi-annual debt service payment of $167,300 ($150,000 prin. + $17,300 int.).
Motion carried (3-0).

Sewer System Maintenance.
1. Consideration and possible action regarding general maintenance and operational issues.
a. Run time/flow reports. March's pump run time reports for all lift stations were distributed. Run times on Pump 2 at Church Road are noticeably higher than Pump 1 due to the fact that it has less pumping capacity and therefore needs to run longer. Mike Sabel reported that a new non-explosion proof pump is cheaper than rebuilding a old pump.
b. Grinder pump and lift station pump issues. The Church Road lift station continues to experience significantly increased run times. Commission consensus was to purchase two new pumps with better impellers.
c. Televising and cleaning project. Motion by Bill Gius, second by John Rickert, to authorize the cleaning and televising of the following areas, at the quoted rate of $0.30 and $0.38 per foot submitted by Green Bay Pipe & TV, LLC: Cty. QQ from manhole #91A north to the end; Evergreen Court from Cty QQ around the circle; Church Road from manhole #273 south to the end; and Silica Road from CTH QQ to Hwy. 151. The total distance was approximately 2.52 miles. Motion carried (3-0).
d. Manhole inspection project. The designated area for 2015 has been completed. Inspection of manholes in the 2016 televising area will be completed this year.
e. Maintenance Staffing. Mike Sabel recently accepted a position with the Calumet County Highway Dept. and will no longer be available for mechanical emergency response. The Commission discussed possible replacements. Missions will be re-programmed to alert Bill Gius in the event of problems.
f. Other maintenance and operational issues. Nothing to report.

2. Residential Inspection Plan.
a. Church Road. Due to elevated flows, particularly during wet weather, Church Road has been televised twice over the past few years. All homes were inspected once. Flows continue to be erratic. The Inspection Team re-inspect all but five of the homes last year. Another attempt will be made to re-inspect the last five homes for the second inspection during 2016.
b. Re-inspection of structures under remediation orders. There are three structures with prior year remediation orders that have yet to be re-inspected. A reminder letter was sent in October, 2015. None of the three owners responded to the letter.
c. 2016 planned inspection area. Only Edgewood Drive and Horizon Court need to be inspected in order to complete the five-year plan. The Inspection Team also plans to inspection the CTH WH, CTH QQ, Ann Randall Drive, Evergreen Court, Taynette Circle and Shady Lane areas.

Unfinished Business:
1. Discuss the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District No. 1 of the Town of Taycheedah and the Town of Taycheedah Sanitary District No. 3. The Presidents of Taycheedah Sanitary District #3, Johnsburg Sanitary District and Calumet Sanitary District met on December 17th and January 21st to discuss the Agreement. They attempted another meeting on January 28th.
The group requested a cost-share comparison illustrating the difference between the two methods of apportionment. The group is awaiting the report.
2. Status report on the Ledge Road meter station. The City is receiving data via the telemetry. The following matters are currently outstanding: a lock in the control panel handle; a lock on the wet well handles; grade restoration; and an extension of the ladder in the wet well. President Gius will contact the District's project engineer.
3. Consideration and possible action regarding the reimbursement of costs related to grinder pump repairs. Repairs were needed at one location on at least two separate occasions due to prohibited materials introduced to the system. A bill for $745.26 was sent to the owner in 2011, and another bill for $1,620.08 was sent in 2015. There has been no response from the owner. Staff will research the Commission's authority to add the outstanding invoices to the property's tax bill. The Commission is awaiting a response from Attorney St. Peter regarding

New Business:
1. Status of service, equipment and billing for the Carolyn Victor property located at N7836 CTH WH. Pursuant to the District's ordinance, the quarterly user charge was reduced to $125 based upon the average per RUE cost of treatment.
2. Review and possible update of maintenance schedules. Review postponed to the next meeting.

Next meeting date. The next meeting will be held on Thursday, May 19th, at the Taycheedah Town Hall.

Public Comment. None.

Adjournment. Motion by Mike Sabel, second by John Rickert, to adjourn the meeting at 5:47 p.m. Motion carried (3-0).



Attest: __________________________________________
Brenda A. Schneider, District Recording Secretary








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